Update on the JISC KeepIt Repository Preservation Exemplars Project, June 2010


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This short presentation was originally given at an informal small group discussion of JISC preservation exemplar projects, current at June 2010, and acts as an update and progress report on the JISC KeepIt project. Another aim was to frame an agenda for the remaining few months of the project to seek advice and direction from our expert colleagues. For more information and commentary on this presentation, see the accompanying blog entry on 18 June 2010 at http://blogs.ecs.soton.ac.uk/keepit/

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Update on the JISC KeepIt Repository Preservation Exemplars Project, June 2010

  1. 1. An update on the KeepIt project for the JISC exemplars meeting Steve Hitchcock and Dave Tarrant ECS, University of Southampton London, 14 June 2010
  2. 2. Digital repositories diversifying: institution-wide outputs KeepIt exemplar preservation repositories Research Arts Science Teaching
  3. 3. KeepIt has two strands •People: in our case, repository managers •Technology: principally, preservation tools
  4. 4. Module 1, Organisational issues, audit, selection and appraisal School of ECS, University of Southampton, 19 January 2010 Module 2, institutional and lifecycle preservation costs School of ECS, University of Southampton, 5 February 2010 Module 3, Primer on preservation workflow, formats and characterisation Westminster-Kingsway College, London, 2 March 2010 Module 4, Putting storage, format management and preservation planning in the repository University of Southampton, 18-19 March 2010 Module 5, Trust, of the repository, of the tools and services it chooses University of Northampton, 30 March 2010
  5. 5. Evaluation: course structure “Structure and development through the course was excellent. Presentations and practicals gave good introductions to all the tools. Applicability sometimes focussed too much on IRs and research data”
  6. 6. Course evaluation summary “Many of these tools are, of necessity, complex in scope and time consuming. The challenge is to understand which one to use in which situation and to what depth to engage with it.”
  7. 7. Evaluation module 4 “This part of the course made me appreciate how big the area of preservation is and also the amount of research undertaken in this area.”
  8. 8. Objectives: EPrints preservation tools All exemplars want to upgrade to EPrints version 3.2 and apply the preservation tools. The speed with which this can happen depends on local IT support and repository service providers.
  9. 9. Objectives: type-specific exemplars The two type-specific repositories want to specialise and optimise the tools •Edshare: to identify a typical format profile for teaching and learning repositories and assess the preservation implications •eCrystals: to add the two main formats used in the field to the tools, and to seek to coordinate this with the organisations who maintain the formats
  10. 10. Objectives: institution-wide exemplars No two exemplars are the same, and the institution-wide exemplars are taking different approaches: •NECTAR (Northampton) is using DAF to estimate, anticipate and scope its content requirements in coming years •UAL Research Online is using DRAMBORA’s risk-based approach to assess its preservation requirements
  11. 11. Preservation costs •eCrystalscontributed to KRDS2 survey • All exemplars and trainees have been invited to evaluate LIFE3 beta
  12. 12. Lessons from the KeepIt course • The digital preservation community has produced an array of tools covering most requirements. • Repository managers have responded positively to practice with these tools. • Repository managers need to act to shape their repositories for the next phase of development: expansion; diversification or focus. • These tools support this process, as well as the technical management of digital preservation. • Still need to reduce complexity and make tools simpler for non-specialists. • One approach is to integrate tools into familiar interfaces, such as repositories. • This is a great story for digital preservation
  13. 13. Preservation Repository Exemplars • How do we exemplify? • What does it mean to exemplify? The exemplar repositories have the opportunity to present to, and influence, their peers, in their communities, in their fields. Other repositories want to hear from their peers what has been achieved, and they are more likely to emulate that experience than they are to emulate experts.