SunGard Case Study Irwin Mitchell

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Founded in 1912, Irwin Mitchell is one of the UK’s top law firms, with over 2,100 employees based at seven offices in the UK and two international offices in Spain. The awardwinning firm relies heavily on its IT systems and contact centre, which handles more than 7,000 incoming calls daily.

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SunGard Case Study Irwin Mitchell

  1. 1. Recover y o c tive f th f fe eY tE os ea r M 2008 2010SH O RT L I S T E D AVAILABILITY SERVICES SunGard keeps Irwin Mitchell afloat CASE STudY during floods “The recovery worked Business problem beautifully and our clients Leading law firm Irwin Mitchell needed a partner it could trust to keep would not have noticed any the business running in the event of business interruption. drop in the level of service.” Solution Gary Thomas ecovery Services – Workplace, Technology, R head of IT operations Telephony and QuickShip Irwin Mitchell Continuity Management Solution. Business benefits Recovery within two hours Backup office space VoIP telephony prevents downtime at its business critical contact centre Significant savings in storage costs Ability to meet customer needs, no matter what. Founded in 1912, Irwin Mitchell is one of the UK’s top law firms, with over 2,100 employees based at seven offices in the UK and two international offices in Spain. The award- winning firm relies heavily on its IT systems and contact centre, which handles more than 7,000 incoming calls daily.
  2. 2. SunGard keeps Irwin Mitchell afloat during floods CASE STudY 2Strict customer Service Level Agreements must be met “Having a clearly defined businessregardless of a business interruption and Irwin Mitchell has worked with SunGard for several years to minimise continuity plan in place helped saveany disruption to its IT or telephony. the business.”This longstanding commitment to business continuity (BC) Gary Thomas, head of IT operationsplanning was put to the test in 2007 when severe flooding Irwin Mitchellhit its Sheffield head office, engulfing the ground floors ofits two buildings in the city. The law firm invoked SunGard’s A key component of Irwin Mitchell’s crisis managementservices at 6pm and its recovery plan swung into action. The strategy was its well publicised 0800 staff information line,smooth, fast recovery led Gary Thomas, head of IT operations designed to keep employees up-to-date with developments.for Irwin Mitchell, to comment, “Considering that we didn’t Consequently, the morning following the invocation everyoneinvoke until the night before, it was a remarkable feat to be knew exactly what they needed to do. Call centre staff werefully operational again for the start of business at 8am the told to travel to work as normal, following which 50 agentsfollowing morning.” were transferred to the recovery site by bus while the remainder continued to use the firm’s boardroom asFortunately, the floods hit the building after the call centre had a makeshift call centre.closed on a Monday evening but it was now essential for IrwinMitchell and SunGard to ensure that normal services could be The firm prides itself on the fact that it answers 98% of callsresumed the following morning. While Irwin Mitchell focused within 15 seconds. On the day after the floods this droppedon bringing a makeshift call centre online on one of the only marginally to 96% – an impressive performance given thehigher floors of its building, SunGard readied its nearest circumstances. Voicing his firm’s appreciation, Gary Thomasrecovery centre – in Elland, West Yorkshire – for the arrival says, “SunGard delivered a very smooth, professional serviceof 50 contact centre staff. and provided us with the expertise and reassurance we needed at what was quite a stressful time.” Effective planning, a solid IT infrastructure and a rapid response by SunGard ensured Irwin Mitchell was able to receive client calls and route them across its organisation so effectively. despite flooding so severe it caused £2m worth of damage to the firm’s buildings, Irwin Mitchell was able to maintain near normal levels of service, more than justifying its investment in BC management. Gary Thomas remarks, “BC is often something for which organisations begrudge paying as it can be hard to see an immediate return on investment. But our board has always recognised its value and this one invocation gave us that return. Having a clearly definedAs part of the BC plan, SunGard kept a supply of IP phones BC plan in place helped save the business. The damagesimilar to those used in Irwin Mitchell’s call centre at its we would have sustained otherwise is incalculable.”Elland facility. By 1am on Tuesday morning SunGard had setup two recovery suites, each equipped with 100 PCs and Since the floods, Irwin Mitchell’s BCM programme has30 IP phones. As part of the recovery SunGard mirrored continued to evolve under the leadership of its risk andIrwin Mitchell’s call centre PC systems so employees had business continuity manager Gary Hibberd (pictured).access to the same information they were accustomed to He explains, “Our BCM philosophy can be summed up in oneat their normal place of work. SunGard shipped in a further word: people-centric. It’s not just about recovering technology70 IP phones and, by 4am, Irwin Mitchell had access to but about looking after our people and making sure they100 call centre positions, each identical to those in its have everything they need to continue doing their jobs.own offices. As Gary Thomas says, “To all intents and We recognise the importance of our team in ensuring wepurposes the SunGard recovery centre became another continue to meet client obligations so they are reflectedIrwin Mitchell building”. in every aspect of our BC planning.” united Kingdom & European Head Office, 12-13 Bracknell Beeches, Old Bracknell Lane West, Bracknell, Berkshire RG12 7BW 0800 143 413 infoavail@sungard.com www.sungard.co.uk© 2010 SunGard Availability Services (UK) Limited SunGard and the SunGard logo are trademarks or registered trademarks of SunGard Data Systems Inc. or its subsidiaries in the US and other countries. All other trade names are trademarks or registered trademarks of their respective holders. V1:07/10

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