How to Use Your StadiumRoar Website - For Tournament Directors


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How to Use Your StadiumRoar Website - For Tournament Directors

  1. 1. How to Use Your StadiumRoar Website For Tournament Directors 1
  2. 2. Table of Contents Page 3 – Login and Get Started Page 4 – My Sites Page 5 – Top Buttons Page 6 – Start Customizing Page 7 – The Home Screen Page 8 – Registration – Admin View Page 9 – Registration – Public View Page 10 – Main Navigation Buttons Page 11 – Basic Information Buttons Page 12 – Facility Scheduling – Part 1 Page 13 – Facility Scheduling – Part 2 Page 14 – Discussions Page 15 – Forms Page 16 – Photos/Videos Page 17 – Calendar Page 18 – Scores/Stats 2
  3. 3. Login and Get StartedNow that you’ve signed up it’simportant to know all the benefits ofusing your StadiumRoar website.You can log-in anytime by Enter youremail address and password andclick the green “LOGIN” button. 3
  4. 4. My Sites As soon as you login, you’ll be taken to your “MY SITES” section where you can manage your sites. Click on the link to your site to view the site as a “Manager”. This is also called the “Admin” view. It’s important to note that the Admin view, or your view of the site when you login, is different from the “Public” view, or the way a general person views your site during a browser session. As an admin, you can add, edit or delete any information on the site; public visitors can’t do these things. 4
  5. 5. Top Buttons You are the only one that has access to the silver buttons at the top of the screen; these are private to all people except you. These are “MY SITES”, “PEOPLE & EMAIL”, “FACILITY SCHEDULER”, “SITE INVITES” and “MY USER INFO”. “PEOPLE & EMAIL” allows you to store contact information for people involved with your tournament (coaches, officials, etc). You can email people individually or create email groups to send bulk emails. “FACILITY SCHEDULER” allows you to easily manage time-slot schedules at the facilities that your tournament takes place at (fields, courts, gyms, etc). “SITE INVITES” is where you receive invitations to become an admin of other StadiumRoar websites. If you decide to invite other people to be admins of your site, they will receive a site invite in their own personal “Site Invites” section. “MY USER INFO” allows you to change your password and other biographical information at any time. 5
  6. 6. Start Customizing Once you visit your site as an admin, the first thing you’ll want to do is make sure the main contact information, logo, and site colors are customized to your tournament. You can do this quickly by clicking on the “ADD LOGO” and “CUSTOMIZE YOUR SITE’S COLORS” links in the upper left corner, and the “ADD CONTACT INFO” link in the black scoreboard area. 6
  7. 7. The Home Screen 1) Management. You can add managers to your site at any time and make them “Admins” just like you. They’ll be able to add, edit and delete information, just like you can. It is recommended you add tournament assistants and colleagues here. 2) Description. Give your site a brief description which tells the public what your tournament and your new site are all about. This is a great place to add instructions about how you want visitors to use your site (ex: which buttons to click for certain material).3) Announcements. Keep your participants up-to-date with tournament announcements. Just click the green“UPDATE” button to post an announcement; you can post as many announcements as you’d like, and even attach filesto your announcements (Word documents, etc). The announcements will be automatically emailed to participantswho register on your site using the “REGISTRATION TOOL”. 7
  8. 8. Registration – Admin View The “Registration Tool” lets you set up online registration for your tournament. The “Enter Programs” button lets you enter the names of the programs you want people to register for (ex: U 15 Soccer Tournament). The “Registration Info” button allows you to see who has registered for your programs. 8
  9. 9. Registration – Public View To register, participants click the “REGISTER” button when they visit your site in the public view. They can choose if they want to sign up individuals for your programs (ex, a parent signing up a child) or sign up an entire team (ex, a coach signing up a team). As people sign up, you will receive all of their information in the admin view. 9
  10. 10. Main Navigation Buttons The blue buttons in the middle of the site are your main navigation buttons; they open up specific pages on your website. Feel free to use as many or as few of them as you need. 10
  11. 11. Basic Information Buttons “General” is your section to post any sort of general information related to your tournament. You can write freely about topics of interest to your tournament. “News” is your section to post articles about your tournament (ex: game write ups, player spotlights or news). As admin, you can decide whether site admins have exclusive rights to posting news or if all website visitors can post news (team parents, local reporters, etc). “Programs” is your section to add the programs and events that are related to your tournament; for example, teams, associations, meetings, fundraisers, etc . For each entry, you can include names, short descriptions, contact info and website links. “Bios” is your section to add names, photos and bios of people involved in your tournament. This is a great place to feature the tournament staff. You can add names, background information and even photos of each person. “Addresses” is your section to add the names, addresses and directions for all tournament playing locations. You can also include links to Mapquest, Google Maps, or other sites that help with driving directions. 11
  12. 12. Facility Scheduling – Part 1 To start facility scheduling, click the silver flag at the top of the screen. Only admins have access to the buttons at the top of the screen. Facility scheduling is an easy way to manage time slots for all playing locations (“LOCATIONS”) and rounds (“PROGRAMS”) that are involved in your tournament. You simply (1) add each playing location, (2) add each game within each round (ex. Round 2 Game 5), and (3) book time slots for rounds at each location. As you schedule time slots, StadiumRoar will make sure you never accidentally “double book” a location. STEP 2 STEP 3 STEP 1 12
  13. 13. Facility Scheduling – Part 2 Once you create facility schedules, you can instantly share these schedules with your tournament participants on your website. Click the blue “Facilities” button and then check off “DISPLAY” to post your schedules. Anyone can view or print facility schedules. 13
  14. 14. Discussions “Discussions” allows anyone to create a topic and talk about that topic with other website visitors; this section works just like any website forum. If you ever want to disable “Discussions”, you can check a box at the bottom of the page and turn off the conversation. 14
  15. 15. Forms “Forms” allows you to post all of the important paperwork that you need filled out, signed or read by tournament participants. You can upload any sort of file in this section (Word documents, Excel documents, PDF documents, etc). Website visitors can download these documents with just a click. 15
  16. 16. Photos/Videos “Photos/Videos” is the media center for your tournament. Here you can upload all the photos and videos taken at your tournament. People can view your photos and videos at any time, and even post comments on them. You can of course turn off commenting at any time by clicking the “Disable Comments” button at the bottom of the page. 16
  17. 17. Calendar Your tournament calendar allows you to share your tournament’s day-to-day activities. Here you can post game match-ups, like “Team 1 vs Team 2 on May 3”. Your calendar can be viewed in two ways – the first, “traditional view”, is shown below. The second is the “list view”, and shows all events in a chronological list. Each view can be printed by site visitors with just a click. 17
  18. 18. Scores/Stats You can keep a record of your tournament teams’ game scores and statistics. You can enter the information, or allow coaches to visit the site and enter it themselves. We automatically tally team stats and tournament totals for you. 18
  19. 19. Get Started Today! Visit Contact us with any questions: | 908-591-5448 19