Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

KCB202 Week 2 Lecture: Collaboration, for Free (Christy Collis)


Published on

Christy Collis's guest lecture in KCB202 New Media Technologies at Queensland University of Technology.

Published in: Technology, Business
  • Be the first to comment

KCB202 Week 2 Lecture: Collaboration, for Free (Christy Collis)

  1. 1. Collaboration, for free KCB202, semester two 2008 Christy Collis
  2. 2. You will collaborate <ul><li>Uni collaborative projects </li></ul><ul><li>- Brisbane Media Map </li></ul><ul><li>Project-based work (movie, ad campaign, event) </li></ul><ul><li>Locally and internationally </li></ul><ul><li>Within organisations and between organisations </li></ul><ul><li>With one other person, with one hundred other people </li></ul>
  3. 3. The Brisbane Media Map <ul><li>The mission: update, redesign, refine, expand, develop the BMM every year, in 13 weeks </li></ul><ul><li>The project team: about 50 M&C students </li></ul><ul><li>Clients: 590 in 2007 </li></ul><ul><li>Number of internal teams: about 60 </li></ul><ul><li>Each student is in about 5 teams </li></ul><ul><li>Each student is the leader of 1 team </li></ul><ul><li>All work is student-driven: coordinator only sets the teams and some critical dates </li></ul>
  4. 4. collaboration tools <ul><li>For writing & editing </li></ul><ul><li>For organising </li></ul><ul><li>For planning </li></ul><ul><li>For researching </li></ul><ul><li>For keeping track </li></ul>
  5. 5. <ul><li>For writing and editing </li></ul>
  6. 6. How would / do you: <ul><li>Manage the team’s writing and editing of a single document? Of 20 documents? </li></ul>
  7. 7. <ul><li>Sample email: </li></ul><ul><li>“Hey guys, attached find the most recent version of our document, I made a few changes here and there. The file name is ‘DocumentMostRecentCCVersion15’. Make sure you use this document, not ‘DocumentMostRecentMFVersion15’.” </li></ul>
  8. 9. <ul><li>Video </li></ul>
  9. 10. create <ul><li>upload docs (word, excel, ppt), or create new docs </li></ul><ul><li>edit docs </li></ul><ul><li>use templates </li></ul>
  10. 11. share <ul><li>invite people to view/edit your docs </li></ul><ul><li>teams can all work at the same time on one doc. </li></ul><ul><li>saves revisions history </li></ul>
  11. 12. publish <ul><li>publish as web page </li></ul><ul><li>control who can see each doc </li></ul><ul><li>view </li></ul>
  12. 13. <ul><li>For organising </li></ul>
  13. 14. How would / do you: <ul><li>Organise the meeting schedule for a team of which you are the leader? </li></ul><ul><li>Manage your own meetings schedule when you are on 5 different teams? </li></ul>
  14. 15. <ul><li>Sample email: </li></ul><ul><li>“OK, guys we need to shift our Monday meeting because Kate has an exam. I’m free Monday 9 til 10, 12 til 3, and maybe from 4-5. Mark, Kate, Lee, how about you?” </li></ul>
  15. 18. google calendar <ul><li>Create multiple calendars </li></ul><ul><li>Subscribe to additional calendars </li></ul><ul><li>Sms reminders </li></ul><ul><li>Email reminders </li></ul><ul><li>Outlook synch </li></ul>
  16. 19. <ul><li>For editing </li></ul>
  17. 20. How would / do you: <ul><li>Collaboratively edit a document? </li></ul>
  18. 21. tracked changes
  19. 22. <ul><li>For keeping track </li></ul>
  20. 23. How would / do you: <ul><li>Keep track of what happens each time your team meets? </li></ul><ul><li>Make sure all of your team members are pulling their weight? </li></ul><ul><li>Catch up if you’ve missed a meeting? </li></ul><ul><li>Generate a project log? </li></ul>
  21. 24. <ul><li>Sample email: </li></ul><ul><li>“I missed the last meeting. Would you please email me to let me know what happened in the meeting? I have no idea what I’m supposed to be doing this week on this project. Did Kate finish editing her records?” </li></ul>
  22. 25. minutes of meetings <ul><li>Who will minute? </li></ul><ul><li>Where will minutes be stored (google docs)? </li></ul><ul><li>Use for: </li></ul><ul><li>Reviewing team progress </li></ul><ul><li>Managing workflow </li></ul><ul><li>Form of team contract </li></ul><ul><li>Beginning meetings </li></ul>
  23. 26. Brisbane Media Map 2007 Team Meeting Minutes Team Name: ____________________________ Time of This Meeting : Date of This Meeting : Place of This Meeting : Tick if Tasks Allocated at Last Meeting Have Been Completed X if Team Member Present at This Meeting Name of Team Member In the box below, write the key decisions established in this meeting:
  24. 27. Write in the Task Allocated to the Member to be Done by the Next Meeting Name of Team Member Time of Next Meeting : Date of Next Meeting : Place of Next Meeting :
  25. 28. <ul><li>For researching </li></ul>
  26. 29. How would / do you: <ul><li>Research one topic as a team? </li></ul><ul><li>Share your research with your team? </li></ul><ul><li>Avoid research duplication? </li></ul>
  27. 30. <ul><li>Sample email: </li></ul><ul><li>“Hey guys, let’s have a meeting to discuss all of the research we’ve been doing. I’ve found a bunch of good websites this week, hopefully all of you have as well. Maybe we could email each other the URLs for the good sites we’ve found” </li></ul>
  28. 31. <ul><li>Sharing bookmarks </li></ul><ul><li>Searching for others’ tagged bookmarks </li></ul><ul><li>Create a shared account OR share your bookmarks </li></ul><ul><li>link to your public bookmarks -- it's username </li></ul><ul><li>to show somebody only your bookmarks in a specific tag, give them a link to username / tag </li></ul><ul><li>create or join a network </li></ul>
  29. 32. <ul><li> </li></ul><ul><li>social bookmarking </li></ul>
  30. 33. <ul><li>For planning </li></ul>
  31. 34. How would / do you: <ul><li>Map out the timeline for a major group project? </li></ul><ul><li>Map out your team’s key dates and workflow key points in relation to the overall project? </li></ul><ul><li>Map out your own key dates and workflow key points in relation to the team’s tasks? </li></ul>
  32. 35. <ul><li>Sample discussion: </li></ul><ul><li>OK, so we’ve got to update the whole category of Print Media. John, you’re in charge of spell checking, Kate is doing research, Lee is doing the updates. </li></ul><ul><li>So should we all just get going now? </li></ul><ul><li>When do we have to finish this, and why? </li></ul>
  33. 36. gantt chart
  34. 37. collaboration tools <ul><li>For writing & editing </li></ul><ul><li>-Google docs, Word tracked changes </li></ul><ul><li>For organising </li></ul><ul><li>- Google calendar </li></ul><ul><li>For planning </li></ul><ul><li>- Gantt chart </li></ul><ul><li>For researching </li></ul><ul><li>- </li></ul><ul><li>For keeping track </li></ul><ul><li>- minutes </li></ul>