Time unit 2012 nov part 2

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Time unit 2012 nov part 2

  1. 1. Diploma Project Management Captain Cook College Sharon Boyle 13 December 2012
  2. 2.  Some progress Some feedback How to read a Gantt chartMorning Tea Assessment item More about the assessment items The new scenarioLunch Other assessment items
  3. 3.  Scope assessments due 14 December. Time assessments due 17 January If this is your last unit – see me Classes finish 14 December – yes this week! Cost & Quality units will be open Assessment items for these units finalised 17 January not before Draft assessment items posted Marking hopefully all completed by 18 Dec – otherwise I’m on leave. All other results See you 17 January, 2013
  4. 4.  Scope assessments ◦ Don’t bother with Assessment Item 4. – Performance checklist ◦ Put into Project Meeting first week back when we close Fred’s Shed Overview of Time Gantt charts – what progress here? Attempted & Discussed Activities 1, 2, 3
  5. 5.  Read the question – then again. ◦ Look for PMBOK clues ◦ Process ◦ Inputs, Tools & Techniques, Outputs IN THIS ORDER Scope – ◦ authorisation process ◦ Critically important & don’t leave home without it Time – ◦ Act 1. Qu 8 – perhaps not enough information but… ◦ Don’t cripple project from start ◦ Don’t use up contingencies during planning stage
  6. 6.  http://www.youtube.com/watch?v=pUNxGz3t xfU Microsoft Project 2007
  7. 7.  1. Check title & date box Is this the correct ◦ Project ◦ Title ◦ Date – Start & finish – sensible? ◦ Version 2. Check the timescale ◦ Does it make sense? ◦ Is it convenient/useful for your project? 3. If M/S Project is this the Gantt chart view?
  8. 8.  4. Where & what are the milestones? 5. Do you agree with the Tasks or activities 6. Do these activities lead logically to the milestones? 7. Where is the critical path? 8. Is everything connected? 9. Do any of the tasks sit out by themselves? ◦ If, so they don’t mean anything.
  9. 9.  10. If the tracking view ◦ Has this been baselined? Ie that is our starting point with planning ◦ What progress since beginning the project? 11. Variances ◦ These are the gaps between what we planned & what is happening. 12. Managing time or schedule ◦ Doing something in response to this variance
  10. 10.  How are your Gantt charts progressing? Please go through these 12 steps to consider your charts – then submit Then we can consider the next assessment item First step in Time management plan assessment item What progress? What other stumbling blocks?
  11. 11.  Pick up from yesterday’s Gantt chart work Consider the scenario The variancesMorning tea The Assessments ◦ Time Assessments No 1, No 2, No 3 & LMS 1,2,3, & W/O ◦ Cost – draft only ◦ Quality – draft onlyLunch Own self-directed study See you in the New Year & enjoy your holiday break
  12. 12.  Assessment Item 1. ◦ Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job. ◦ Incorporate this into a Time management Plan. Assessment Item 2. ◦ Analyse the scenario provided & insert into baselined gantt chart. ◦ Note variances Assessment Item 3. ◦ Provide progress report using this scenario LMS ◦ Activities1, 2, 3 ◦ Written & Oral
  13. 13.  Using the workbreakdown structure from the Scope unit prepare a Gantt chart for Fred’s Shed – Mr Jones job. Incorporate this into a Time management Plan. Time management plan
  14. 14.  Keep it brief and similar to the scope management plan It is only setting up how you are going to manage the project. Think about what you need to tell the project team & appropriate level of detail Your schedule should be reviewed at least weekly and this will feed into ◦ Progress reports ◦ weekly project meetings
  15. 15.  Analyse the scenario provided & insert into baselined gantt chart. Note variances
  16. 16.  Provide progress (or Status) report Use the same template as Integration Unit Just fill in the information you do have. If you don’t have it insert Not Applicable or N/A
  17. 17.  http://www.youtube.com/watch?v=Ej66TiINa Rc Frank Saludi

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