Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

6 types of business meetings in organization


Published on

More often than not, you attend several meeting in a week. In other words, you probably sit through different types of business meetings. Workplace meetings are vital elements of company management. There are meetings where you make decisions, share information, and there are those where you brainstorm on something. (

Published in: Business
  • Be the first to comment

  • Be the first to like this

6 types of business meetings in organization

  1. 1. 6 Types of Business Meetings in Organization More often than not, youattendseveral meeting ina week. In other words, youprobablysit throughdifferent types of business meetings. Workplacemeetings arevitalelements ofcompany management. There aremeetings where you make decisions, shareinformation, andthereare thosewhereyou brainstormon something. ( Besides that, thesefrequent meetings inan organization are used toresolvedisputes, solve problems, build teamwork, improve performance,andmuch more. Depending onthebusiness organization, company meetings canbeinformal orformal and can rangefrom two to upto severalhundred.For companies that havea policy ofcollaboration, quiteoften,they incorporatecustomers,suppliers,and even business partners to their meetings. Largely, each typeoforganizationmeetings has its uniqueobjective. To achieve thosegoals, youconsider the differencein setting upand holding a specificmeeting. This explains why you have todefinethetypeofthemeeting when planning for a meeting.Whileevery meeting is distinctive,being awareofthe 6 most commontypesofbusinessmeetingsin organization will helpyou betteridentify the objectives, structure, andtheactivities bestsuitable for your meetings. 1. Project meetings Many companies are structuredto havedifferent departments eachassigneda particular task, such as developing a new product or carrying out the business reorganization.Quiteoften,themanagementofthe organization arranges for meetings that bring together departmental projectmanagers. This kind ofsitting is called projectmeeting,and ittakes severalforms, which include brainstorming sessions, design meetings, planning andprogress session, reviewmeeting,and soon.
  2. 2. 2. Status update meetings Status updatemeetings areindeedoneofthe most common business meeting types. Most companies have update meetings after a stipulatedperiod, for instance,on a weekly or monthly basis. As thenameimplies, the main goalofthis type of assembly is to provideemployees updateon the company’s challenges andprogress. 3. Collaborative meetings As statedin theintroduction section,somecompanies havea policy ofcollaboration, whichrequires themto holdregular meetings with their business partners, suppliers,and clients.There areseveral forms ofthis session,which include annual general meeting,extraordinary general meeting, board meeting, committeemeeting,creditors meeting,statutorymeeting, and much more.The objectiveofthese meeting is to discuss matters suchas supply chainimprovements, projectexpansion, new market ventures,and soon. Collaborative meetings helpstrengthenbusiness relationship with external groups and give thecompany a better sense of customer focus.Unlikeother types ofbusiness meeting wherethosepresent arein mostcases inthesame room,collaborative meetings always involveexternalgroups oftenin differentlocations.It can bedifficult andeven costlyto ask someonelocated hundreds ofthousands ofmiles away fromyourcompany’s position to attend a business meeting physically.Fortunately, these days, collaborativemeetings canbe held anytime anywherethanks to virtualcommunication solutions like ezTalks Cloud Meeting. 4. Emergency meetings A meeting ofurgency is convincedifthecompanyis experiencing a serious problem.For instance,ifa significant financial loss has occurred, it is importantto informall the employees so that they understand thechanges andimplications that willoccur as a result oftheemergency. Many other emergencies that canarise in a business organization that can leadto workers temporarily stopped or completeclosure.By effectively communicating thesechallenges inthemeeting, managers will beina better position toreduce the feeling ofuncertainty among employees and avoid the risk ofanecdotes spreading allover. 5. Decision-making meetings Decision-making meetings areother common types ofmeetings in a companywherethoseinvitedmake thevast majority of business decisions. Whilesmalldecisions areoften made in allkinds oforganizations meetings, the decisions consideredmore important gettheir dedicated meetings. Allthoseinvolved in thesitting shouldbe muchawareofwhatthey aregoing to discuss (information) to makesurethedecisionthey havereached onthemeeting is worthwhile.Therefore,thefacilitator of such meeting should define theproblem andgiveparticipants enough timetoprocess beforethemeeting starts. 6. Motivational meetings Motivational meetings (sometimes referred toas team building sessions) arespecificallydesigned to gaincommitment froma group or teamofworkers around a change effort. Such meetings are held to uplift theenergy and the willoftheparticipants to
  3. 3. meet a particular target. They also playa criticalrole instrengthening therelationshipbetween thecompany managers and employees besides promoting corporate culture.As a facilitator ofa motivationalmeeting, you must appealto themboth emotionally andlogically.In sucha meeting, the dialogueis critical, and peopleshould feelthat theyhave been heard before they are willing to accept and evenimplement whatthecompanyis up to. Conclusion The list of different types ofbusiness meetings and their purposeis justendless, and the above explained are just buta fe w. While different business meeting types have differentgoals and objectives, certainaspects combinethem. Meetings represent an enormous valueto bothemployees and companies. Ofessence, as a facilitator, you arerequired to accordinglyplan so that you hold meetings according totheorganization’s needs. From: