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Expenses
                                    Management



                  Avoiding the scandal that rocked
            ...
Agenda

Introduction
Why do we need Expenses Management?
Policies/Procedures/Rules
Compliance/Authorisation
Reporting/Frau...
Why do we need
       Expenses Management?


Compliance

Cost Reduction (up to 15%)

Productivity
Policies/Procedures
High Costs

Robust and Complete

Published and Understood

Monitored

Reviewed
Rules

In/Out of Policy

Correct Categories

Appropriate limits

Timescales
Compliance

HMRC

VAT

Company Rules
Authorisation
Process

Who and When

Sign off limits
Reporting
Allows Measurement

High Claimers

Duplicates

Out of Timescales
Fraud
Claims outside Policy

Excessive Mileage

Expenses not Incurred

Duplicate Claims
Benefits of an automated solution:


Finance

HR

Employees
In House v Outsourced

Control

Independence

Cost

Productivity
Summary
Don’t allow yourself to be next

Create Policies and Procedures

Create Rigour

Continual Review
So if you don’t want:
You need to be sure your current
arrangements are rigourous and
fully compliant
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Expenses management: Avoiding the scandal that has rocked parliament

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Ian Walters, Non Executive Director, Institute of Payroll Professionals

Guidance on effective ways to manage expenses, how to minimise misuse of company money and conducting a review of your company policies.

Published in: Business, Technology
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Expenses management: Avoiding the scandal that has rocked parliament

  1. 1. Expenses Management Avoiding the scandal that rocked Parliament Date and other information to be inserted here
  2. 2. Agenda Introduction Why do we need Expenses Management? Policies/Procedures/Rules Compliance/Authorisation Reporting/Fraud Benefits In House v Outsourced Summary
  3. 3. Why do we need Expenses Management? Compliance Cost Reduction (up to 15%) Productivity
  4. 4. Policies/Procedures High Costs Robust and Complete Published and Understood Monitored Reviewed
  5. 5. Rules In/Out of Policy Correct Categories Appropriate limits Timescales
  6. 6. Compliance HMRC VAT Company Rules
  7. 7. Authorisation Process Who and When Sign off limits
  8. 8. Reporting Allows Measurement High Claimers Duplicates Out of Timescales
  9. 9. Fraud Claims outside Policy Excessive Mileage Expenses not Incurred Duplicate Claims
  10. 10. Benefits of an automated solution: Finance HR Employees
  11. 11. In House v Outsourced Control Independence Cost Productivity
  12. 12. Summary Don’t allow yourself to be next Create Policies and Procedures Create Rigour Continual Review
  13. 13. So if you don’t want:
  14. 14. You need to be sure your current arrangements are rigourous and fully compliant

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