Establish requirements & level of authority the PM has Who needs to know what through out project What we need to keep Establish & maintain project management information system (PMIS)
PMIS Stakeholder analysis Data Vs Information Vs Knowledge Vs Wisdom Paper based system Databases Analysis Integrated system
Data are raw facts Information is facts with context & perspective Knowledge is information with guidance for action. Wisdom is understanding which knowledge to use for what purpose.
Complete the questions in LMS Prepare a communication management plan for a specific project- Fred’s shed or similar Stakeholder analysis
Activity 1 & 2 Discuss results for Activity 1 & 2 Written & Oral sections Discussed outstanding assessments Discussed & began Communications Assessment Item due 19 October Complete outstanding assessments ?
Read the question – ◦ nice answer but to wrong question! Managing Stakeholders expectations ◦ Let’s discuss Communication through project lifecycle ◦ Let’s discuss
◦ Stakeholder analysis – find template UTS & others◦ PMIS – see slide 13 from last week◦ Appropriate strategies to generate, gather, store, retrieve project information –processes related to PMIS◦ Process to ensure quality & accuracy of data (think revisions & Quality Control)◦ Identify communication networks – identify the communication networks for Fred’s shed◦ Project close out and storage procedures How are we filing all this information?◦ Circulated 27 September
The questions to be asked of a PMIS Where does the information go? How do we find it again? Is it up to date? How will we know if it is up to date? Who has to know what? ◦ RACI ◦ Stakeholder analysis Who else has to know?
How to assess the communications outcomes - these should be structured into your comms management plan ◦ Who keeps it? ◦ Where is it kept? ◦ Was it useful? ◦ Can we improve things? ◦ What lessons can we learn from this project & the processes we applied? ◦ Who else needs to know about these lessons learnt?
Powerpoint pres. ◦ Last week’s revision ◦ Last week’s progress ◦ Some feedback re LMS quizzesMorning Tea More about the Communication Plan Assessment item Complete assessment items Individual consultations re assessmentsLunch Complete assessment items – do what you haven’t yet finished