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Meeting & Event Security is Everybody's Business


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Together we can protect our $283 billion dollar industry and most importantly the millions of people who attend meetings, exhibitions and conferences every day. The safety and security of our attendees, members, stakeholders, employees and the general public is a shared responsibility.

Recognizing the need and the potential for greater industry collaboration to address this priority, and given the current threat assessments provided by the top security professionals, it became a clear industry priority to establish national guidelines for convention centers and related venues around the U.S. and to create alignment with the Department of Homeland Security and the SAFETY Act office.

In our webinar, join leaders from the International Association of Venue Managers and the International Association of Exhibitions and Events who will discuss the new collaborative Exhibitions and Meetings Safety and Security Initiative. Additionally, our destination expert will help you understand how the Convention and Visitors Bureau can act a conduit in the destination to connect you to emergency planning and security resources and make the multi-faceted process of securing your event easier.

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Meeting & Event Security is Everybody's Business

  1. 1. Meeting & Event Security Is Everybody’s Business Presented by
  2. 2. Our Panelists David DuBois CMP, CAE, FASAE, CTA President and CEO IAEE Mark Herrera Director of Education IAVM John Cychol, FCDME, CTA VP Meeting Sales Fort Worth CVB
  3. 3. Our Webinar Road Map Exhibitions and Meetings Safety and Security Initiative Working together for greater safety How CVBs help you connect to facilities and community security resources
  4. 4. How do we protect our $283 billion dollar industry and the millions of attendees everyday?
  5. 5. Show Organizers Industry Trade Associations Private and Public Corporations #1 Priority Safety and security of attendees, members and employees
  6. 6. Strategic Approach and Objectives • Establish recognized national guidelines • Understand this is a shared responsibility • Create Industry Security Council (ISC) to vet and validate guidelines • Create a consistent and accessible template of security guidelines/smart and best practices • Establish a certification program
  7. 7. Why is Safety & Security Important in the 21st Century? • Extremists are targeting places where crowds gather • Need to embrace finding solutions to address the growing threat environment • Imperative to implement stronger training and safety programs that protect every individual
  8. 8. Industry Security Council (ISC) • Convention Centers • Service Contractors • Event Organizers • Security Experts • Department of Homeland Security
  9. 9. Industry Security Council (ISC) • Industry’s Voice • Practices, Guidelines and Tools • Practical - Scalable - Flexible - Procedural • In alignment and partnership with DHS/SAO • Custom application for our industry More Than 40 Industry Leaders Participating
  10. 10. Safety Act Certification • Created after 9-11 to support U.S. infrastructure • Sports venues ahead of public venues • EMSSI is ground breaking 1st ever public/private partnership with DHS/SAO • Provides legal liability protections for qualified anti- terrorism technologies/services
  11. 11. Safety Act Certification
  12. 12. Organizing Events: Best Practices • EMSSI provides the opportunity and roadmap to achieve DHS/SAO Designation and Certification • DHS Certification is an “opt in” program • DHS Safety Act Office is a resource NOT a regulatory agency • Guidelines not standards
  13. 13. Organizing Events: Best Practices • Perform a Risk Assessment (Always include a security representative in meetings) • Site Evaluation, Parking & Security (Prepare a checklist of security questions) • Ask for Evacuation Plans in case of Emergency • Crowd Management (Crowd Types & Guard Force Requirements) • Know the location of all emergency exits in the event of an emergency • Access for EMS or First Responders • Contingency plans in case of bomb threats or power outages • Medical Service Plan (Addressing injuries & Illness to include staging areas)
  14. 14. Organizing Events: Best Practices • EMSSI Launch at IMEX: October 2016 • ISC 4 Subcommittees/work groups created to review and provide input • Portal design established to house the guidelines • Over 60 Industry organizations pledge support • Over 2,500 work hours dedicated to the development of EMSSI • 2 Pilots completed in Houston and Overland Park • Plan to submit IAVM guidelines for DHS/SAO Designation
  15. 15. Current Supporting Entities International Association of Venue Managers / IAVM International Association of Exhibitions & Events / IAEE Exhibition Services & Contractors Assn / ESCA o American Society of Association Executives (ASAE) o American Society for Industrial Security o American College of Emergency Physicians o BluePay o Buttine Insurance o Consumer Technology Assn (CES) o Destinations International o Duke Energy Convention Center o E.J. Krause o Events D.C. o Events Industry Council o Fern o Fort Worth CVB o Freeman o Center for Internet Security o Charlotte Convention Center o Colorado Convention Center (Denver) o Colorado Springs CVB
  16. 16. Current Supporting Entities o GES o George R. Brown Convention Center (Houston) o Hot Springs CVB o Houston CVB o Informa Exhibitions o Las Vegas CVA o Los Angeles Convention Center o Maritz Global Travel o Massachusetts Convention Center Authority (Boston) o Meet Atlantic City o Meetings Means Business Coalition (MMBC) o Meeting Professionals International (MPI) o Overland Park Convention Center o Penton o Professional Convention Mgmt. Assn (PCMA) o Kay Baily Hutchinson Convention Center (Dallas) o Kentucky Intl Convention Center Keyway Security Advisors
  17. 17. Supporting Entities o Promotional Products Association International o Reed Exhibitions o San Diego Convention Center o Saratoga CTB o Security Industry Association o Simpleview o Society of Independent Show Organizers (SISO) o Team San Jose o United Service Companies o United States Travel Assn (USTA) o United Business Media o Utah Valley CVB o Visit Charlotte o Visit Hot Springs o Visit Huntington Beach o Visit Louisville o Visit Mesa o Visit Raleigh o Visit Tucson o Washington State Convention Center
  18. 18. 1. Training 2. Exterior Perimeters 3. Coordination of Efforts/First Responders 4. Guest Services-Front Line Staff 5. Drone Policy 6. Threat and Vulnerability Assessments 7. Active Shooter and Workplace Violence Situations 8. Crowd Control 9. Is The Venue Safety Act Certified? Questions Event Planners Need to Ask
  19. 19. Industry Training Academy for Venue Safety & Security-Year 1 Emergency Planning & Management Intro to Risk-Based Venue Emergency Planning Functional Elements of a Venue Emergency Plan Planning for Event Medical Services Training Principles of Training Creating & Delivering Quality Training Programs Security Operations Intro to Security Operations Incident Reporting & Procedure Development Facility Security Operations Event Security Operations Risk Management Intro to Risk Management Risk Management – Legal Issues Safety Principles & Practices for Venues & Events Crowd Management Theory & Practice
  20. 20. Industry Training Academy for Venue Safety & Security-Year 2 Risk Management Advanced Concepts in Legal Issues & Liability Understanding Crowd Psychology Fire Protection & Life Safety Systems MINDSET: Situational Awareness Emergency Planning & Management Completing Your Risk-Based Emergency Plan Evaluating & Improving Emergency Response Plans Evacuation & Shelter Planning Security Operations Security Screening Policies, Procedures & Tech Venue and Event Command & Control Alcohol Management for Venues and Events Creating a Culture of Safety Training Building Safety & Security Training Programs Creating Emergency Response Trainings
  21. 21. Join us in Minneapolis! Academy for Venue Safety & Security February 15 - 19 Severe Weather Preparedness Training February 20 GUESTX Conference February 20 - 22 Great Programs 3
  22. 22. Industry Training & Education IAVM’s Annual Conference & Tradeshow (VC-2018) July 22-25, 2018 Toronto, ON
  23. 23. Why Bring the CVB into the Conversation?
  24. 24. The CVB Connection • Knowledge expert on the destination with key contacts • Serves as liaison with city, county and state entities • Ability to communicate with Joint Emergency Operation Center (JEOC) • Provide customers with timely communication
  26. 26. Keep in Touch Web LinkedIn Destinations International: Network for CVBs and Meeting Professionals Email Blog