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edge academy - Presentation Skills

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edge academy - Presentation Skills

  1. 1. PRESENTAATION SKILLS Facilitator, Sudhir Udayakanth edge academy
  2. 2. PRESENTATION SKILLS  Presentation skills have assumed utmost importance in the place of work today  They are essential at all levels of work, be it making client presentations or in team meetings or seminars  The efficacy of one’s presentation can make or break deals & also be a deciding factor in getting ahead at work  Thankfully, presenting is not rocket since & is a skill that can be learnt through practice, perseverance & the application of some tips. edgeacademy|www.ealpl.in
  3. 3. POWERFUL PRESENTATION SKILLS Eight Steps to a Powerful Presentation 1. Develop your objectives 2. Know your audience 3. State the main ideas 4. Decide supporting information 5. Create an opener 6. Develop transitions 7. Structure the main body 8. Prepare the close edgeacademy|www.ealpl.in
  4. 4. POWERFUL PRESENTATION SKILLS Audience Analysis Checklist 1. How many people are expected to attend? 2. What is their gender? 3. What is their age group? 4. What is their educational level? 5. What is their occupation or professional status? What level? 6. What is their income level? 7. What is their knowledge of the subject? 8. What are their prejudices and biases about my subject? Me? My organization? 9. What are their reasons for attending? 10. What are their problems? 11. What are their fears? 12. What are their challenges? 13. What are their goals? Wants? Expectations? 14. What is taboo with them? 15. Will they appreciate humor? 16. What is their attitude about hearing me? 17. What types of information and techniques are likely to gain their attention? 18. What information or techniques are likely to get negative reactions? 19. How well do they know me? 20. How much do I have to “prove myself” before being accepted? edgeacademy|www.ealpl.in
  5. 5. POWERFUL PRESENTATION SKILLS Preparation Worksheet 1. What is the topic of the presentation? ___________________________ 2. When is the presentation? ____________________________________ 3. How long is the presentation? _________________________________ 4. Where is the presentation? ___________________________________ 5. Who is the point of contact? __________________________________ edgeacademy|www.ealpl.in
  6. 6. POWERFUL PRESENTATION SKILLS  Step 1: What are the objectives? ______________________________________________________________ ______________________________________________________________  Step 2: Who is the audience? (Refer to the Audience Analysis Checklist) ______________________________________________________________ ______________________________________________________________  Step 3: What are the main ideas? ______________________________________________________________ ______________________________________________________________  Step 4: What information will support the main ideas? ______________________________________________________________ ______________________________________________________________ edgeacademy|www.ealpl.in
  7. 7. POWERFUL PRESENTATION SKILLS Openers, Transitions, Key Points and Closers 1. The purpose of an opener or introduction is to capture your audience’s attention –and keep it. You have three objective to accomplish: 2. Sell your audience on listening to your presentation 3. Introduce the subject of your presentation 4. Establish your credibility with the audience Key ingredient of an opener 1. Attention –getting statement 2. Key points highlighting the topic 3. Benefits to the audience 4. Appropriate words and gestures edgeacademy|www.ealpl.in
  8. 8. POWERFUL PRESENTATION SKILLS Types of openers 1. Quotations 2. Rhetorical questions 3. Declarative statement 4. Real-world situations 5. Current events 6. Scenarios 7. Anecdotes edgeacademy|www.ealpl.in
  9. 9. POWERFUL PRESENTATION SKILLS Five deadly sins of openers … and how to avoid them 1. Apologies 2. Long or slow-moving statements 3. Obvious observations 4. Trite questions 5. Stories not related to your topic edgeacademy|www.ealpl.in
  10. 10. POWERFUL PRESENTATION SKILLS Exercise  Think about what you need to cover in the opening of your presentation. Write down the key point.  Presentation with video shoot edgeacademy|www.ealpl.in
  11. 11. POWERFUL PRESENTATION SKILLS Develop Transitions 1. What is a transition? 2. A transition is a link that joins the end of one point to the beginning of the next. It provides a natural flow into the key point of the presentation, while continuing to build audience interest. Guidelines for using transitions 1. Keep them short 2. Use attention-getting statements 3. Use relevant statistics 4. Use humor or shock statements, provided they are appropriate 5. Use pauses, hand and body movements, and voice modulation edgeacademy|www.ealpl.in
  12. 12. POWERFUL PRESENTATION SKILLS Sample transitions 1. “Now that we have looked at A, let’s look at B.” 2. “In addition to these accomplishments, we also have been successful…” 3. “So, in the next hour, I plan to show you…” Exercise  Write a transition or “bridging” statement that connects your opener to the main part of your presentation. edgeacademy|www.ealpl.in
  13. 13. POWERFUL PRESENTATION SKILLS Structure the main body 1. The main body of your presentation is a compilation of key point and supporting material 2. This section is where either you will convince (or persuade) your listeners to your point of view or lose them 3. It is essential that you logically sequence your main ideas, so your audience can easily follow, understand and remember your message edgeacademy|www.ealpl.in
  14. 14. POWERFUL PRESENTATION SKILLS What is the most logical sequence? 1. Chronological order 2. Priority 3. Spatial arrangement 4. Topical approach 5. Problem – solution Prepare the close 1. The conclusion is the strongest part of your presentation and should : 2. Provide a summary of main ideas and objectives 3. Review the purpose of the entire presentation 4. Appeal directly for audience action edgeacademy|www.ealpl.in
  15. 15. POWERFUL PRESENTATION SKILLS Key ingredients of a closing 1. A bridging statement that announces the closing 2. _”Let me summarize” 3. _”To restate my four main points” 4. _”To sum up where we have been” 5. A restatement of the key points 6. Summary of the main idea 7. Benefit statement where appropriate 8. Brief and memorable statement Five deadly sins of closers 1. Changing your delivery style 2. Admitting you have forgotten a point 3. Stopping and not summarizing the key points 4. Apologizing 5. Rambling edgeacademy|www.ealpl.in
  16. 16. POWERFUL PRESENTATION SKILLS Types of closings 1. A return to the opening theme 2. A future challenge 3. A call for action 4. A reference to whatever follows the presentation 5. Any type of opener edgeacademy|www.ealpl.in
  17. 17. PRESENTATION SKILLS - PRESENTATION ANXIETY How to overcome and channel fear  Fear: A distressing emotion aroused by an impending pain, danger or evil; or by the illusion of such. 1. Physical stress reducers 1. Deep breathing 2. Relaxation technique 3. Isometric exercises 4. Moving and gesturing 5. Eye contact 2. Psychological stress reducers 1. Acceptance/surrender to it 2. Positive attitude 3. Affirmation 4. Visualization 5. Worst-case/best-case scenario 6. Preparation 7. Practice 3. Visual Aid and Logistics edgeacademy|www.ealpl.in
  18. 18. DEVELOPING AND USING VISUAL AIDS Visual Aids and Logistics - Developing and Using Visual Aids Why use visual aids 1. To increase your persuasiveness  Presenters using visuals conduct meeting in 28 percent less time, increase audience retention up to five times and get proposals approved twice as often – Wharton School, University of Pennsylvania study 2. To heighten retention  When visuals are added to an oral presentation, retention increases by about 10 percent – University of Minnesota study 3. Students learn vocabulary twice as well when the instructor uses visual aids - University of Wisconsin study 4. People comprehend about seven percent of information delivered verbally. They comprehend 87 percent when the information I delivered both verbally and visually - Harvard University study edgeacademy|www.ealpl.in
  19. 19. PRESENTATION SKILLS When to use visual aids 1. To open the presentation 2. To channel thinking 3. To emphasize key point 4. To present statistical data 5. To make comparisons 6. To explain new concepts Six commandment for creating visual aids 1. Unity: use only one idea for each visual. Include a headline 2. Simplicity: make idea and relationships simple and memorable. Avoid cluttering a visual with too many words, numbers or graphics 3. Legibility : make letters big and readable 4. Consistency: use the same type style and art style. Don’t mix a variety of style 5. Clarity: avoid type that is too small to read. Avoid all caps for large blocks of type. 6. Quality : make it neat, and make it look professional edgeacademy|www.ealpl.in
  20. 20. PRESENTATION SKILLS - DELIVERY Vocal Image: “Its not what you say, but how you say It 1. Pitch a) Conversational b) Natural c) Low 2. Pace a) Consider your audience b) Slow for important phrases 3. Volume a) Loud enough so everyone can hear b) Varied to heighten interest 4. Resonance a) Quality b) Appropriate c) Energetic 5. Pausing a) Conveys that you are relaxed and confident b) Allows audience time to think about word flow c) Signals a transition from one thought to another d) Creates impact and emphasis edgeacademy|www.ealpl.in
  21. 21. PRESENTATION SKILLS - PREPARING YOUR CONTENT • 5-Create Opening • -Grab attention • -Increase involvement • -Create curiosity • 7-Structure Content • -Logical flow • -Problem-solution • -Chronological • 3-Main Idea • -Few in number • -Support objective • -Key take aways • 1-Define Objective • -Purpose • -Expected outcome • -Expected reaction 2-Know Audience -Group size -Profile -Demographics 4-Support Material -Within organization - Outside organization -Personal 6-Build Transition -Logical link -Humor, statistics -Pause, gestures 8-Closing -Summarize -Return to the topic -Close with a bang edgeacademy|www.ealpl.in
  22. 22. PRESENTATION SKILLS - DELIVERY 1. Define your objective: Be very clear about the purpose of your presentation & the expected outcome/reaction. Your content will have to be tailored in line with the objective. 2. Know your Audience: Prior to your presentation, try & understand your target audience with regard to their professional/personal profile. Also, keep in mind the size of the group that you’ll be presenting to. Your message & presentation methodology need to be at a level that the audience can appreciate. 3. Have a main idea: The trick to a good presentation is to have just 2-3 main ideas that you build on through the course of your presentation. A presentation is not meant to be an information overload. Determine your main ideas by establishing what key take always you want to leave your audience with after the presentation. 4. Use Support Material: Any opinion or ideas put forth in a presentation become more credible when backed by facts or instances. For the same, you can draw on data/situations/case studies in your own organization or outside your organization as is relevant. You can also quote instances from your own experience if required. 5. Create an opening: It is important to grab the attention of the audience within the first few minutes of your presentation. If one fails to have a good opening, one has already lost audience involvement & one will find it difficult to regain it subsequently. edgeacademy|www.ealpl.in
  23. 23. PRESENTATION SKILLS - DELIVERY  For an opening one could use:-  -A warm greeting followed by setting context about the presentation (This can include a quick self introduction if audience isn’t acquainted with you.)  - Statistics pertaining to your topic  - Pictures/Quotations/Stories that catch the audience attention & that you can build upon to establish the context of your presentation  -Rhetorical questions pertaining to your topic. Quotation Rhetorical questions Declarative statements Real World situations Current Events OPENING edgeacademy|www.ealpl.in
  24. 24. BOOKS FOR REFERENCE 1. Body Language at work – Peter Clayton 2. Essential Manager’s Manual – Robert Heller & Tim Hindle 3. How to Read Others’ Thoughts by their Gestures – Allan Pease 4. How to win friends and influence people – Napoleon Hill 5. Letitia Balridge’s New Complete Guide to Executive Manners – Letitia Balridges 6. Power Etiquette – What You Don’t Know can Kill Your Career – Dana May Casperson 7. The Art of reading gestures and Postures – Vinay Mohan Sharma 8. The Pursuit of WOW – Tom Peters 9. Why Men Don’t Listen and Women Can’t Read Maps – Allan & Barbara Pease 10. Why Men Lie & Women Cry – Allan & Barbara Pease edgeacademy|www.ealpl.in
  25. 25. DON’T TRY TO FIT IN, WHEN YOU WERE BORN TO STAND OUT… edgeacademy|www.ealpl.in
  26. 26. I N F O @ E A L P L . I N + 9 1 . 9 8 4 5 0 3 5 1 1 0 W W W . E A L P L . I N Anything left unsaid?!!

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