MPLP & AV

More Product, Less Process & Audiovisuals
Siobhan C. Hagan
Audiovisual Archivist
University of Baltimore>Langsd...
Audio. Video. Disco.
•  Wavelengths with varying frequencies
•  Wavelengths as signals
•  Analog: info is recorded as anal...
AV Processing Problems
•  Sparse information
•  Incorrect identification of formats
•  Poor housing and storage
•  Adding/...
Sparse Finding Aid
Sparse Finding Aid
MPLP
•  Box/Shelf ?
•  Absolute minimum: impossible?
•  Access vs. preservation

•  Reinventing wheel
•  Waste of time
Incorrect Identification
Incorrect Identification
Training to ID
•  Media Type
•  Format
•  Size
•  Speed
•  Generation

  Red flags!
•  Mold
•  Degradation
•  Etc.
Media Type
•  Film
•  Video
•  Audio
•  Optical
Format
•  Film
•  8mm
•  Super8mm
•  Regular 8mm

•  16mm
•  Full coat magnetic soundtrack

•  35mm
•  Full coat magnetic ...
Full coat mag
Format
•  Video
• 
• 
• 
• 
• 

2” Quadruplex open reel video
1” open reel video
1/2” open reel
3/4” Umatic (SP)
Betamax

...
2” Quad Open Reel Video

Photo: Robert Rex Jackson

Photo: videointerchange.com
1” Open Reel Video

Photo:
labguysworld.com

Photo: Wikipedia
½ inch Open Reel Video

Photo: Indiana University - Bloomington

Photo: Sony.net
¾ inch U-Matic (SP)

Photo: Preservingvideo.blogspot.com

Photo: Ebay
Betamax

Photo: Simplydv.biz

Photo: Ibenimagaes.com
VHS

Photo: Photos-public-domain.com

Photo: Themovethemove.wordpress.com
Betacam (SP)

Photo: Datastores.co.uk

Photo: verrents.com
Video8

Photo: Wikipedia

Photo: Ebay
Format
•  Video (cont’d)
• 
• 
• 
• 
• 

Hi8
Digital8
Digital Betacam (Digibeta)
MiniDV
DVCAM

•  DVCPRO
•  HDCAM (SR)
•  ...
Hi8

Photo: Amazon.com

Photo: Ebay
Digital8

Photo: Cameratim.com
Digital Betacam (Digibeta)

Photo: Professionalmedia.hu

Photo: Highwayhv.com
MiniDV

Photo: dvdyourmemories.com

Photo: Bladeforums.com
DVCAM

Photo: Professioalmedia.hu

Photo: Alan Gordon
DVCPRO

Photo: Geniusdv.com

Photo: Creativeplanetnetwork.com
HDCAM (SR)

Photo: Creativeplanetnetwork.com
Photo: Professionalmedia.hu
Format
•  Audio
•  Open reel tape: width ranging from ¼ inch to 2 inches
•  Typically ¼ inch

• 
• 
• 
• 
• 
• 
• 
• 

8-T...
¼ - 2 inch open reel audio tape

Photo: ja.wikipedia.org

Photo: Audiokarma.org
8-Track

Photo: fieldwoodhs.ednet.ns.ca
Photo: Fineartamerica.com
Compact cassette

Photo: collectiondiscovery.blogspot.com

Photo: blog.phonographic.com
Microcassette

Photo: Wikipedia
DAT (Digital Audio Tape)
Record Disc
Wire
Dictabelt
Format
•  Optical
• 
• 
• 
• 
• 

LaserDisc
MiniDisc
CD
DVD
Blu-ray
Laserdisc
Minidisc
Compact Disc (CD)
DVD
Blu-Ray
Red flags
•  Film
•  Mold
•  Vinegary smell
•  “Nitrate”
Mold

Photo: AZ Digital Transfers
Vinegar syndrome
Nitrate

Photo: George Eastman House
Red flags
•  Video
•  Mold

Photo: Video Recovery & Restoration
Red flags
•  Audio
•  Mold

Photo: Chace Audio
Red flags
•  Audio
•  Vinegary smell

Photo: Rascher Archive Blog
Red flags
•  Optical
•  Separation of the layers, warping, and cracking

Photo: Pvenda Photography
Proper Storage Orientation
•  Film
•  Flat

•  Video
•  Vertical

•  Audio
•  Also vertical

•  Optical
•  Oh, also vertic...
Proper storage
•  Archival Boxes, Paper and Plastics

Photo: Tuscan Corp.
Poor Housing

✗
Poor Storage

✗
Preservation Re-housing

✔
Preservation Re-housing…

✔
…and Storage?
MPLP Influenced
•  DecisionsPolicy
•  Collection-ish Level
•  Item-ish Level

•  UCLA Library
•  Special Collections: Box...
Levels of Processing
•  Special Collections: Box-ish Level (recommended
minimum)
•  Numbers of formats
•  Date range of co...
Minimum Finding Aid
•  Container List
•  Media Type
•  Format
•  # of items
(guesstimate,
rounding up); date
range

•  Box...
Level-Up: Item-ish
•  Max size/length
•  Speed

• 

Box 212
•  Film
•  16mm
•  Masters
•  5 reels; 1962; 400 feet;
18fps; ...
Max Size/Length
Max Size/Length
Max Size/Length
Duplicate vs. Original
What to do with this information?
•  Intellectual control
•  Patron-requested reformatting

•  Preservation priorities (ne...
Summary
 Minimal Box-ish Level
•  Numbers of formats
•  Date range of content
•  Proper storage orientation
•  Vertical v...
Summary (cont’d)
 Access and Preservation Priorities
 Patron requests
 Grant proposals
 Internal funds prioritized
Thank you!
Siobhan C. Hagan
shagan@ubalt.edu
@AV_DiscoTech
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MPLP & AV

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This is the PPT of my presentation for the Arizona Archives Summit held at the Arizona Historical Society on January 31, 2014. I introduced the audience to identifying various audiovisual formats, degradation red flags, and minimal required metadata to create preservation priorities and to efficiently and effectively process archival collections with audiovisual materials.

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MPLP & AV

  1. 1. MPLP & AV More Product, Less Process & Audiovisuals Siobhan C. Hagan Audiovisual Archivist University of Baltimore>Langsdale Library>Special Collections
  2. 2. Audio. Video. Disco. •  Wavelengths with varying frequencies •  Wavelengths as signals •  Analog: info is recorded as analogous to the original •  Digital: info is recorded as 1’s and 0’s •  Record onto lots of different types of physical media
  3. 3. AV Processing Problems •  Sparse information •  Incorrect identification of formats •  Poor housing and storage •  Adding/subtracting boxes •  Inefficiently enhancing finding aids
  4. 4. Sparse Finding Aid
  5. 5. Sparse Finding Aid
  6. 6. MPLP •  Box/Shelf ? •  Absolute minimum: impossible? •  Access vs. preservation •  Reinventing wheel •  Waste of time
  7. 7. Incorrect Identification
  8. 8. Incorrect Identification
  9. 9. Training to ID •  Media Type •  Format •  Size •  Speed •  Generation   Red flags! •  Mold •  Degradation •  Etc.
  10. 10. Media Type •  Film •  Video •  Audio •  Optical
  11. 11. Format •  Film •  8mm •  Super8mm •  Regular 8mm •  16mm •  Full coat magnetic soundtrack •  35mm •  Full coat magnetic soundtrack •  70mm
  12. 12. Full coat mag
  13. 13. Format •  Video •  •  •  •  •  2” Quadruplex open reel video 1” open reel video 1/2” open reel 3/4” Umatic (SP) Betamax •  VHS •  Betacam (SP) •  Video8
  14. 14. 2” Quad Open Reel Video Photo: Robert Rex Jackson Photo: videointerchange.com
  15. 15. 1” Open Reel Video Photo: labguysworld.com Photo: Wikipedia
  16. 16. ½ inch Open Reel Video Photo: Indiana University - Bloomington Photo: Sony.net
  17. 17. ¾ inch U-Matic (SP) Photo: Preservingvideo.blogspot.com Photo: Ebay
  18. 18. Betamax Photo: Simplydv.biz Photo: Ibenimagaes.com
  19. 19. VHS Photo: Photos-public-domain.com Photo: Themovethemove.wordpress.com
  20. 20. Betacam (SP) Photo: Datastores.co.uk Photo: verrents.com
  21. 21. Video8 Photo: Wikipedia Photo: Ebay
  22. 22. Format •  Video (cont’d) •  •  •  •  •  Hi8 Digital8 Digital Betacam (Digibeta) MiniDV DVCAM •  DVCPRO •  HDCAM (SR) •  Etc.
  23. 23. Hi8 Photo: Amazon.com Photo: Ebay
  24. 24. Digital8 Photo: Cameratim.com
  25. 25. Digital Betacam (Digibeta) Photo: Professionalmedia.hu Photo: Highwayhv.com
  26. 26. MiniDV Photo: dvdyourmemories.com Photo: Bladeforums.com
  27. 27. DVCAM Photo: Professioalmedia.hu Photo: Alan Gordon
  28. 28. DVCPRO Photo: Geniusdv.com Photo: Creativeplanetnetwork.com
  29. 29. HDCAM (SR) Photo: Creativeplanetnetwork.com Photo: Professionalmedia.hu
  30. 30. Format •  Audio •  Open reel tape: width ranging from ¼ inch to 2 inches •  Typically ¼ inch •  •  •  •  •  •  •  •  8-Track Compact Cassette Microcassette DAT Record disc Wire Dictabelt Etc.
  31. 31. ¼ - 2 inch open reel audio tape Photo: ja.wikipedia.org Photo: Audiokarma.org
  32. 32. 8-Track Photo: fieldwoodhs.ednet.ns.ca Photo: Fineartamerica.com
  33. 33. Compact cassette Photo: collectiondiscovery.blogspot.com Photo: blog.phonographic.com
  34. 34. Microcassette Photo: Wikipedia
  35. 35. DAT (Digital Audio Tape)
  36. 36. Record Disc
  37. 37. Wire
  38. 38. Dictabelt
  39. 39. Format •  Optical •  •  •  •  •  LaserDisc MiniDisc CD DVD Blu-ray
  40. 40. Laserdisc
  41. 41. Minidisc
  42. 42. Compact Disc (CD)
  43. 43. DVD
  44. 44. Blu-Ray
  45. 45. Red flags •  Film •  Mold •  Vinegary smell •  “Nitrate”
  46. 46. Mold Photo: AZ Digital Transfers
  47. 47. Vinegar syndrome
  48. 48. Nitrate Photo: George Eastman House
  49. 49. Red flags •  Video •  Mold Photo: Video Recovery & Restoration
  50. 50. Red flags •  Audio •  Mold Photo: Chace Audio
  51. 51. Red flags •  Audio •  Vinegary smell Photo: Rascher Archive Blog
  52. 52. Red flags •  Optical •  Separation of the layers, warping, and cracking Photo: Pvenda Photography
  53. 53. Proper Storage Orientation •  Film •  Flat •  Video •  Vertical •  Audio •  Also vertical •  Optical •  Oh, also vertical
  54. 54. Proper storage •  Archival Boxes, Paper and Plastics Photo: Tuscan Corp.
  55. 55. Poor Housing ✗
  56. 56. Poor Storage ✗
  57. 57. Preservation Re-housing ✔
  58. 58. Preservation Re-housing… ✔
  59. 59. …and Storage?
  60. 60. MPLP Influenced •  DecisionsPolicy •  Collection-ish Level •  Item-ish Level •  UCLA Library •  Special Collections: Box-ish Level •  Preservation: Item Level (more training needed)
  61. 61. Levels of Processing •  Special Collections: Box-ish Level (recommended minimum) •  Numbers of formats •  Date range of content •  Proper storage orientation •  Red flags! •  Preservation Processing: Item Level •  TMI
  62. 62. Minimum Finding Aid •  Container List •  Media Type •  Format •  # of items (guesstimate, rounding up); date range •  Box 212 •  Film •  16mm •  5 reels; 1962 •  9 reels; 1967-1969 •  Video •  Hi8 •  14 cassettes; 1985-1987 •  2 cassettes; 1988; mold detected.
  63. 63. Level-Up: Item-ish •  Max size/length •  Speed •  Box 212 •  Film •  16mm •  Masters •  5 reels; 1962; 400 feet; 18fps; Football film •  9 reels; 1967-1969; 800 feet; home movies •  Duplicate vs. original •  Content key words •  Video •  Home movies •  Hi8; •  10 cassettes; 1985-1987; 120 minutes; Originals •  4 cassettes; 1985; 120 minutes; duplicates •  2 cassettes; 1988; mold detected.
  64. 64. Max Size/Length
  65. 65. Max Size/Length
  66. 66. Max Size/Length
  67. 67. Duplicate vs. Original
  68. 68. What to do with this information? •  Intellectual control •  Patron-requested reformatting •  Preservation priorities (need pro input) •  Umatics before Kodachrome •  DATs before record discs •  Quotes for grants/funds •  5 boxes of Umatic Masters from 1980s •  Round up!
  69. 69. Summary  Minimal Box-ish Level •  Numbers of formats •  Date range of content •  Proper storage orientation •  Vertical vs. Flat •  Plastic bags, rubber bands, etc. •  Red flags!  Bonus item-ish •  Max size/length •  Speed •  Duplicate vs. Original •  Content key words
  70. 70. Summary (cont’d)  Access and Preservation Priorities  Patron requests  Grant proposals  Internal funds prioritized
  71. 71. Thank you! Siobhan C. Hagan shagan@ubalt.edu @AV_DiscoTech

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