Comm unit 2

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  • Reached this point & circulated this page 2.30 pm Thursday 27 September
  • Comm unit 2

    1. 1. Diploma Project Management Captain Cook College Sharon Boyle
    2. 2. 1. Plan communications processes2. Manage project information3. Assess communications management outcomes
    3. 3.  Establish requirements & level of authority the PM has Who needs to know what through out project What we need to keep Establish & maintain project management information system (PMIS)
    4. 4.  PMIS Stakeholder analysis Data Vs Information Vs Knowledge Vs Wisdom Paper based system Databases Analysis Integrated system
    5. 5.  Data are raw facts Information is facts with context & perspective Knowledge is information with guidance for action. Wisdom is understanding which knowledge to use for what purpose.
    6. 6.  Complete the questions in LMS Prepare a communication management plan for a specific project- Fred’s shed or similar Stakeholder analysis
    7. 7.  Activity 1 & 2 Discuss results for Activity 1 & 2 Written & Oral sections Discussed outstanding assessments Discussed & began Communications Assessment Item due 19 October Complete outstanding assessments ?
    8. 8.  Read the question – ◦ nice answer but to wrong question! Managing Stakeholders expectations ◦ Let’s discuss Communication through project lifecycle ◦ Let’s discuss
    9. 9. ◦ Stakeholder analysis – find template UTS & others◦ PMIS – see slide 13 from last week◦ Appropriate strategies to  generate,  gather,  store,  retrieve project information –processes related to PMIS◦ Process to ensure  quality & accuracy of data  (think revisions & Quality Control)◦ Identify communication networks –  identify the communication networks for Fred’s shed◦ Project close out and storage procedures  How are we filing all this information?◦ Circulated 27 September
    10. 10. The questions to be asked of a PMIS Where does the information go? How do we find it again? Is it up to date? How will we know if it is up to date? Who has to know what? ◦ RACI ◦ Stakeholder analysis Who else has to know?
    11. 11. How to assess the communications outcomes - these should be structured into your comms management plan ◦ Who keeps it? ◦ Where is it kept? ◦ Was it useful? ◦ Can we improve things? ◦ What lessons can we learn from this project & the processes we applied? ◦ Who else needs to know about these lessons learnt?
    12. 12.  Powerpoint pres. ◦ Last week’s revision ◦ Last week’s progress ◦ Some feedback re LMS quizzesMorning Tea More about the Communication Plan Assessment item Complete assessment items Individual consultations re assessmentsLunch Complete assessment items – do what you haven’t yet finished

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