Washington Online Testing District and School Management ...

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  • SACM, page 1, Customer Service info – make note of phone number and email
  • After this screen demo of student testing engine
  • After this slide demo all pieces of Management Tools: Login Passwords Student Editor (add/edit info) Test Session Tickets Monitor Status (audit spreadsheet) Reactivations
  • Washington Online Testing District and School Management ...

    1. 1. Washington Online Testi ng District and School Management Tools Training April 1 and April 6 2010 Link to Webinar Recording with Audio
    2. 2. Webinar Protocol <ul><li>All participants’ microphones are automatically muted to eliminate background noise. </li></ul><ul><li>All participants are asked to hold their questions until the Questions box on the GotoWebinar toolbar is opened. This will be done after each section of the training is completed. </li></ul><ul><li>All questions that are not addressed during those times will be answered at the end of the presentation. </li></ul>
    3. 3. Webinar Protocol <ul><li>Polling Tool </li></ul><ul><ul><li>Participants will be “polled” at times during the presentation about what is being presented in order to determine what topics may need to be covered in more detail. </li></ul></ul><ul><ul><li>Response totals are the only information that can be gathered from your responses. Please be ready to provide your feedback when asked. </li></ul></ul>
    4. 4. Introductions <ul><li>Washington Office of Superintendent of Public Instruction (OSPI) </li></ul><ul><li>Data Recognition Corporation (DRC) </li></ul><ul><li>Computerized Assessments and Learning (CAL) </li></ul>
    5. 5. April Training <ul><ul><li>Poll Questions: </li></ul></ul><ul><ul><ul><li>1. I have reviewed the Demo available on www.WAtesting.com/online . </li></ul></ul></ul><ul><ul><ul><ul><li>a. Yes </li></ul></ul></ul></ul><ul><ul><ul><ul><li>b. No </li></ul></ul></ul></ul><ul><li>2. I have gone through the following Tutorial(s) </li></ul><ul><li>            a. Reading </li></ul><ul><li>            b.  Math </li></ul><ul><li>            c.  Both </li></ul><ul><li>            d.  None yet </li></ul><ul><ul><ul><li>3. I have a print copy of the Supplemental Assessment Coordinator Manual (SACM) and highlighter or marker with me. </li></ul></ul></ul><ul><ul><ul><ul><li>a. Yes </li></ul></ul></ul></ul><ul><ul><ul><ul><li>b. No </li></ul></ul></ul></ul>
    6. 6. Agenda <ul><li>Webinar Availability </li></ul><ul><li>Overview </li></ul><ul><li>Roles and Responsibilities – District Assessment Coordinators </li></ul><ul><li>Roles and Responsibilities – School Assessment Coordinators </li></ul><ul><li>Before Testing – Demos </li></ul><ul><li>Before Testing - Tutorials </li></ul><ul><li>Management Tools </li></ul><ul><li>Management Tools – Data Tools </li></ul><ul><li>Management Tools – Test Session Tickets </li></ul><ul><li>Management Tools – Monitoring Testing </li></ul><ul><li>Management Tools – LCS Monitor Tool </li></ul><ul><li>Test Security </li></ul><ul><li>Key Dates </li></ul><ul><li>Questions </li></ul>
    7. 7. Webinar Availability <ul><li>This training is being recorded and will be available on the Washington Online Testing website, www.WAtesting.com/online , under the Documentation link. </li></ul><ul><li>The training will also be posted on the OSPI site: http://www.k12.wa.us/assessment/ </li></ul><ul><li>TestAdministration/default.aspx . </li></ul>
    8. 8. Overview <ul><li>MSP Online Administration </li></ul><ul><ul><li>Demos and Tutorials are currently available </li></ul></ul><ul><ul><li>April 12 th – Management Tools available </li></ul></ul><ul><ul><li>April 26 th – Test Session Tickets Available </li></ul></ul><ul><ul><li>May 3 rd – June 4 th , 2010 </li></ul></ul><ul><ul><ul><li>Reading and/or Mathematics at grades 6, 7, and/or 8 </li></ul></ul></ul><ul><ul><li>(see SACM page 1) </li></ul></ul>
    9. 9. Roles and Responsibilities - District Assessment Coordinators <ul><li>Work with the Technology Coordinator to ensure that online testing access is provided to all schools testing online within the district </li></ul><ul><li>Provide usernames and passwords to appropriate School Assessment Coordinators </li></ul><ul><li>Manage student data within Student Editor </li></ul><ul><li>Develop and implement a district plan to ensure that the security of student Test Session Tickets are not compromised before, during or after testing </li></ul><ul><li>(see SACM page 2) </li></ul>
    10. 10. Roles and Responsibilities - School Assessment Coordinators <ul><li>Work with the Technology Coordinator to ensure that online testing access is provided to all of the appropriate computers within the school </li></ul><ul><ul><ul><li>SACM page 3: Add note “Each student computer should be used for taking a Tutorial to test the school network prior to operational testing.” </li></ul></ul></ul><ul><li>Provide training to all Test Proctors who will be involved in the online administration </li></ul><ul><li>Maintain test security; follow appropriate procedures for printing and distributing Test Session Tickets </li></ul><ul><li>Provide usernames and passwords to appropriate Test Proctors </li></ul><ul><li>Manage student data within Student Editor </li></ul><ul><li>(See SACM page 3) </li></ul>
    11. 11. Before Testing - Demos <ul><li>Demos </li></ul><ul><ul><li>Demos must be reviewed at least once by Test Proctors who supervise any of the online administrations. </li></ul></ul><ul><ul><li>Students who will be testing online must be provided at least one opportunity to review the Demo for the particular subject and grade the student will be testing online. </li></ul></ul><ul><ul><li>HINTS: </li></ul></ul><ul><ul><ul><li>Set up a computer in the library for students to access Demos </li></ul></ul></ul><ul><ul><ul><li>Use SmartBoard with internet connection to view Demos in classroom (Teacher-led review) </li></ul></ul></ul><ul><li>(See SACM page 9) </li></ul>
    12. 12. Before Testing - Demos <ul><li>Demos continued </li></ul><ul><ul><li>3 ways to access the Demos </li></ul></ul><ul><ul><ul><li>From www.WAtesting.com/online </li></ul></ul></ul><ul><ul><ul><li>From the WA Online Demo icon on the desktop </li></ul></ul></ul><ul><ul><ul><li>From the testing software </li></ul></ul></ul><ul><ul><ul><ul><li>Please note that at times the link on the testing software to the Demo may not connect. Having a browser already open can help with that issue, but if schools have any problems accessing the Demo, they should use the first two options above. </li></ul></ul></ul></ul>
    13. 13. Before Testing - Tutorials <ul><li>Tutorials </li></ul><ul><ul><li>Tutorials must be reviewed at least once by Test Proctors who supervise any of the online administrations. </li></ul></ul><ul><ul><li>Students who will be testing online must be provided at least one opportunity to review the Tutorial for the particular subject and grade the student will be testing online. </li></ul></ul><ul><ul><li>HINTS: </li></ul></ul><ul><ul><ul><li>Set up a computer in the library for students to access Tutorial </li></ul></ul></ul><ul><ul><ul><li>Use SmartBoard with internet connection to view Tutorials in classroom (Teacher-led review of available tools) </li></ul></ul></ul><ul><li>(See SACM page 10) </li></ul>
    14. 14. Before Testing - Tutorials <ul><li>New Updates to Reading Tutorial </li></ul><ul><ul><li>Directions button </li></ul></ul><ul><ul><li>Click to Enlarge </li></ul></ul><ul><ul><li>Updated Help Tool </li></ul></ul><ul><li>Important Math Tutorial functionality </li></ul><ul><ul><li>Directions button </li></ul></ul><ul><ul><li>Math Formulas and Glossary </li></ul></ul><ul><ul><li>Math Symbols – need to be in response box </li></ul></ul><ul><ul><li>Math Calculator – please note that students should use a calculator they are familiar with during testing. </li></ul></ul><ul><ul><li>Display contrast / projector / monitor / screen resolution settings </li></ul></ul>
    15. 15. Questions? <ul><li>The Questions Toolbar is now open for participants to submit questions on </li></ul><ul><ul><li>DAC/SAC duties and responsibilities </li></ul></ul><ul><ul><li>Installation issues </li></ul></ul><ul><ul><li>Demos and Tutorials </li></ul></ul><ul><li>Poll Question - </li></ul><ul><li>4. What percent of your students who will be taking the operational test online have already taken a Tutorial? </li></ul><ul><ul><li>a. 100% of students </li></ul></ul><ul><ul><li>b. 75-99% of students </li></ul></ul><ul><ul><li>c. 50-74% of students </li></ul></ul><ul><ul><li>d. Less than 50% of students </li></ul></ul>
    16. 16. Management Tools <ul><li>Management Tools </li></ul><ul><ul><li>April 12 th – OSPI will distribute District Usernames/Passwords </li></ul></ul><ul><ul><li>www.WAtesting.com/online </li></ul></ul><ul><ul><ul><li>Click on Management Tools </li></ul></ul></ul><ul><ul><li>Management Tools Access </li></ul></ul><ul><ul><ul><li>SACM page 11 - chart shows access levels for Management Tools </li></ul></ul></ul><ul><ul><ul><li>Usernames and Passwords / Administrative Tools </li></ul></ul></ul><ul><ul><ul><ul><li>School Passwords </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Test Administrator/Proctor Passwords </li></ul></ul></ul></ul><ul><li>(See SACM pages 11 -14) </li></ul>
    17. 17. Management Tools – Data Tools
    18. 18. Management Tools – Test Session Tickets <ul><ul><li>Test Session Tickets </li></ul></ul><ul><ul><ul><li>Testing Main Page </li></ul></ul></ul><ul><ul><ul><li>Spring 2010 MSP Online Test </li></ul></ul></ul><ul><ul><ul><li>Print Tickets </li></ul></ul></ul><ul><ul><ul><ul><li>PDF format </li></ul></ul></ul></ul><ul><ul><ul><ul><li>XLS format – could be used to sort students in a different order, add a column to sort on different criteria, print on label stock, etc. </li></ul></ul></ul></ul><ul><ul><ul><ul><li>Specific students </li></ul></ul></ul></ul><ul><ul><ul><li>Test Session Tickets become active upon login / inactive when exiting the test by clicking “End Assessment” </li></ul></ul></ul><ul><ul><ul><li>Re-login up to 90 minutes from starting test </li></ul></ul></ul><ul><ul><ul><li>(See SACM pages 15 – 16) </li></ul></ul></ul>
    19. 19. Questions? <ul><li>The Questions Toolbar is now open for participants to submit questions concerning: </li></ul><ul><ul><li>Usernames and passwords </li></ul></ul><ul><ul><li>Adding or editing a student </li></ul></ul><ul><ul><li>Printing Test Session Tickets </li></ul></ul><ul><li>Poll Question </li></ul><ul><li>5. When do you plan to START online testing? </li></ul><ul><ul><li>a. Week of May 3 </li></ul></ul><ul><ul><li>b. Week of May 10 </li></ul></ul><ul><ul><li>c. Week of May 17 </li></ul></ul><ul><ul><li>d. After week of May 17 </li></ul></ul>
    20. 20. Management Tools – Monitoring Testing <ul><ul><li>Monitor Status </li></ul></ul><ul><ul><ul><li>Reactivating student tests </li></ul></ul></ul><ul><ul><li>Student Status Spreadsheet </li></ul></ul>
    21. 21. Management Tools – Monitoring Testing <ul><ul><li>Audit Spreadsheet </li></ul></ul><ul><ul><ul><li>Only available to District and School Assessment Coordinators </li></ul></ul></ul><ul><ul><ul><li>Can be sorted and provided to Test Proctors </li></ul></ul></ul><ul><ul><ul><li>(See SACM page 18) </li></ul></ul></ul>
    22. 22. Management Tools - LCS <ul><ul><li>LCS Monitoring Tool (for those schools using an LCS only) </li></ul></ul><ul><ul><ul><li>More information about LCS and the Monitoring Tool is located on www.WAtesting.com/online . </li></ul></ul></ul><ul><ul><ul><li>Contact Customer Support if the Monitoring Tool is not at 0 for “Test parts finished and saved” and/or “Test parts finished and pending” on the morning after testing. </li></ul></ul></ul><ul><li>(See SACM page 18) </li></ul>
    23. 23. Questions? <ul><li>The Questions Toolbar is now open for participants to submit questions on </li></ul><ul><ul><li>Monitor status and reactivations </li></ul></ul><ul><ul><li>Student Status and Audit Spreadsheets </li></ul></ul><ul><ul><li>LCS Monitor </li></ul></ul><ul><li>Poll Question </li></ul><ul><li>6. Does your school plan to use the Local Caching Software (LCS)? </li></ul><ul><li>a. Yes </li></ul><ul><li>b. No </li></ul><ul><li>c. Not decided yet </li></ul>
    24. 24. Test Security <ul><li>Testing Labs </li></ul><ul><ul><li>Configure labs to reduce possibility of cheating </li></ul></ul><ul><ul><ul><li>Manila folders around monitors </li></ul></ul></ul><ul><ul><ul><li>Test Session Tickets – Form ID </li></ul></ul></ul><ul><ul><ul><ul><li>Seat students based on Form ID, A1, A2, A3, etc </li></ul></ul></ul></ul><ul><ul><li>Pause Function/Inactivity </li></ul></ul><ul><ul><ul><li>Students will have to re-login if they are on Pause or show no activity for 15 minutes. </li></ul></ul></ul><ul><ul><ul><li>The original Test Session Ticket can be used if it is within the 90 minute window from the initial login. </li></ul></ul></ul><ul><li>(See SACM page 25) </li></ul>
    25. 25. Test Security <ul><li>Secure Materials </li></ul><ul><ul><li>All Test Session Tickets, Math Formula Sheets, Glossary of Non-Mathematical Terms, and yellow scratch paper must be collected and destroyed after testing is completed. </li></ul></ul><ul><li>Test Security Assurance Form </li></ul><ul><ul><li>Completed by all persons assisting with Online Testing. This would include but is not limited to the following: </li></ul></ul><ul><ul><ul><li>test proctors </li></ul></ul></ul><ul><ul><ul><li>office staff assisting with processing materials, etc. </li></ul></ul></ul><ul><ul><li>The completed form must be signed and submitted to the School/District Assessment Coordinator. </li></ul></ul>
    26. 26. Key Dates <ul><li>March 29 th </li></ul><ul><ul><li>Updated Student Test Engine released </li></ul></ul><ul><ul><ul><li>Includes Math Tutorials </li></ul></ul></ul><ul><ul><li>MSP SACM and DFA PDFs available </li></ul></ul><ul><ul><li>www.WAtesting.com/online </li></ul></ul><ul><li>April 12 th </li></ul><ul><ul><li>Management Tools released </li></ul></ul><ul><ul><ul><li>OSPI distributes district level usernames and passwords </li></ul></ul></ul><ul><li>April 26 th </li></ul><ul><ul><li>Student Test Session Tickets available </li></ul></ul><ul><li>May 3 rd – June 4 th </li></ul><ul><ul><li>Spring 2010 MSP Online Test window </li></ul></ul><ul><ul><li>(See SACM page 1) </li></ul></ul>
    27. 27. Contact Information <ul><ul><li>Support </li></ul></ul><ul><ul><li>Check www.WAtesting.com/online for updated information, Technical and General FAQs, etc. </li></ul></ul><ul><ul><li>OSPI Assessment Hotline Mailbox </li></ul></ul><ul><ul><ul><li>online.assessment@k12.wa.us </li></ul></ul></ul>
    28. 28. Questions <ul><li>Please type in your question in the on-screen Questions Box. </li></ul><ul><li>We will answer your questions as received. </li></ul><ul><li>www.WAtesting.com/online </li></ul><ul><ul><li>This presentation and a summary of the FAQ’s from this session will be posted in the Documentation link on the website. </li></ul></ul>

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