Accreditation Essentials

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Accreditation Essentials

  1. 1. ACCREDITATION ESSENTIALS: DOCUMENTATION AND EXHIBIT PREPARATION BY: SWEETY ROSE M. OBGUIA 1
  2. 2. OUTLINE OF DISCUSSION  Legal Bases of Accreditation  What is an accreditation?  PAASCU  Definition  Objectives  Accreditation definition  Accreditation Definition  Administration  PACUCOA website  AACCUP Definition  Accreditation definition  Criteria for evaluation on library : Financial support  AACCUP website   PAASCU Organization  Criteria of evaluation in library  PAASCU website  PACUCOA 2  Definition  Objectives  Exhibit Presentation
  3. 3. Legal Bases of Accreditation in the Philippines  Education Act of 1982 (Batas Pambansa 323) 3 An act providing for the establishment and maintenance of an integrated system of education.  Higher Education Act of 1994 (RA 7722) An act creating the commission on higher education, appropriating funds therefore and for other purposes.  Relevant commission on higher
  4. 4. PAASCU (PHILIPPINE ACCREDITING ASSOCIATION OF SCHOOLS, COLLEGES AND UNIVERSITIES) is a private, voluntary, non-profit and non- stock corporation that accredits academic programs which meet standards of quality education. PAASCU 4
  5. 5. PAASCU (PHILIPPINE ACCREDITING ASSOCIATION OF SCHOOLS, COLLEGES AND UNIVERSITIES) Aims to: 1. To stimulate and integrate the efforts of institutions to elevate the standards of education in the Philippines 2. To strengthen the capabilities of educational institutions for service to the nation. 3. To identify educational institutions which meet or exceed stated criteria of educational quality. 4. To encourage and assist institutions which have the potential and interest to improve themselves through continuing evaluation and self-surveys. 5. To network with national and international organization involved in quality assurance. 5
  6. 6. PAASCU (PHILIPPINE ACCREDITING ASSOCIATION OF SCHOOLS, COLLEGES AND UNIVERSITIES) Accreditation is… …a process by which institutions or programs continuously upgrade their educational quality and services through self-evaluation and the judgment of peers. 6 http://paascu.org.ph/home2012/?page_id=36
  7. 7. PAASCU (PHILIPPINE ACCREDITING ASSOCIATION OF SCHOOLS, COLLEGES AND UNIVERSITIES) Organization: 7 PAASCU is governed by a 15-person Board of Directors elected at large by members during the annual General Assembly. It has seven Commissions with five to seven members each to perform its mandate. Over a thousand volunteer accreditors from all over the country visit the institutions in accreditation team of six (6) to twelve (12) members depending on the number of programs being accredited.
  8. 8. Criteria of Evaluation on Library: Collections/holdings, Services and Use AREA: COLLECTIONS 1. Collection Development 2. Holdings 3. Organization and care of materials 8
  9. 9. 1. COLLECTION DEVELOPMENT  Library provides varied, authoritative and up-to-     9 date information resources that support the needs of the users. Written collection development policy covering selection, acquisition, preservation, and weeding should be formulated. Collection development joint responsibility of the faculty and the library. Faculty actively participate in the selection of print and non-print materials. Collection currency should be maintained through regular acquisition and weeding.
  10. 10. 1. COLLECTION DEVELOPMENT Documents needed for collection development:  Collection development plan      10 --Annual acquisition report Collection development policy Budget allocation & expenditures New acquisitions list --titles published within the last 5 years Collection profile / collection mapping Deselection report
  11. 11. 2. Holdings SUMMARY OF REQUIREMENTS Basic Collection Additional per student Requirement per major subject Books At least 2,000/5,000/8,000 print titles including Filipiniana and references Provide 2-5 additional titles (not vol.) of circulation books per student, published within the last 5 years. Provide 5 print titles (not vol.) per major subject published within the last 5 years. Periodicals 10 titles (print or electronic) of current subscription 11 Abstracts / indexes Appropriate titles to enhance access to the periodical collection of the library Provide 5 titles (print or electronic) per program that are on current subscription
  12. 12. 2. Holdings CHED DRAFT PROPOSAL Basic Collection 12 Books 3,000 titles (college) 8, 000 titles (university) Filipiniana – 10% of total collection Periodicals Less than 1000 enrollee – 50 titles 1001-3000 – 75 titles Over 3000 – 100 titles Requirement per major subject Provide 5 titles per course (3 print, 2 e-format); 20% published within the last 5 years. Every field of specialization – 3 foreign & 2 local titles ; graduate : 6 foreign & 4 local titles,
  13. 13. 2. Holdings         13 Documents needed for holdings Books : Total titles and volumes No. of book titles (& vol) published within last 5 years (20% of Col) List of ebooks List of current periodical subscription Subscription to online databases Audiovisual resources Accession record / shelf list record Inventory report
  14. 14. 3. Organization and Care of Materials  Books catalogued and classified accdg to a 14 standard sytem of classification  Provision for books reading repair and rebinding  Provision for the preservation and conservation of rare and valuable materials and e-resources  Cataloging and classification tools  Cataloging standard used: AACR2 or RDA  Online catalog or Card Catalog  Shelf arrangement appropriate to system
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  16. 16. PACUCOA(Philippine Association of Colleges and Universities Commission on Accreditation) PACUCOA is a private accrediting agency which gives formal recognition to an educational institution by attesting that its academic program maintains excellent standards in its educational operations, in the context of its aims and objectives. 16
  17. 17. PACUCOA(Philippine Association of Colleges and Universities Commission on Accreditation) 17 Aims to:  To identify schools whose competence and performance in a particular field warrant public and professional recognition.  To guide students in the choice of quality schools, colleges and universities that will meet their individual needs.  To help institutions of learning achieve maximum educational effectiveness through self-evaluation and self-discipline.  To enlist the cooperation of institutions of learning and professional associations in the mission of advancing the interest of education.
  18. 18. PACUCOA(Philippine Association of Colleges and Universities Commission on Accreditation) Accreditation is a concept of selfregulation which focuses on selfstudy and evaluation and on the continuing improvement of educational quality. It is both a process and a result. 18
  19. 19. PACUCOA(Philippine Association of Colleges and Universities Commission on Accreditation) 19 Administration  The organizational set-up of the library is suitable and is clearly drawn.  The Chief Librarian is licensed, full-time and possesses a master’s degree in Library Science/Information Science.  The chief librarian is appointed by the President and reports directly to him or to the highest academic officer of the institution.  The chief librarian directs and supervises the total operations of the library.  The chief librarian participates in curricular, instructional and research activities in the institution.
  20. 20. Administration cont…  A faculty-library committee serves as the liaison group between the library and the faculty in an advisory capacity.  The library maintains regularly updated written policies and procedural manuals.  An annual report showing the accomplishments, needs, utilization, plans for development, and other relevant data is submitted to the administration. 20
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  22. 22. AACCUP(Accrediting Agency of Chartered Colleges and Universities in the Philippines) AACCUP is a non-profit, non-stock corporation composed of 109 State Universities and Colleges (SUCs). The accreditation of curricular programs in the Philippines, particularly for state universities and colleges. 22 Aims to: "to develop a mechanism of, and conduct the evaluation of programs and institutions.“
  23. 23. AACCUP(Accrediting Agency of Chartered Colleges and Universities in the Philippines) Accreditation is… …viewed as a process by which an institution at the tertiary level evaluates its educational activities, in whole or in part, and seeks an independent judgment to confirm that it substantially achieves its objectives, and is generally equal in quality to comparable institutions. 23
  24. 24. CRITERIA FOR EVALUATION ON LIBRARY FINANCIAL SUPPORT 24 Area VII, Library of the AACCUP standards has seven areas of Criteria for evaluation. These are:  Administration  Personnel  Collection Development, Organization & Preservation  Services  Physical set-up and facilities  Financial Support  Linkages
  25. 25. The sources of funds for library budgets are:  Special Trust Fund (STF)  General Fund – from GAA (General Appropriations Act)  Library Fees  Grants and Endowments  Donations from the ‘Friends of the Library’ 25
  26. 26. FINANCIAL SUPPORT  The institution allocates a regular and 26 realistic budget for the library.  The head librarian and staff, coordination with other officials of the institution, prepare and manage the library budget.  All fees and funds allocated for library resources and services are utilized solely for such purposes and property audited.  Other sources of financial assistance are sought.
  27. 27. AACCUP(Accrediting Agency of Chartered Colleges and Universities in the Philippines) 27
  28. 28. Exhibit Presentation 1. Individual Folders with labels 28
  29. 29. Exhibit Presentation 2. One folder with tab guides 29
  30. 30. Exhibit Presentation 3. Color coding per area (Area I, II, III, IV, V, VI, VII, VIII IX)  Area IV represents for library.  All folders should have the same color (ex. Green for area IV).  Uniform font style and font size in all documents 30
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