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Stefania Conti-VecchiHow to write a good RFP foryour conference mobileapplication

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Stefania Conti-Vecchi – IMEX America 2012 2 SEMINARS 10:30 -­‐ 10 October 2012 -­‐ Tech Pavilion, Stand 2941, Show Floor How to write a good RFP for your conference mobile applicaKon 13:30 – 11 October 2012 -­‐ Tech Pavilion, Stand 2941, Show Floor Audience Generated Content -­‐ Web SoluKons TOOLS for Virtual and Hybrid MeeKngs

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Stefania Conti-Vecchi – IMEX America 2012 HOW TO WRITE A GOOD RFP What should be included in a Request for Proposal? What features you should be looking for to have in your app?

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Stefania Conti-Vecchi – IMEX America 2012 BUT FIRST… DOES MY EVENT REALLY NEED AN APP? Hi I’m the Cool! Everything I organizer and need of the event this is the app is in the app of our event PARTICIPANTS% EVENT%ORGANIZER%

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Stefania Conti-Vecchi – IMEX America 2012 PARTICIPANTS ARE EQUIPPED WITH THEIR OWN MOBILE DEVICES if you provide your conference mobile app… ….your parKcipants will be more comfortable using their own technology which they are familiar with and always have with them…

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Stefania Conti-Vecchi – IMEX America 2012 CONTENT AND FEATURES What features you should look to include in your event app? Depending on your budget and your event requirements

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Stefania Conti-Vecchi – IMEX America 2012 BRAINSTORMING Brainstorm with your team and clients and write down all your needs and ideas

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Stefania Conti-Vecchi – IMEX America 2012 APP OBJECTIVES What do we want to achieve with the applicaKon? BEST% EVENT% Give parKcipants tools and APP%OF% informaKon THE%YEAR% Give exhibitors and sponsors a much wider exposure and visibility

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Stefania Conti-Vecchi – IMEX America 2012 APP OBJECTIVES Collect feedback and analyKcs Gather the audience-­‐generated content Improve the buzz Be eco-­‐friendly

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Stefania Conti-Vecchi – IMEX America 2012 TIME HAS AN IMPACT How soon your conference is scheduled? Sponsors Visibility ParKcipants Time to collect registraKons

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Stefania Conti-Vecchi – IMEX America 2012 WEBSITE READY AND COORDINATION OF THE GRAPHIC LAYOUT

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Stefania Conti-Vecchi – IMEX America 2012 CONTENTS AND FEATURES Program General Registra,on and informa,on form speakers Documents Maps and & other Agenda floor plans useful sources

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Stefania Conti-Vecchi – IMEX America 2012 CONTENTS AND FEATURES Real-­‐,me Networking Join the connec,on tools Community Sponsor Surveys and Exhibitors Check-­‐in polls showcases

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Stefania Conti-Vecchi – IMEX America 2012 CONTENTS AND FEATURES Games and Chat with Collateral awards the events QRcode? organizers App help Tourist Social and infos network guidelines

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Stefania Conti-Vecchi – IMEX America 2012 TECH ASPECTS OF THE RFP NaKve or non-­‐naKve Bloodhound is the free mobile non-­‐na,ve app for events. Twoppy is the free mobile app for events that combines na,ve and non-­‐na,ve features. Content Management System Ask for Excel IntegraKon

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Stefania Conti-Vecchi – IMEX America 2012 TECH ASPECTS OF THE RFP Pla`orms Size of your event Custom graphics App analyKcs

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Stefania Conti-Vecchi – IMEX America 2012 SELECTION OF PROVIDERS Who are the right companies to really understand your needs and that can acKvely work with you?

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Stefania Conti-Vecchi – IMEX America 2012 EXPERIENCE AND QUALIFICATIONS Years in the business and how many other apps they have developed, in parKcular for other similar events. Major clients Number of projects completed to date. Assistance and training Project manager and markeKng and promoKon services Percentage of bugs and crashes HosKng and maintenance service Development of naKve and mulK-­‐pla`orm applicaKons

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Stefania Conti-Vecchi – IMEX America 2012 BUDGET Lets see how many features and func,ons we can get for the least amount of money… Lets tell the developer what we want and see what kind of price they come up with! Text:Michelle Bruno hSp://forkintheroadblog.com/

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Stefania Conti-Vecchi – IMEX America 2012 OTHER USEFUL CONSIDERATIONS no exclusion for categories of acendees Not too heavy and It should be a free app easily downloadable

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Stefania Conti-Vecchi – IMEX America 2012 DOWNLOAD THE NEW IBOOK GUIDE! www.eventagist.com

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Stefania Conti-Vecchiwww.eventagist.com