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25 Document Statistics

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25 ways document management can help your facility gain a better return on asset and investment.

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25 Document Statistics

  1. 1. 1 25 Ways Document Management Saves You Money
  2. 2. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor Filing costs an average of $20per document
  3. 3. Drawer Filing 3 Each four - drawer filing cabinet holds an average of 10,000 – 12,000 documents, takes up nine square feet, and costs $1,500/year. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
  4. 4. http://www.edge.com/downloads/Edge%20ROI%2 0Document%20Management.pdf The average document gets copied 19times
  5. 5. Misplaced Documents 5 Large organizations lose a document every 12 seconds. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
  6. 6. http://www.mfiles.com/Content/documents/en/res/E CM_Stats_White_Paper.pdf 130lbsis the estimated paper usage per worker per year
  7. 7. Paper in the U.S. 7 There are over 4 trillion paper documents in the U.S. alone – growing at a rate of 22% per year. http://www.edge.com/downloads/Edge%20ROI%20D ocument%20Management.pdf
  8. 8. http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf are shuffled 90%of pages that get handled in a day
  9. 9. Source: IDC, OmBud Research, and Aberdeen Group Every 12 filing cabinets require an additional employee to maintain
  10. 10. Worker Time 10 50% of a worker’s time is spent on creating and preparing documents. Source: IDC, OmBud Research, and Aberdeen Group
  11. 11. Source: IDC, OmBud Research, and Aberdeen Group by the average worker via email each day 6 documents get shared
  12. 12. Source: IDC, OmBud Research, and Aberdeen Group it takes over a week 45% of companies report to get a contract signed
  13. 13. Organization Practices 13 More than 75% of people from large organizations do not have PDF editors available to them. Source: IDC, OmBud Research, and Aberdeen Group
  14. 14. Document Challenges 14 Document challenges are robbing organizations of 21.3% of their overall staff productivity. Source: IDC, OmBud Research, and Aberdeen Group
  15. 15. 15 Source: Edge Systems LLC Whitepaper http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf 80%of employees waste an average of 30 minutesper day retrieving information
  16. 16. 16 Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf 90%of corporate memory exists on paper
  17. 17. Documentation 17 An enterprise with1,000 knowledgeable workers wastes $2.5million - $3.5 million per year searching for non-existent information or re-creating information that can’t be found. Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf
  18. 18. Company Labor 18 Companies spend $20 in labor to file a document, $120 in labor to find a document, and $220 in labor to reproduce a lost document. Source: Coopers & Lybrand http://www.edge.com/downloads/Edge%20ROI%20 Document%20Management.pdf
  19. 19. 19 Source: Coopers and Lybrand http://www.edge.com/downloads/Edge%20ROI%20Document%20Management.pdf Professionals spend 5-15%reading information but up to 50% looking for it
  20. 20. Filing System Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor • Filing costs an average of $20/document. • Each four-drawer filing cabinet holds an average of 10,000 – 12,000 documents, takes up nine square feet, and costs $1,500/year. • Every 12 filing cabinets require an additional employee to maintain.
  21. 21. 21 Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor 18is the average search time for a document minutes
  22. 22. Missing Documentation 22 Each misfiled document costs $125 and each lost document costs $350-$700. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
  23. 23. 23 Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor Paper in the average business grows by 22%each year
  24. 24. Records and Catastrophes 24 More than 70% of today’s businesses would fail within 3-weeks if they suffered a catastrophic loss of paper-based records due to a flood or fire. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
  25. 25. Data Loss and Viruses 25 67% of data loss is directly related to user blunders, making them 30 times more menacing than viruses and leading cause of data loss. Source: AIIM, Forrester, Star Sec., U.S. Dept. Labor
  26. 26. Focusing on Mobility & Asset Management for Over 30 Years 26 richard.christopher@transcendent.ai - Sales Executive

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