How to run an entire event using an iPad

1. Stefania Conti-Vecchi How to run an ENTIRE event on an iPad

2. Stefania Conti-Vecchi – Tech-Fest 2013 The challenge: How you can manage an en;re event process… ….using only an iPad.

3. Stefania Conti-Vecchi – Tech-Fest 2013 The solu;on Splashtop Personal-‐ Remote Desktop Splashtop is the easiest and fastest way to access your Mac or Windows PC from your iPad! Your computer and data remotely available

4. Stefania Conti-Vecchi – Tech-Fest 2013 Too easy?

5. Stefania Conti-Vecchi – Tech-Fest 2013 Tons of solu;ons for every step of the event process QR and other tools Conference call Project Management Tickets and lists Social Media Counters & ;mers Quiz polls & survey Docs edi;ng and sharing Presenta;ons Mee;ng management

6. Stefania Conti-Vecchi – Tech-Fest 2013 Project and event management Podio Podio is the collabora;ve work pla>orm where you can build your own work apps -‐ based on your own processes and workﬂows -‐ and use them instantly on your iPhone or iPad.

7. Stefania Conti-Vecchi – Tech-Fest 2013 What stage of the process is the most interes;ng to you? EVENT

8. Stefania Conti-Vecchi – Tech-Fest 2013 Before the event Marke;ng and communica;on Social media Website/Blog Delegates recruitment and registra;on Database management Travel and logis;c aspects Speakers Programme – ;ming… Event app builders and RFP

9. Stefania Conti-Vecchi – Tech-Fest 2013 During the event AMendees list management On-‐site payments Networking tools Speaker’s presenta;ons Video and audio brodcas;ng Last minute changes and communica;on Engaging par;cipants during the sessions (brainstorming) and collec;ng feedbacks Building memories to share

10. Stefania Conti-Vecchi – Tech-Fest 2013 ARer the event Keep the conversa;on alive Share the memories and let par;cipants to share their own Promo;ng your next event? Story telling Surveys Analy;cs

11. Stefania Conti-Vecchi – Tech-Fest 2013 SeSng ;me for diﬀerent countries Meetup ;me Is a conference call planning tool that allows you to schedule calls and mee;ngs with colleagues from all over the world. Export your results to iCal, email to other par;cipants. Synchronize Allows you to easily check and project ;me across mul;ple ;me zones, so that you can easily schedule mee;ngs, conference calls, Skype chats and communicate with your global community.

12. Stefania Conti-Vecchi – Tech-Fest 2013 Tracking the flights of your speakers or guests FlightTrack Pro – Live Flight Status Tracker Import flight data automa;cally from any airline confirma;on email and get push alerts with real-‐;me changes to your flight. Get real-‐;me flight i;nerary updates.

13. Stefania Conti-Vecchi – Tech-Fest 2013 Doodle 2 Go Schedule events without mail chaos! With this app you have the services of www.doodle.com in your pocket -‐ all for free and without registra;on Schedule mee;ngs according to par;cipants availability

14. Stefania Conti-Vecchi – Tech-Fest 2013 Event App builders Zwoor Event HD The mee;ng materials, agenda, speaker bio on your iPad or iPhone. Enter the mee;ng code, and all the event materials are available on your device, online and oﬄine. Prepare the mee;ng materials via our website at zwoor.com, and share the mee;ng code with your par;cipants. Create open or secure distribu;on, for agendas from Open Events to restricted Board Materials. EVENTAGIST (capital le^ers) JOIN THE MEETING

15. Stefania Conti-Vecchi – Tech-Fest 2013 Event App builders Superevent Superevent aims to provide the best tools to facilitate professional events, for all the stakeholders. Tools to c o n n e c t , i n t e r a c t , collaborate and learn. For organizers, sponsors, speakers, aMendees, and all involved.

16. Stefania Conti-Vecchi – Tech-Fest 2013 Bloodhound Bloodhound is the free mobile app for events. Load up any trade show or conference to view the schedule, ﬂoor map, and exhibitor proﬁles. Sign in to LinkedIn and Facebook to see whom you know, connect with others in 1 click, and get sugges;ons based on your individual usage. . Twoppy is the free mobile app for events that combines na;ve and non-‐na;ve features. twoppy is suitable for conferences, fes;vals, exhibi;ons and more… Create your free event app at hMp://twoppy.com. Event App builders

17. Stefania Conti-Vecchi – Tech-Fest 2013 A^endees registra;on Sign In "Sign in" converts your iPad into an easy-‐to-‐use visitor registry which protects all informa;on – both yours and your visitors. Each visitor only see’s their own informa;on, and the soaware assigns a sign in, and sign out ;me stamp. Visitor badges (personalized with Visitor Name & Company, and your logo) can be printed to be worn, if needed.

18. Stefania Conti-Vecchi – Tech-Fest 2013 Counters Counters+ Counters+ is a counter to let you easily track unlimited things, like for example the number of par;cipants to one or more sessions.

19. Stefania Conti-Vecchi – Tech-Fest 2013 TimeSta;on Turn your iPad or iPhone into a contactless ;me & aMendance system. TimeSta;on runs in the cloud, there’s no soaware or servers to maintain. Managers can see who’s in and run ;me and aMendance reports any;me, anywhere. A^endance & Time Tracking

20. Stefania Conti-Vecchi – Tech-Fest 2013 Par;cipants registra;on Please Sign In Hand anyone your iPad -‐ in a few seconds they can ﬁll out a form, aMach a photo. Please Sign In sends you an email with the contents of each sign-‐in. Please Sign In is perfect for Recep;on Desks and Guestbook for par;es.

21. Stefania Conti-Vecchi – Tech-Fest 2013 Eventbrite Eventbrite enables anyone to create, promote, and sell ;ckets to any event imaginable; This app allows you to quickly access all your Eventbrite ;ckets and event informa;on from your iPhone, and go paperless. Entry Manager With the Entry Manager app you can look up and check in aMendees oﬀ a list, easily scan ;cket barcodes to check in aMendees, view live sales and aMendance stats, analyze your aMendance data online aaer the event Par;cipants registra;on

22. Stefania Conti-Vecchi – Tech-Fest 2013 At The Door Sell ;ckets, merchandise, food and beverage, and anything else you'd like with Eventbrite’s At The Door iPad app. Let your customers easily pay by credit card or cash, and process transac;ons in seconds. Collect customer names and emails, and get a complete view of your event sales in real-‐;me with Eventbrite’s extensive repor;ng. All transac;ons are fully encrypted and processed securely. Registra;ons and social programs payments Swipe the Credit Card

23. Stefania Conti-Vecchi – Tech-Fest 2013 This would be a great app for selling ;ckets for social dinners or ac;vi;es at events. Payments for registra;ons and social programs Square Square is a neat inexpensive way to easily accept card payments for small amounts (up to $60). When you sign up for the service, Square sends you a free card reader that plugs into your iPad or iPhone. You can also process cash sales and send receipts to a buyer’s email address. Square charges card fees.

24. Stefania Conti-Vecchi – Tech-Fest 2013 Square Card Reader Square Card Reader makes it easy for anyone to accept payments, anywhere. When you sign up for the service, Square sends you a free card reader that plugs into your iPad or iPhone. You can also process cash sales and send receipts to a buyer’s email address. Square provides a complete downloadable record of all your sales. Payments for registra;ons and social programs

25. Stefania Conti-Vecchi – Tech-Fest 2013 Payments for social programs Pypal Accept credit cards anywhere you do business with the PayPal Here app and free credit card reader. Turn your iPad into an easy-‐to-‐use point of sale solu;on for payment processing. 2.7% per swipe

26. Stefania Conti-Vecchi – Tech-Fest 2013 Polldaddy Engage your survey respondents with Polldaddy for iOS -‐they'll enjoy the intui;ve interface for responding to your ques;ons and the speed of the applica;on. Checkboxes, dropdown menus and text ﬁelds have all been op;mized for your iPad or iPhone's touchscreen (Polldaddy account required). Zwoor Survey for Ipad Allows a mee;ng par;cipant to send answers to a survey via the iPhone or iPad. The user enters a code (e.g. Meet123) to retrieve the survey, and then proceeds to answering the ques;ons. The mee;ng facilitator can see a summary of the results immediately on the zwoor.com website. Polls, surveys and quiz

27. Stefania Conti-Vecchi – Tech-Fest 2013 Polls, surveys and quiz QuickTapSurvey -‐ Surveys & Oﬄine Data Collec;on QuickTapSurvey lets you create surveys for your iPad quickly and easily! It's packed with features and designed to make the survey experience easy, fast and engaging for your target audience. Collect data with or without an Internet connec;on.

28. Stefania Conti-Vecchi – Tech-Fest 2013 Check-‐in and guest lists manager QRickets 4 -‐ Guest List and Ticket Check-‐in Turns your iPad into an electronic guest list or ;cket scanner. Sell ;ckets online or register guests for your event on qrickets.com. Then use the camera to scan the QR code check the ;cket and admit a guest. ;ckets.

29. Stefania Conti-Vecchi – Tech-Fest 2013 Check In Easy -‐ Guest List & Event Check-‐in Manager Check In Easy is for simple and fast guest registra;on, check-‐in, and management at events from 2 people to 20,000. ✓ Upload an Excel ﬁle guest list & you are ready to go ✓ Check in through web app and live sync with iPads and iPhones ✓ Email & text alerts tell you when important guests arrive ✓ Boarding pass feature lets you send your guests printable ;ckets with unique bar codes Check-‐in and guest lists manager

30. Stefania Conti-Vecchi – Tech-Fest 2013 Guest lists manager MyGuestlist MyGuestlist brings together all your guestlists and func;on enquiries from your site, Facebook and oﬄine, and sync them on to your iPad ready for your hosts or door staﬀ to use on the day.

31. Stefania Conti-Vecchi – Tech-Fest 2013 Mailing List Signup Tools Thread At events, conferences, tradeshows, you can easily collect emails and contact info from your iPad via the app.

32. Stefania Conti-Vecchi – Tech-Fest 2013 Mailing List Signup Tools Sign-‐Up Events Gather Leads from Trade Shows! Easily sign up names, emails and phone numbers from visitors to your trade show booth, kiosk, storefront and oﬃce.

33. Stefania Conti-Vecchi – Tech-Fest 2013 Mailchimp user? Collect subscrip;ons Chimpadeedoo Meet your new signup form. Chimpadeedoo makes it easy to collect email addresses from your iPad and import them into MailChimp. Works oﬄine

34. Stefania Conti-Vecchi – Tech-Fest 2013 Easy QR Easy QR is a tool for you to generate and scan QR code. You can generate QR code from your contact list or any informa;on you input. Aaer that, you can share it with your friends by email. If you scan a code contains informa;on with these formats, Easy QR will help you to save them into you contact list. Scan (Ipad2) It's just a simple QR Code scanning. No need to take a photo or press a "scan" buMon like other apps. Simply point your device's camera at a QR Code (iPhone or iPod Touch*/iPad 2), and you're done! QRcodes maker and reader

35. Stefania Conti-Vecchi – Tech-Fest 2013 QRcodes to alert QRPager Gold QRPager will enable you to create your own alerts or no;ﬁca;ons, both by wri;ng the message to be displayed in your mobile whenever somebody reads the QRcode and by sevng the possible answers to be used in response. Scan the QRcodes and wait for my message I’m away I need a coﬀee

36. Stefania Conti-Vecchi – Tech-Fest 2013 No more paper-‐business-‐card? Quicktag QRAugmented Easy QR

37. Stefania Conti-Vecchi – Tech-Fest 2013 My contact details

38. Stefania Conti-Vecchi – Tech-Fest 2013 Webcast the event Event-‐Cast With Event-‐Cast webcas;ng your events is fast, easy, and inexpensive. From baseball and football to school plays and special events and more, Event-‐Cast allows you to webcast your local events live on the Internet. And now with the Event-‐Cast app, webcas;ng your event is even easier. Event-‐Cast turns your phone into a mobile broadcast studio.

39. Stefania Conti-Vecchi – Tech-Fest 2013 Live audio broadcast Spreaker Radio and podcast recorder With Spreaker you can record your own podcasts. Report on live events, then share all the latest news with your friends on any major social network. Now users with iOS versions 5.0 and up can access the new DJ console to mix voice, music and eﬀects.

40. Stefania Conti-Vecchi – Tech-Fest 2013 Live audio broadcast Soundcloud SoundCloud is the world’s leading social sound pla>orm, with over ten hours of music & audio posted every minute. Tap into a world of fresh new audio; ﬁnd great new music, comedy, news and more.

41. Stefania Conti-Vecchi – Tech-Fest 2013 Building memories to share Remote Shu^er -‐ Camera Timer with Lens ﬁlter Remote ShuMer is the best and easiest way to take a beMer photo when you are alone or group photo. Remote ShuMer allow you to connect your iPhone, iPod, and iPad using one as camera and one as remote to see live stream preview.

42. Stefania Conti-Vecchi – Tech-Fest 2013 Timer with hashtag and twi^wall LTTimer ~for short presenta;on~ LTTimer is a ;mer applica;on, and can be viewed hashtags Tweet. Was made for a "Lightning Talk" (a short presenta;on).

43. Stefania Conti-Vecchi – Tech-Fest 2013 . Projectorfy PROJECTORFY is an iPad app used to run live events on a tv screen, projector, or any output device. Create live polls that aMendees can vote for using their mobile device and see the results live during the event. Tweet wall and live polls Project a tweetwall s h o w i n g e v e n t speciﬁc hashtags or current trends -‐ look up #projectorfyme as an example. Display ;tle and body slides on the ﬂy making any event engaging and interac;ve.

44. Stefania Conti-Vecchi – Tech-Fest 2013 Conferencing tool PadShare PadShare is an easy to use Conferencing Tool. The app connects any desired number of iPads and provides the possibility to share contents such as PDF documents and live audio. This applica;on for iPad and iPhone is therefore the easiest way to plan, carry out and f o l l o w -‐ u p c o n f e r e n c e s, mee;ngs or presenta;ons..

45. Stefania Conti-Vecchi – Tech-Fest 2013 Virtual breakout rooms GoToMee;ng Google+ Skype

46. Stefania Conti-Vecchi – Tech-Fest 2013 Hybrid angels

47. Stefania Conti-Vecchi – Tech-Fest 2013 GoToMee;ng GoToMee;ng is an easy and convenient way to aMend online mee;ngs Download the free universal app and join a mee;ng on your iPad®, iPhone® or iPod touch® in seconds just by tapping the link in your invita;on email. On-‐line and mobile mee;ngs

48. Stefania Conti-Vecchi – Tech-Fest 2013 TeamViewer for Mee;ngs TeamViewer for mee;ngs allows you to par;cipate in web-‐ conferences spontaneously and with more ﬂexibility without being in front of your computer. On-‐line and mobile mee;ngs

49. Stefania Conti-Vecchi – Tech-Fest 2013 On-‐line and mobile mee;ngs join.me AMend your next online mee;ng on your mobile device with the join.me mobile viewer. View someone’s screen and collaborate in real ;me. Direct your colleagues to join.me to start a mee;ng, web conference or ad-‐hoc collabora;on.

50. Stefania Conti-Vecchi – Tech-Fest 2013 Interac;ve presenta;ons LilyPad The ul;mate pla>orm for anyone presen;ng informa;on. Engage, Interact, presenta;on live polls and ques;ons feeds, Organize, View, Share, and Launch, Mee;ngs instantly from the Pond in the LilyPad App. Take Meaningful Notes, Follow Up & Recaps

51. Stefania Conti-Vecchi – Tech-Fest 2013 Spashtop Presenter Splashtop Presenter allows presenters, instructors and trainers to turn their iPad into the ul;mate presenta;on remote. Once connected to their computer over Wiﬁ, they can control their presenta;on then annotate content all from an iPad. Be free to roam around the stage or interact from all four corners of the room. . Interac;ve presenta;ons

52. Stefania Conti-Vecchi – Tech-Fest 2013 Slides and presenta;ons Pointer Show your presenta;on on a secondary screen such as a projector, TV or monitor and interact with it by poin;ng and drawing. CloudOn CloudOn brings Microsoa Oﬃce® to your iPhone & iPad and links it to your Box, Dropbox, Google Drive and SkyDrive accounts.

53. Stefania Conti-Vecchi – Tech-Fest 2013 Remote mouse Turn your iPad into a wireless touchpad and keyboard now! You can take control of your presenta;ons from anywhere in the room. Remote mouse

54. Stefania Conti-Vecchi – Tech-Fest 2013 Scheduling tweets for presenta;ons BackdraR Backdraa is a new free iPad app that enables you to write tweets in advance, and then releases them while you are giving a presenta;on.

55. Stefania Conti-Vecchi – Tech-Fest 2013 iBrainstorm (iPad) + iBrainstorm Companion (up to 4 iPhone) Capturing and sharing your inner most crea;ve genius has never been easier. Introducing the first mul;-‐device collabora;on tool from Universal Mind. From iPhone to iPad with just a flick of the finger, iBrainstorm has set the bar and has redefined the very nature of collabora;on. iBrainstorm Companion is used to connect to a running session of iBrainstorm on the iPad. It gives up to 4 people, the ability to create ideas on their iPhones and 'flick' them over to the iPad! Brainstorming

56. Stefania Conti-Vecchi – Tech-Fest 2013

57. Stefania Conti-Vecchi – Tech-Fest 2013 Brainstorming ∞Board + ∞Board Notes ∞Board is a virtual whiteboard suited especially for educa;on, project management, crea;ve applica;ons and preMy much anything else you can think of. Other devices on your local network can connect to your board and throw notes to you. Great for brainstorming sessions! No limits with the number of devices and you can connect both iPad and iPhone

58. Stefania Conti-Vecchi – Tech-Fest 2013 Brainstorming VoiceThread Create and share dynamic conversa;ons around documents, snapshots, diagrams and videos -‐-‐ basically anything there is to talk about. You can talk, type, and draw right on the screen. VoiceThread takes your conversa;ons to the next level, capturing your presence, not just your comments. Anyone can join the discussion from their iPhone, iPad, iPod touch, Mac or PC -‐-‐ any;me, anywhere.

59. Stefania Conti-Vecchi – Tech-Fest 2013 Last minute communica;ons/signals Large Type A simple applica;on which displays words as large as possible. Type your message and press Return to show your message. Double tap to edit.

60. Stefania Conti-Vecchi – Tech-Fest 2013 Last minute communica;ons/signals Sign+ Sign+ is the easier way to turn your iPad into a digital sign. Use it at spor;ng events, at the airport, or even in the classroom. It's never been easier to make your own signs. No markers or paper required.

61. Stefania Conti-Vecchi – Tech-Fest 2013 Last minute communica;ons/signals 2Meet1 Within just a few seconds this applica;on allows to prepare a personal gree;ng, choose the appropriate colors and fonts, add a photo of a guest o r c o m p a n y l o g o o r background picture.

62. Stefania Conti-Vecchi – Tech-Fest 2013 Networking and entertaining My Name Is... Turn your iPad into a name tag. Use it in mee;ngs, exhibi;ons, conferences or events. Card Decks Provides text cards which can be used to show your vote or es;ma;on on a certain topic in a mee;ng or if you are the chair of a session on a conference, you can use it to remind a speaker of the remaining ;me for the presenta;on.

63. Stefania Conti-Vecchi – Tech-Fest 2013 Recrui;ng aêndees on social media HootSuite HootSuite allows you to send and schedule Twiêr, Facebook, LinkedIn, and Foursquare updates, track click stats, and set up tracking columns to monitor keywords, #hashtags, and lists. You can reach more people differen;a;ng the ;mes of your tweets!

64. Stefania Conti-Vecchi – Tech-Fest 2013 Event’s social network? Yammer is a private, secure social network for your company….

65. Stefania Conti-Vecchi – Tech-Fest 2013 Dropbox Dropbox is a free service that lets you bring all your photos, docs, and videos anywhere. Aaer you install Dropbox on your computer, any file you save to your Dropbox will automa;cally save to all your computers, your iPhone and iPad and even the Dropbox website! Skydrive SkyDrive is the place to store your files so you can access them from virtually any device. With SkyDrive for iOS, you can now easily access, manage, and share files on the go. You can also upload photos or videos from your iPhone or iPad to SkyDrive. Sharing documents

66. Stefania Conti-Vecchi – Tech-Fest 2013 . Assemblee Assemblee's main objec;ves are to make mee;ngs beMer and more eﬃcient. We want to help you save ;me, be ﬂexible and avoid distrac;ons while maximizing interac;on and involvement. Mee;ngs and assembly management

67. Stefania Conti-Vecchi – Tech-Fest 2013 Easy Timer Easy ;mer is a simple ;mer applica;on which displays remaining ;me widely. Especially the remaining minutes ﬁlls the en;re screen. Timer and countdown While We Were Mee;ng We all know how much ;me and money mee;ngs consume. So this is a mee;ng meter. While We Were Mee;ng: Births, deaths, tons of CO2 emiMed, forests cleared, cell phones sold, food produced, messages sent etc.

68. Stefania Conti-Vecchi – Tech-Fest 2013 Promo;ng events through useful free apps? Mee;ng Space Calc This applica;on was created as a useful tool for Mee;ng Professionals that are planning an event and need to know the capacity of an event space. Simply type in the measurements or square footage of the venue and we will provide you with an es;mated capacity based on the room set up (i.e. rounds, classroom, theater, etc) you are seeking. This applica;on is brought to you by UCLA Conference Services www.conferences.ucla.edu

69. Stefania Conti-Vecchi – Tech-Fest 2013 Events abroad? Wiﬁ problem solving Skype WiFi Get online at over 1 million WiFi hotspots around the world. Pay per minute with Skype Credit. The must-‐have app for trips abroad and interna;onal travelers – available at over 1 million hotspots worldwide.

70. Stefania Conti-Vecchi – Tech-Fest 2013 AppShopper AppShopper is one of the largest iPad app directories Like any other store, AppStore has its own discounts, almost everyday which developers promo;ng their apps for free. With Appshopper you are able to find out about these discounts and download the paid apps for free. Organize apps in your own customized Wish List and automa;cally get no;fied via push no;fica;ons when there is a sale or update. How to find good Apps

71. Stefania Conti-Vecchi – Tech-Fest 2013 Connec;on among good apps Discovr Apps Discovr Apps is an interac;ve map of the App Store and makes it easy to discover new apps for your iPhone & iPad. Simply search for an app that you like or choose from one of our featured apps.

72. Stefania Conti-Vecchi www.eventagist.com Thank you