New Change Implementation

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A process for implementing new projects.

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New Change Implementation

  1. 1. New Change Implementation –Project Presentation <ul><li>Project Kick Off Meeting </li></ul>
  2. 2. Agenda <ul><li>Introduction: </li></ul><ul><ul><li>Sonia Usih (Project Manager) </li></ul></ul><ul><ul><li>Quickly Review WBS Planning Elements </li></ul></ul><ul><ul><ul><li>Phase 1 </li></ul></ul></ul><ul><ul><ul><li>Phase 2 </li></ul></ul></ul><ul><ul><ul><li>Phase 3 </li></ul></ul></ul><ul><ul><ul><li>Phase 4 </li></ul></ul></ul><ul><ul><ul><li>Closure </li></ul></ul></ul><ul><ul><li>Project Management Processes (Specifically we will look at the following PM Templates) </li></ul></ul><ul><ul><ul><li>Communication Plan /Decision Process </li></ul></ul></ul><ul><ul><ul><li>Risk Plan Template </li></ul></ul></ul><ul><ul><ul><li>Quality Plan Template </li></ul></ul></ul>
  3. 3. Agenda -continues <ul><li>Review of Company/ Vendor Fulfillment </li></ul><ul><li>Review of Scope </li></ul><ul><li>Future Perspectives </li></ul><ul><li>Competitors </li></ul><ul><li>Company/ Vendor Project Status </li></ul><ul><li>Issues </li></ul><ul><li>Next Steps </li></ul><ul><li>Questions and Answers </li></ul>
  4. 4. Introduction <ul><li>Sonia Usih (Project Manager) </li></ul>
  5. 5. Quickly Review WBS Planning Elements <ul><li>Phase 1 / Phase 2/ Phase 3/ Phase 4/Closure </li></ul>
  6. 6. Phase 1 <ul><li>1.0 PHASE1- PROPOSED RFP /Solution </li></ul><ul><ul><li>1.1 Procure a Solution </li></ul></ul><ul><ul><li>1.2 Research/ new Solution (Product) </li></ul></ul><ul><ul><li>1.3 Project Charter ( background, purpose/objectives, deliverables,R/R, pre-budget, RFP, sign-off) </li></ul></ul><ul><ul><li>1.4 Planning Templates </li></ul></ul><ul><ul><ul><li>Create Project Management Plan </li></ul></ul></ul><ul><ul><ul><li>Create Staffing Management Plan </li></ul></ul></ul><ul><ul><ul><li>Create Scope Management Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.4 - Create Schedule Management Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.5 - Create Cost / Budget Management Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.7 - Create Communication Management Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.6 - Create Quality Management Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.8 - Create Risk Plan </li></ul></ul></ul><ul><ul><ul><li>1.4.9 - Create Procurement Management Plan </li></ul></ul></ul><ul><ul><li>1.5 Scope Definitions (purpose,/objectives, best practices, strategic alignment, In/Out, Quality, Network Diagram, WBS) </li></ul></ul><ul><ul><li>1.6 SCOPE Alternatives </li></ul></ul><ul><ul><li>1.7 Provider Evaluation/ Selection </li></ul></ul><ul><ul><li>1.8 Project Management Plan Updates </li></ul></ul><ul><ul><ul><ul><ul><li> </li></ul></ul></ul></ul></ul>
  7. 7. Phase 2 <ul><li>2.0 PHASE 2 DESIGN Of SOLUTION / </li></ul><ul><ul><li>2.1 Preliminary Design /Solution </li></ul></ul><ul><ul><li>2.2 Solution Testing </li></ul></ul><ul><ul><li>2.4 Solution customization </li></ul></ul><ul><ul><li>2.5 Final Solution </li></ul></ul><ul><ul><li>2.6 Training documentation </li></ul></ul>
  8. 8. Phase 3 <ul><li>3.0 PHASE 3 DEVELOPMENT OF APPROVED Solution </li></ul><ul><ul><li>3.1 Solution Development </li></ul></ul><ul><ul><li>3.2 Pilot / Simulation Test </li></ul></ul><ul><ul><li>3.3 Analysis of Results / Modifications </li></ul></ul><ul><ul><li>3.4 Approve Solution </li></ul></ul><ul><ul><li>3.5 Project Plan Update </li></ul></ul>
  9. 9. Phase 4 <ul><li>4.1 Delivery of Solution into Production Environment </li></ul><ul><ul><li>Test Strategy </li></ul></ul><ul><ul><li>Quality Assurance Testing </li></ul></ul><ul><ul><ul><li>SIT Test Plan </li></ul></ul></ul><ul><ul><ul><li>Production Implementation Document </li></ul></ul></ul><ul><ul><li>User Acceptance Testing </li></ul></ul><ul><ul><li>Implementation </li></ul></ul>
  10. 10. Closure <ul><li>Closure of Project Management Plan </li></ul><ul><ul><li>Document Accepted/ Rejected Solution </li></ul></ul><ul><ul><li>Document Lesson Learned </li></ul></ul><ul><ul><li>Document Performance Metrics / Measurements for Archive and Future Endeavor </li></ul></ul><ul><ul><li>Document Value of Investment (ROI) </li></ul></ul><ul><ul><li>Document Success / Failure </li></ul></ul><ul><ul><li>Document Production Implementation </li></ul></ul><ul><ul><li>Sign-off </li></ul></ul>
  11. 11. Introduction - Communication plan <ul><ul><li>Communication Plan includes: </li></ul></ul><ul><ul><li>Steering Committee </li></ul></ul><ul><ul><li>Technical Committee </li></ul></ul><ul><ul><li>Beta Tester </li></ul></ul><ul><ul><li>Organization and Committee Members </li></ul></ul><ul><ul><li>First Level, Second Level, Third Level of Org . etc. </li></ul></ul><ul><ul><li>Other Stakeholders (i.e. external) </li></ul></ul>
  12. 12. Introduction communication plan continues <ul><ul><li>Vendor System Project Team’s Roles and Responsibility </li></ul></ul><ul><ul><li>Project Planning and Management </li></ul></ul><ul><ul><li>Requirement Management </li></ul></ul><ul><ul><li>Vendor Systems Project Team Distribution List </li></ul></ul><ul><ul><li>Licensing </li></ul></ul><ul><ul><li>Standard Compliances </li></ul></ul><ul><ul><li>Meeting Schedule </li></ul></ul><ul><ul><li>Steering Committee Meetings: </li></ul></ul>
  13. 13. Introduction Communication Plan continues <ul><ul><li>Status Report </li></ul></ul><ul><ul><li>Decision Making Process </li></ul></ul><ul><ul><li>Executive reporting For the Client Web project solution: </li></ul></ul><ul><ul><li>Project Reviews </li></ul></ul><ul><ul><li>Conflicts </li></ul></ul><ul><ul><li>Lessons Learned </li></ul></ul><ul><ul><li>Project Documents (charter, statement of work) </li></ul></ul>
  14. 14. Introduction -- Risk plan template <ul><li>Risk Management Plan </li></ul><ul><li>Example of risks we must currently bring attention to: </li></ul><ul><li>Scope Definitions </li></ul><ul><li>Schedule Management Plan </li></ul><ul><li>Communication Management Plan </li></ul><ul><li>Quality Criteria for the Integrated Project plan </li></ul><ul><li>Risks </li></ul><ul><li>Solution specifications risk </li></ul>
  15. 15. Quality Plan (Template) <ul><li>Quality Plan (sample template) </li></ul><ul><li>Plan for Quality </li></ul><ul><li>Establish Quality Assurance Framework </li></ul><ul><li>Perform Quality Control Activities </li></ul><ul><li>Implement Corrective Action </li></ul>
  16. 16. Review of Company / Vendor Fulfillment <ul><ul><li>Company’s Fulfillment Participants </li></ul></ul><ul><ul><ul><li>Project objectives / vision </li></ul></ul></ul><ul><ul><ul><li>Key Milestones (Dates: Development, Test Strategy, SIT Test Plan, SIT PID, UAT) </li></ul></ul></ul><ul><ul><ul><li>Constraints (fixed dates) </li></ul></ul></ul><ul><ul><ul><li>Roles and responsibilities (Sponsor, Dev. Mgr, PM, Planning Analyst, Test lead , Business Analyst, Enterprise Infrastructure ) </li></ul></ul></ul><ul><ul><li>Vendor Fulfillment and Participants </li></ul></ul><ul><li>Complex project, for pulling together many stakeholders from many different locations and organization </li></ul><ul><li>Identified the final solution – meaning new discovery of requirements suggestions and or recommended apart from the original Vision / Scope for Phase 1, 2, 3, and 4 of the strategic plan. What’s in scope / out of scope is still being considered. </li></ul>
  17. 17. Review of Scope <ul><ul><li>Scope Included </li></ul></ul><ul><li>Functional compatibility to existing systems </li></ul><ul><li>Change Request Records </li></ul><ul><li>Internal Enhancements </li></ul><ul><li>Describe the following (where additional information is needed assign responsibility to the logical person) </li></ul><ul><ul><li>Materials (hardware/ software) needed. </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Schedules </li></ul></ul><ul><ul><li>Costs </li></ul></ul><ul><li>Review of Requirements –Analysis – Design Document </li></ul><ul><ul><li>Scope not included and or to be determined </li></ul></ul>
  18. 18. Future Perspectives
  19. 19. Competitors <ul><li>Know who your competitors are </li></ul>
  20. 20. Company / Vendor Project Status <ul><li>Record project status and performance </li></ul>
  21. 21. Issues <ul><ul><li>Phase 1,2,3, and 4 issues. </li></ul></ul><ul><ul><li>Commitment issues </li></ul></ul><ul><ul><li>Ensure understanding from all stakeholders issues </li></ul></ul>
  22. 22. Next Steps <ul><li>More planning </li></ul><ul><li>Project Plan /timeline to be developed </li></ul><ul><li>Pilot </li></ul><ul><li>Execution Phase: Documentation, Coding, Testing release to production </li></ul><ul><li>Obtain confirmation or contact of all applications that have interface with the new solution </li></ul>
  23. 23. Question & Answers <ul><li>Questions from stakeholders </li></ul>
  24. 24. Contact Information <ul><li>Sonia M. Usih, PMP, MCPM, BSc. Eng, </li></ul><ul><li>Usih's Project Management Consulting Firm Inc. </li></ul><ul><li>  Phone: (905) 428-2615 </li></ul><ul><li>  Link:http://www.linkedin.com/in/soniausihonlineprofile </li></ul><ul><li>E-Mail: usihsc@idirect.com </li></ul>
  25. 25. Contact Information <ul><li>Sonia M. Usih, PMP, MCPM, BSc. Eng, </li></ul><ul><li>Usih's Project Management Consulting Firm Inc. </li></ul><ul><li>      Phone: (905) 428-2615  Link:     </li></ul><ul><li>http://www.linkedin.com/in/soniausihonlineprofile       </li></ul><ul><li>E-Mail: usihsc@idirect.com </li></ul>

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