The MovePlan Group supports
organisations across the globe
through the challenge of change
in the workplace. Founded
in London in 1986, MovePlan’s
portfolio of successfully
delivered change and relocation
projects spans five continents
and a multitude of cultures.
Who we are
MovePlan is a privately owned,
entrepreneurial, agile and pro-active
service business with a global capability.
From our formation in London in 1986 we
have extended our operation at our clients’
request to further bases in the UK, Europe,
USA, Asia and Australia. Our change- and
relocation-related services are supported
by rigorous methodologies in which our
global staff is consistently trained.
We never lose sight of the need for
adaptation to the diverse cultures
within the organisations we support.
What we do
We provide the resource and knowledge to assist organisations in
preserving business continuity through any kind of workplace transition.
From the earliest stages of strategic planning to the final implementation
of a project, whether it is vision you need or simply legwork – we get the
job done on time and on cost. When there are not enough hours in the
day or the experience does not exist in-house, we bring expertise,
a trusted methodology and a reliable solution.
Our services are deployed across a variety of change scenarios,
but most commonly:
◆ New workplace models
◆ Mergers and acquisitions
Whatever the change, our mantra is zero downtime achieved
through exacting project management with a strong emphasis on
communication and diplomacy.
Where we operate
Our output is truly global. We have 11 main offices: London, Dublin,
Edinburgh, New York, Boston, Chicago, Detroit, Hong Kong, Singapore,
Sydney and Melbourne. But at the request of our clients we have also worked
on sites in Rio, Delhi, Shanghai and Ho Chi Minh City to name but a few.
Our flexible infrastructure enables us to service far-flung markets with
ease and consistency.
Who we do it for
In our minds, no project or organisation is too large or too small.
Our biggest project to date involved 25,000 staff for one post-merger,
co-locating, blue-chip organisation. Our smallest involved two very
time-poor people from a small independent business.
Our clients include multi-national corporations, pharmaceutical
companies, international banks, professional partnerships, small
private companies, educational institutions and government
departments. In addition to end user clients we support project
management and architectural practices. Our percentage of repeat
business is high.
Whoever we engage with, our aim is one of diplomatic integration
whether supplementing, complementing or leading your team.
Moves are widely recognised to be stressful, expensive and
time-consuming. Managing stakeholders at every level,
whilst co-ordinating all other aspects of a changeable
project can be a daunting task. If managed well, a seamless
move will be quickly forgotten, but the ramifications of
a poorly-managed move quickly impact upon income,
operations, relationships and reputation.
Moving to a new location or workplace model
significantly impacts your operation’s filing and storage
space. It presents the opportunity for dramatic cost savings,
but how do you strike the balance between design and
functionality? How do you implement a reduction
programme without inciting rebellion?
Change management is an integral part to best practice
across any business operation, but it can be tricky to
identify the exact type of service model required.
The level of choice available within the workplace
change market is staggering, the consequence of the
wrong decision far-reaching.
MovePlan’s change delivery service is designed to complement your
investment in Workplace Strategy and enterprise alignment. We help you
to achieve maximum benefit from your workplace of the future as quickly
as possible – turning that vision into reality.
The exciting cultural shifts, cost savings and productivity benefits
promised can only be realised with significant support and motivation
from corporate real estate resources. Workplace transition and moves
go hand in hand, leaving resources stretched, exhausted and stressed.
Let MovePlan’s experienced team augment your own to the benefit of
the whole business.
Tailored to each client, areas of change delivery typically include:
◆ Create and/or implement a Change Plan
◆ Develop the Communications Engagement Programme
◆ Co-ordinate learning and education opportunities
◆ Compose and deliver all communications
◆ Host engagement events
◆ Monitor feedback and change success
MovePlan’s change delivery adapts best practice change management
approaches to the needs of corporate real estate and facilities
professionals. We understand that in order to achieve lasting, effective
change, you need an approach that is structured, pragmatic, hands-on
and successful. We regularly work alongside other workplace strategy
and change management consultants to support and enhance their
strategy to the benefit of the client.
It is impossible to determine a new workplace model
without having an understanding of how the existing
workplace is used. Which areas and facilities are
popular, which are ignored? How often are desks
occupied and are meeting rooms really as busy as
the booking system suggests?
A rigorous space utilisation study provides the empirical data you need
to present a strong business case. MovePlan can provide the resources
and methodology to conduct the study in a reliable and discreet fashion,
using a range of approaches and software. A final report will be prepared
and presented back to your team.
Whether you’re planning a significant change in workplace model or
just keen to identify current status, MovePlan’s expert space utilisation
studies will prove invaluable.
Space Utilisation Studies
Moving labs and clinical environments can be exceptionally
challenging. Complex equipment, hazardous substances,
irreplaceable research programmes and passionate,
engaged staff provide all the ingredients for an intense
and pressurised project. Risk management takes centre
stage and the stakes are high.
MovePlan focuses upon safety, continuity of care/research, chain of
custody, minimal planned downtime and the seamless transfer of
operations. To date, we have moved over 150,000 assets, 45,000
staff and 1,500 labs and clinical spaces.
Our logical and methodical approach is popular with scientists,
engineers and clinicians, as we seek their input and expert insights to
develop the optimum approach. It is our combined focus upon detailed
process and effective relationship-building that has generated a high
level of repeat business within the sector.
We undertake the following:
◆ Develop high level move schedule
◆ Communicate and engage with each lab and clinical department
◆ Collate data – create and verify equipment lists, including
weight, dimensions, services, specialist vendor requirements
and infrastructure impact
◆ Create the Activity Schedule for each lab and clinical department
◆ Prepare all filing and storage requirements
◆ Manage all environmental, health and safety requirements
◆ Procure, schedule and manage all vendors
◆ Interact with IT, security and road transit authorities
◆ Supervise physical move
◆ Provide pre- and post- move support
Laboratory Clinical Moves
The movement of libraries, repositories and collections
need to be handled with care, respect, security and due
process. Moved rarely, an impending relocation can increase
stress levels amongst librarians, curators and custodians.
Coupled with design or operational changes, significant
move and change management may be required.
MovePlan will manage all detailed planning and engagement with the
librarians, custodians and curators, leaving the CRE and FM team to focus
upon wider facility issues. MovePlan has significant experience in the
movement of books, specimens, medical records and unusual collections.
MovePlan will typically address:
◆ Move schedule and timeline
◆ Layout and collection flow
◆ Pitch height and cabinet specification
◆ Book tagging and tattle tape procedures
◆ Asset tracking systems
◆ Preparation for transition to automated systems (i.e. ASRS)
◆ Rare, precious and secure item handling
◆ Book cleaning
◆ Quality control
Libraries, Repositories Collections
Sometimes our clients have an in-house team that can
accommodate most aspects of a move, but just need a
little extra help with communications and engagement.
MovePlan can step in to undertake this role, ensuring your
team can remain focused on the detail of the move.
We will tailor a communications and engagement programme to reflect
the objectives of your project. Typical services include:
◆ Build and maintain a Communications Engagement Working Group –
include corporate communications, HR and other key stakeholders
◆ Creation of a Communications Engagement Plan
◆ Demographic profiling and analysis
◆ Content creation
◆ Social media
◆ Event management
◆ Surveys and feedback
◆ Pre- and post- move support – concierge service
Occasionally our clients require a tailored service that
doesn’t quite align with the standard service lines.
In these instances, MovePlan leverages the international
knowledge base of its PMPTM
Managers, MBAs, space planners, change managers and
corporate real estate experts to tackle any challenge.
Drawing from nearly 30 years of consulting experience across hundreds
of organisations in every industry, MovePlan is able to offer strategic
advice relating to any aspect of space management, change and
move-related planning activities. Examples of strategic consultancy
services recently completed include:
◆ Staff impact analysis and feasibility study of different locations
◆ Creation of a change delivery toolkit
◆ Research into workplace models across government
◆ Travel and transport review and analysis
Often, MovePlan’s clients require a range of supplementary
services to complement existing provisions and models.
MovePlan is adept at fulfilling specific requirements.
Typical additional services provided include:
◆ Furniture, Fittings Equipment management
(FFE) – existing and new
◆ Inventory Services
◆ Asset Management
◆ Integrated Workplace Management Systems
(IWMS) MovePlan will develop a solution based
upon your needs.
Sometimes it’s as simple as an extra pair of experienced
hands.We are always pleased to discuss your unique needs.
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