and




Field Studies Council
anticipates Savings of up to £100,000 per Annum with
        One’
Version One’s Document Man...
Testimonials




               “DbArchive has revolutionised our purchase-to-pay cycle”
                Mal Westfield, Fi...
Version One Introduction




                           Established in 1989 – experienced
                           Over ...
Core Systems - Implementations
Sample Customers
Sample Customers
Document Flow
                Architecture
  Inv
 Inv                   Capture of incoming
  oic
 oic
 ee                ...
Field Studies Council




 Field Studies Council

 Richard Walker (Finance Director)
 Jason Cope (Finance Manager)
Agenda




Background to Field Studies Council
Business Issues
The Solution
Benefits
Why Version One
The Future
Questions
Background – The
  Organisation




 Established in 1943
 Educational Charity for Environmental
 Understanding
 National N...
Background – Finance
      Function




   FMS = Sage Line 500
   25,000 Invoices Each Year
   All Non-Purchase Order Rela...
Business Issues




Two Key Areas:
    Purchase Invoice Processing
    Payments and Output
Business Issues – Invoice
      Processing




     Delay in Invoices Reaching HQ
     Inaccuracy Because of Late Arrival
...
Business Issues –
Payments & Output




 Costs Associated with Cheque Printing
 Stationery Costs
 Packaging Envelopes is T...
The Solution




Invoices Scanned at Centres
Automated Invoice Data Capture
Electronic Invoice Approval
BACS Payments
Auto...
Solution Benefits




£100,000 Annual Savings!

        Now Meeting Agreed Payment Terms
        Number of Chasing Calls &...
Why Version One?




 Known From Previous Company
 Good Reputation
 Tight Integration with Sage
 Available via Datel - Tur...
The Future




Complete Roll Out to all 17 Centres
Business Intelligence Integration
Use The Technology to Automate AR
Summary & Questions




       Business issues
           Purchase Invoice Processing
           Payments and Output

    ...
Further Details




     Visit Version One on stand AF307 for:
                  White papers
                  Case studi...
Field Studies Council




                        Any questions?
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Field Studies Council anticipates savings of up to £100,000 per annum with document management software

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Richard Walker, Director of Finance, Jason Cope, Finance Manager, Field Studies Council

This case study explains the reasons for implementing document management technology and the benefits realised including time and cost savings, and improved purchase-to-pay efficiency.

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Field Studies Council anticipates savings of up to £100,000 per annum with document management software

  1. 1. and Field Studies Council anticipates Savings of up to £100,000 per Annum with One’ Version One’s Document Management.
  2. 2. Testimonials “DbArchive has revolutionised our purchase-to-pay cycle” Mal Westfield, Financial Accounting Mngr, Endsleigh Insurance Services “Across the business, we are saving over £100,000 per annum” Alan Doyle, IT Manager, Nichols plc
  3. 3. Version One Introduction Established in 1989 – experienced Over 2,000 customers – financially stable Solely UK based software authors Represented by partners in 20 countries
  4. 4. Core Systems - Implementations
  5. 5. Sample Customers
  6. 6. Sample Customers
  7. 7. Document Flow Architecture Inv Inv Capture of incoming oic oic ee Electronic Files <XML> External communications Internal communications Email Document Scanning Internal documents Barcode OCR Fax Incoming Archiving (Scanning) Outgoing Archiving (COLD) Document Archive Web Core Communication User Access Workflow & <html> Document Business gateway & Approval Systems formatter Electronic Files <XML>
  8. 8. Field Studies Council Field Studies Council Richard Walker (Finance Director) Jason Cope (Finance Manager)
  9. 9. Agenda Background to Field Studies Council Business Issues The Solution Benefits Why Version One The Future Questions
  10. 10. Background – The Organisation Established in 1943 Educational Charity for Environmental Understanding National Network of 17 Centres
  11. 11. Background – Finance Function FMS = Sage Line 500 25,000 Invoices Each Year All Non-Purchase Order Related Invoices Invoices Received at Remote Centres Coding & Approval Before Posting to HQ Manual Registration of Invoice Cheque & Remittance Posted to Supplier
  12. 12. Business Issues Two Key Areas: Purchase Invoice Processing Payments and Output
  13. 13. Business Issues – Invoice Processing Delay in Invoices Reaching HQ Inaccuracy Because of Late Arrival Duplication of Effort Poor Quality Business Information Constantly Being Chased By Suppliers Paper Chase Internal Postage Costs
  14. 14. Business Issues – Payments & Output Costs Associated with Cheque Printing Stationery Costs Packaging Envelopes is Time Consuming Expensive Bank Transaction Charges Postage Costs Slow to Clear
  15. 15. The Solution Invoices Scanned at Centres Automated Invoice Data Capture Electronic Invoice Approval BACS Payments Automated Delivery of Remittances
  16. 16. Solution Benefits £100,000 Annual Savings! Now Meeting Agreed Payment Terms Number of Chasing Calls & Letters Reduced 90% Less Manual Data Entry Reduced Stationery Costs & Bank Charges Freeing Up Time for Centre Managers Positive Environmental Impact
  17. 17. Why Version One? Known From Previous Company Good Reputation Tight Integration with Sage Available via Datel - Turnkey Understood our Processes
  18. 18. The Future Complete Roll Out to all 17 Centres Business Intelligence Integration Use The Technology to Automate AR
  19. 19. Summary & Questions Business issues Purchase Invoice Processing Payments and Output Savings and Gains Reduce paper processes Reduce manual effort Reduce storage requirements Support our Green Credentials
  20. 20. Further Details Visit Version One on stand AF307 for: White papers Case studies Product details www.versionone.co.uk
  21. 21. Field Studies Council Any questions?

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