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Reasons for Rows:
Hints in Reviewing Budgets
Susan J. Penner, RN, MN, MPA, DrPH, CNL
2013
Why think about the rows?
• The rows or “lines” of a budget show what
the budget reports.
• Budgets are often divided into...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June
2013

Item

360

Patie...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).

The title of the budget report:
•...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June 2013

Item

Actual
Jun...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June
2013

Item

360

Patie...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June
2013

Item

360

Patie...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June
2013

Item

360

Patie...
Table 1. Nursing Unit Expense Budget
Variance
20 staffed beds, June 2013 ($ thousands).
Budget
June
2013

Item

360

Patie...
Key Points to Remember
• The title contains valuable information
• The rows or “lines” of a budget show what
the budget re...
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Nursing Unit Budgets: Reasons for Rows

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See: Penner, Susan J. (2013). Economics and Financial Management for Nurses and Nurse Leaders, 2nd ed. New York: Springer Publishing Company. http://www.springerpub.com/product/9780826110497#.UOtV2axCrTo

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Nursing Unit Budgets: Reasons for Rows

  1. 1. Reasons for Rows: Hints in Reviewing Budgets Susan J. Penner, RN, MN, MPA, DrPH, CNL 2013
  2. 2. Why think about the rows? • The rows or “lines” of a budget show what the budget reports. • Budgets are often divided into sections • Our focus is on operating expense budgets – Personnel: staffing expenses – Non-personnel: supplies and other expenses
  3. 3. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item 360 Patient Days Actual June 2013 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  4. 4. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). The title of the budget report: • Where? – The setting for the nursing microsystem • What? – The purpose of the budget report • When? – The time period and date • Any other relevant notes • APA formatting for academic work
  5. 5. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item Actual June 2013 360 Patient Days 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  6. 6. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item 360 Patient Days Actual June 2013 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  7. 7. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item 360 Patient Days Actual June 2013 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  8. 8. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item 360 Patient Days Actual June 2013 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  9. 9. Table 1. Nursing Unit Expense Budget Variance 20 staffed beds, June 2013 ($ thousands). Budget June 2013 Item 360 Patient Days Actual June 2013 347 Variance -13 $ 200 $ 220 -$20 $ 50 $ 53 -$3 $ 250 $ 273 -$23 Supplies $ 25 $ 26 Overhead $ 10 Total Non-personnel $ Total Expenses Productive Non-productive Total Personnel Current YTD 2013 Prior YTD 2012 3,240 3,164 $ 1,248 $ 1,257 $ $ 312 309 $ 1,560 $ 1,566 -$1 $ 153 $ 144 $ 10 $0 $ 60 $ 60 35 $ 36 -$1 $ 213 $ 204 $ 285 $ 309 -$24 $ 1,773 $ 1,770
  10. 10. Key Points to Remember • The title contains valuable information • The rows or “lines” of a budget show what the budget reports • Greater detail in reporting allows for closer review and control • Budgets are often divided into sections with sub-totals for each section • Budget totals provide a quick overview of performance

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