Sportz Ventures- Admin Manual


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Sportz Ventures- Admin Manual

  1. 1. Power Media Begin Contributing To Your School Site
  2. 2. Activating Your Account <ul><li>After beginning the program, an activation link will be sent to the email you provided. That will give you access to the administration area of your site. </li></ul><ul><li>Click the bottom link to activate your account </li></ul><ul><li>You can now log into your account using the username and password provide (the username and password will also be emailed to you) </li></ul><ul><li>Two links are available once your activate your account </li></ul><ul><ul><li>View your site- takes you to the homepage of your site </li></ul></ul><ul><ul><li>Login- enables you to login to the admin section of the site (I suggest that you bookmark this page) </li></ul></ul>View Your Site Login
  3. 3. Admin Functionality Once you are logged into the admin section of the site, a list of options will appear down the left hand side. These are the main sections that will impact what goes onto the site. Descriptions are listed below: <ul><li>Posts: Controls the news/stories that are on the main page </li></ul><ul><li>Media: Houses your digital media that you entered into the “Posts” section. </li></ul><ul><li>Links: Where you would add a link to by seen on the bottom left hand section of the main page. For example, a link back to the school homepage. </li></ul><ul><li>Pages: Lists all the sections from the horizontal navigation bar on the main page. This is where you could edit schedules, department info, etc. </li></ul><ul><li>Users: Ability to add new users to your site. Ex) Students or Coaches </li></ul><ul><li>Tools: Add forms/PDF files for your users to print and view </li></ul><ul><li>Gallery: Add and control your Photo gallery </li></ul><ul><li>Phone Alerts: send SMS/text message alerts to your athletes and parent. </li></ul>
  4. 4. Writing a Post To begin contributing to the site, click ‘Posts’ on the left side. You will see a list of all the posts that are on the site. To write your own, click ‘Add New’. Writing a post is simple and straight forward. There is a visual editor with similar functions, including bold, italic, lists and more. Title Click here to inserts of photo Click here for more functions such as text color, paste from Microsoft Word, etc... Text for your post Select the applicable category Review and publish
  5. 5. Adding Sports or Activities <ul><li>Another key item under ‘Posts’ is Categories. This controls the list of teams down the left hand side of the main page. You are able to add teams or activities if necessary or edit existing categories. </li></ul><ul><li>Simply add the team/activity under Category Name </li></ul><ul><li>Select the Category Parent if needed- ex) The category parent of baseball would be Boys Sports. </li></ul><ul><li>Click Add Category to save </li></ul>
  6. 6. Adding Links to the Main Page Adding links to the main page can be done very easily. Coaches are able to link to other sites which has relevant information. For example, a link to the NCAA or conference website. * Please note that ‘Editing’ links is the same format as below. Select the link you need to edit and make the necessary changes. Name for your link Website address (don’t forget the http://www.) Click add Link to add to main page
  7. 7. Editing Pages You will only need to edit a view items here, if any at all. The top graphic below is the horizontal navigation bar from the main site. This sections allows you to edit these pages. However, you will never have to edit certain pages (Home, News, Photos, Videos, Schedules, TV, Contributors, Internship, Widgets, Experts, About, and School Store) The items that may need editing include Directions and Department Info. We can work with you about adding other elements, such as Rosters, if you will provide/add the information. Click edit to edit the page of your choice (directions and department info). Editing a page is the same as adding a Post.
  8. 8. Adding Users <ul><li>Adding a contributor to your site just requires the student’s email. Click ‘Users’ on the left side of your screen and a page of contributors will be listed. </li></ul><ul><li>Click ‘Add New’ and provide the information below </li></ul>ex) johndoe (no spaces) ex) <ul><li>The Role of a user is significant. You only need to grant two roles: either Administrator or Author </li></ul><ul><li>Administrator has more rights and permissions than an author. Able to edit/modify more of the site </li></ul><ul><li>Author is for a student. It gives them the ability to take credit for their work and build a portfolio for future reference. Can’t make changes to the site, only post news updates. </li></ul>
  9. 9. Uploading Forms <ul><li>Uploading forms is a multi-step process </li></ul><ul><li>First click on Tools </li></ul><ul><ul><li>This gives you 3 different options to choose from: SELECT ‘WP-Filebase’ </li></ul></ul><ul><ul><li>To upload your form (which I suggest is a PDF file) click ‘Browse’ </li></ul></ul><ul><ul><li>Select your file and click upload </li></ul></ul>
  10. 10. Uploading Forms- Cont.... <ul><li>Your form has been added to the database of the site and is ready to be added to the forms section. </li></ul><ul><li>Go back to the ‘Pages’ section on the left had side and click edit </li></ul><ul><li>The Forms section will be on the last page (Page 3) </li></ul><ul><li>Hoover over the ‘Forms’ link and click Edit </li></ul>
  11. 11. Uploading Forms- Cont.... <ul><li>Now you are ready to add the form to the ‘Form’ level </li></ul><ul><li>Adding a form is the same as adding a post </li></ul><ul><li>Click the button highlighted with the RED arrow- called WP-File base </li></ul><ul><li>That bring up the WP-Filebase box– Click on Single file (this will bring up files below) </li></ul><ul><li>Select the form you want to add and click insert </li></ul><ul><li>Repeat until all forms are added </li></ul>Review and publish FORMS- (already added) The files will look like this when added (different on the frontend)
  12. 12. Adding Photos <ul><li>Click on Gallery to begin the process </li></ul><ul><li>The only sub-categories necessary are ‘Add Gallery/Images’ and ‘Manage Gallery’ </li></ul><ul><li>Click on ‘Add Gallery/Images’ </li></ul><ul><li>First you name your gallery (ei. Baseball vs. NRHS) and click ‘Add gallery’ </li></ul><ul><li>You will be notified that your gallery has been successfully added </li></ul><ul><li>Now click the ‘Upload Image’ </li></ul><ul><li>Click ‘Browse’ and select photos from you computer (having flash enabled allows you to add more then 1 by holding down the control or shift key while selecting pictures. </li></ul><ul><li>‘ Choose Gallery’ and hit upload images </li></ul>Gallery Title
  13. 13. Managing Photo Galleries <ul><li>After creating a gallery and adding photos you are able to manage your galleries </li></ul><ul><li>Select the gallery you wish to edit </li></ul><ul><li>Areas to manage </li></ul><ul><ul><li>Preview image: able to change the default picture for the gallery </li></ul></ul><ul><ul><li>Actual thumbnail: select options you would like to change </li></ul></ul><ul><li>Very important to ‘Save Changes’ after each edit </li></ul>
  14. 14. Sending Phone Alert <ul><li>Sending Phone Alerts to you subscribers is as easy as a click of your mouse </li></ul><ul><li>Click on ‘Phone Alerts’ in the left hand navigation menue </li></ul><ul><li>Enter your subject and message </li></ul><ul><li>Review your message for mistakes and click ‘Send Message’ </li></ul><ul><li>Subscribers- Are all those who have entered their cell phone information </li></ul>Title Message