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1. Planning and Designing a presentation.pptx

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1. Planning and Designing a presentation.pptx

  1. 1. Business and Technical Presentation Skills How to plan and design an effective presentation! Part-1 By Dr Deler Singh Department Of Humanities And Social Sciences Jaypee University Of Information Technology, Solan. Himachal Pradesh (173234)
  2. 2. What is a Presentation? • The giving of something to someone, especially as part of a formal ceremony • A speech or a talk, in which a new product, idea or piece of work is shown and explained to an audience- Oxford advanced learners Dictionary
  3. 3. Why Presentations?
  4. 4. Why Presentations? • Making your ideas public • Sharing them with other people • Influencing other people
  5. 5. Different Communication Situations • Personal life • PTA meetings • Interacting with a service provider • Toasting the new bride and groom • Workplace • Persuading others to adopt your ideas • Reporting out to your department • Educating your co-workers
  6. 6. How to plan and design an effective presentation? Audience Analysis • Who is my audience?  Age  Gender  Education  Occupation  Cultural background  Social status  Economic status • What is their purpose to listen
  7. 7. Why Audience Analysis? • Gives idea about  Linguistic competence  Academic background  Beliefs, values and opinions  Interests and attitude • Helps change, mould and reorganize arguments in a way that suits the audience
  8. 8. What is your Purpose? • Educate • Entertain • Persuade (Avoid controversial topics) • Demonstrate • Celebrate • Inspire • Tell a story • Commemorate
  9. 9. What is the Scope of your Presentation? • How much of the topic will you address? • Usually dependent upon the time allotted.
  10. 10. Standard Components of a Presentation • 1) Argument with evidence and objective • 2) Arrangement/organisation • 3) Style • 4) Memory • 5) Delivery
  11. 11. 1) Argument A claim or assertion you want audience to take as valid • A sentence/two that sums up the central point of your topic • Needs to be specific
  12. 12. How to decide upon the Argument? Argument=Topic + Claim • Steps: 1) What? 2) So what? 3) Now What?
  13. 13. Argument • Examples: • Topic: Benefits of Exercising • Argument: Adding exercise to one’s daily morning routine not only keeps their bodies at a healthy weight but also reduces the risk of high blood pressure. • Objective? • Topic: Harmful effects of Alcohol consumption • Argument: High levels of alcohol consumption have detrimental effects on your personal health, such as weight gain, heart disease, and liver complications. Objective? •
  14. 14. Providing Right Support/Evidence • Why Support?-to establish validity • Provide Concrete Evidence (Avoid I think/abstract words) • Provide details (facts/stats/testimony) • Provide Examples • i) Discuss concisely • ii) Focus on relevant details • iii) Clarity over comprehensives
  15. 15. 2) Arrangement/organisation of content • Introduction o Attracting attention o Stating your topic o How it is beneficial for the audience • Body o Main arguments o Supporting ideas, facts, evidences, etc. • Conclusion o Restating the main ideas o Motivating audience to take action
  16. 16. 2) Arrangement/organisation of content (contd.) • Chronological/Reverse Chronological o Good for historical/past events/developmental topics o The material is organized according to time sequence • Topical o The material is organized idea wise o Logical development of subject • Narrative o Sharing personal experience
  17. 17. 2) Arrangement/organisation of content (contd.) • Spatial o The material is organized according to physical or geographical location. o Good for geography based descriptions. • Cause Analysis o The material is organized on the basis of cause and effect. o Good for social/economic/political problems. • Problem Solving o Statement of problem and causes o Proposed solution
  18. 18. 3) Style • Choose simpler and familiar words • Craft short sentences • Use evocative words • Emphasise positive words • Put keyword at important places (be specific) • Avoid gender biased/other biased words • Avoid too much technical jargon
  19. 19. 4) Memory: How much should we memorize? • Remember written language is different than spoken language • Don’t memorize the entire presentation • Provide a map/outline at the opening (Optional/genre dependent) • Keep conversational tone (especially at the outset) • Don’t use abstract words/adjectives (Genre specific)
  20. 20. Key Point Speeches Components 5) Delivery • Related to Body language and non verbal communication
  21. 21. What is Elevator Pitch?
  22. 22. ELEVATOR PITCH 22 1 3 5 4 2 Introduction: Introduce yourself, compaby, position Identify the problem that needs soultion/why is relevant What are you asking Provide a background/ Context How to solve the Problem, Present your ideas/argument
  23. 23. Could you Write an Elevator Pitch Right Now?

Editor's Notes


    A thesis statement is a sentence that sums up the central point of your paper or essay. But the thesis statement should always clearly state the main idea you want to get across. Everything else in your essay should relate back to this idea. It usually comes near the end of your introduction.
    A thesis statement is the main idea of an essay. It consists of the topic of the essay and the writer’s claim about the topic that will be proven throughout the essay. The thesis usually appears at the end of the introduction, often as the last sentence, and lets the reader know what to expect.
    Topic + Claim = Thesis
    Topic Selection - Before you can write a thesis, you need a topic. Sometimes you are assigned a topic by your professor, while other times you need to choose your own. The topic is the first part of a thesis. The topic is sometimes referred to as the “WHAT” of your essay.
    Pre-writing/Brainstorming - The second part of a thesis is your claim. Before you can write a thesis, you need to do some analysis of your topic to determine what you want to say about it. What interests you about the topic? What is your paper going to attempt to prove? Why is it important? This is sometimes referred to as the “SO WHAT?”
    Working Thesis - A good place to begin is by developing a “working thesis.” A working thesis is simply a draft of your thesis statement. In other words, you make your best attempt at writing a thesis, making sure to get your topic and claim in it. Remember that you may change or revise your thesis as you go through the writing process, and that’s okay!