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Greening our world through green Project Management

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What is Green Project Management? Do Project Management disciplines need to be improved to manage green projects? If yes, what could be improved?

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Greening our world through green Project Management

  1. 1. From eco-design till delivery, through Green PM UCM – BEA – GreenTech September 2013 Laurent JANSSENS, Ir CISA CGEIT © Sustain-IT - 2013 1
  2. 2. Agenda • • • • • • • Who am I? The need for Project Management? Are current frameworks sufficient? What is green PM? How practically? Conclusions Appendixes/References © Sustain-IT - 2013 2 2
  3. 3. Who am I? - Laurent Janssens Owner of Sustain-IT, which aims to provide advices on green IT, from strategic planning to implementation and on assessments at all stages of the process in between. Previously, 8 years as management consultant/interim Manager advising clients, mainly in the financial sector, on IT governance, portfolio management, project management, project coaching & process improvement. These consultancy assignments benefited from his experience in IT management, Project management, security management and Audit (ICT, Operational, Financial). As background, mechanical engineer (Ir). He obtained his CISA in 1999 after a Master In Computer Audit granted from UAMS © Sustain-IT - 2013 3 3
  4. 4. Agenda • Who am I? • The need for Project Management? • • • • • Current frameworks sufficient? What is green PM? How practically? Conclusions Appendixes/References © Sustain-IT - 2013 4 4
  5. 5. Eco-design is a must... How to deliver it? The green gold rush Around the world, clean technology is seen as a way to drive economic growth. (...) The Guardian Even if eco-conception is a must... ... It outcomes have to be delivered at time and on budget.... 5
  6. 6. ...Through Project Management Constraints Time,Cost, Quality Technical, other performance parameters Legal, Environmental Input Business need, Problem, Opportunity Project Management Output Project deliverables, Products, Services, changes Mechanisms People, tools, techniques, Equipment, Organisation © Iso 21500 6
  7. 7. Planning Initiating Closing Executing Project Delivery Project Management Project Direction 3 layers of a project 7
  8. 8. Case of a project (as illustration) - Context – B-2-C Company – Part of its strategy : « greening » its business (image, processes, products) – Impact on all departments (incl. ICT) : • Reducing of waste of resources by 10% • Reducing paper consumption by 50% • Reducing of energy consumption by 30% - Project objectives – Redesign corporate web site • Able to tackle the mobile world • Expecting to increase the number of transactions by 20% /year • Stay aligned with corporate environmental objectives 8
  9. 9. Do the PM disciplines support such Projects? Risk Mgt Stakeholder Mgt Human Mgt Cost Mgt Procurement Mgt Project Management Time Behaviour Change Mgt Change Mgt Budget Scope Monitoring 9
  10. 10. Do the PM disciplines support such Projects ? (2/3) Word search in frameworks 10
  11. 11. Do the PM disciplines support such Projects ? (3/2) How will I... ? - How to measure if I will achieve ALL my objectives ? - How to measure the impacts on long- term of the projet deliverables ? - Are the environment impacts of Management considered ? - How to define priorities beside Time/Budget/Scope/Planet (/People) ? - Are any PM teams skillable in any eco-design ? - Even with scope changes, will I pursue my green efforts to achieve the objectives ? Classical PM approaches may be too short... 11
  12. 12. Agenda • • • • • • • Who am I? The need for Project Management? Current frameworks sufficient? What is green Project Management? How practically? Conclusions Appendices © Sustain-IT - 2013 12 12
  13. 13. Green Project Management – a tentative of definitions about « 2 in 1 » It is an extension of Project Management - aiming to produce project deliverables that suits environmental objectives ; - But also how it is managed (contribute to) reduce the environmental impacts ; 13
  14. 14. In each of the PM disciplines... what is the impact of greening? (1/3) Risk Mgt Stakeholder Mgt Human Mgt Project Management Time Behaviour Change Mgt Scope Budget Risk Management should Cost Mgt anticipate what could occur to avoid reaching the green objectives Procurement Mgt Environmental risks (inside project but also from supplier side) should be integrated in risk identification tools Change Mgt Planet Monitoring 15
  15. 15. In each of the PM disciplines... what is the impact of greening? (2/3) Risk Mgt Stakeholder Mgt Human Mgt Cost Mgt Project Management Time Behaviour Change Mgt Scope Budget Planet Procurement Mgt Monitoring is more than tracking status against OTOBOS Change Mgt Reporting should also consider environmental metrics, to be defined during the planning phase Monitoring 16
  16. 16. In each of the PM disciplines... what is the impact of greening? (1/3) Risk Mgt Stakeholder Mgt Human Mgt Cost Mgt Project Management Time Behaviour Change In case of Mgt changes in scope, will the environment also be assessed for the change ? Procurement Mgt Budget Change Mgt Scope Planet 17
  17. 17. Agenda • • • • • • • Who am I? The need for Project Management? Current frameworks sufficient? What is green PM? How practically? Conclusions Appendixes © Sustain-IT - 2013 18 18
  18. 18. Case of a project (as illustration) - Context – B2C Company – Part of its strategy : « greening » its business (image, processes, products) – Impact on all departments (incl. ICT) : • Reducing of waste of resources by 10% • Reducing paper consumption by 50% • Reducing of energy consumption by 30% - Project objectives – Redesign corporate web site • Able to tackle the mobile world • Expecting to increase the number of transactions by 20% /year • Stay aligned with corporate environmental objectives 19
  19. 19. How to start ? - during initiation - Ensure sponsorship of the initiative of greening your projects - Assign to a PM with green-mindset & ready to try - Translate green corporate objectives in the project - Consider in Business Case these projectenvironmental objectives (direct and indirect ones) 20
  20. 20. How to start ? - during planning - Plan the project activities (incl. your environmental activities) fairly & realisticly - Plan how you will monitor the project – by being green (teleconf ? Homeworking?) – By avoiding waste and rework – By planning carefully scare resources - Gather information needs (incl. Environmental ones) 21
  21. 21. How to start ? - during execution - Apply « management by example »/ « walk the talk » principles - Monitor & control the project based on green techniques & philosophy - Collect metrics related on objectives (incl. Environmental ones) and provide them to « project direction layer » - Take care that change requests do not jeopardise the green objectives 22
  22. 22. How to start ? - during closing - Share lessons learned - Assess whether the objectives are achieved - plan to do later (when project is some time closed) review of objectives 23
  23. 23. Agenda • • • • • • • Who am I? The need for Project Management? Current frameworks sufficient? What is green PM? How practically? Conclusions Appendixes © Sustain-IT - 2013 24 24
  24. 24. And how was your experience for this first Green Project ? - Need to manage the cleantech - by Project Management - but with some improved approaches ; - The green approaches - impact most of PM disciplines ; - will apply during the whole PM life cycle - The journey starts... You are welcome in joining... 25
  25. 25. 26
  26. 26. Agenda • • • • • • • Who am I? The need for Project Management? Current frameworks sufficient? What is green PM? How practically? Conclusions Appendixes © Sustain-IT - 2013 27 27
  27. 27. References • « T.I.C et développement durable: les • • • • • conditions du succès » - Sylvie Faucheux, Ch. Hue, I. Nicolaï – De Boeck Smart2020, the climate Group, 2008 Econochoc, Geert Noels Sustainability in Project Mgt, G.Silvius Making sense of sustainability PM, L.T Barnard PRISM, the GPM© reference guide to sustainability in PM © Sustain-IT - 2011 28 28
  28. 28. Sustain-IT's approach : an holostic approach to stay aligned People Products Process 29
  29. 29. Is technology view enough? © Sustain-IT - 2013 30 30
  30. 30. Why to go green ? 31
  31. 31. However, there are contrasts between sustainability and PM Long term + short term oriented In the interest of this generation and future generations Life cycle oriented People, Planet, Profit Increasing complexity P r o Short term oriented j e In the interest of c Sponsors/stakeholders t M Deliverables/result oriented a n Scope, Time, Budget (OTOBOS) a g Reduced complexity e m © Silvius e 32n t
  32. 32. Appendix 33 Smart 2020 report - 2008

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