How ICT Can Help <ul><li>Disability Group Learning Support </li></ul>
Did you know...? <ul><li>87% of items that are filed into a filing cabinet are never looked at again. {Stanford University...
Did you know...? <ul><li>The world is producing nearly two exabytes of new and unique information every year – an exabyte ...
Did you know...? <ul><li>More new information has been produced in the last 30 years than in the 5,000 years before that. ...
Did you know...? <ul><li>A new blog is created every second.  {Technorati}  </li></ul>
Did you know...? <ul><li>10% of salary costs are wasted as employees search for information to complete tasks.  {Computerw...
How do you organise yourself? <ul><li>How do you organise your...? </li></ul><ul><ul><li>email </li></ul></ul><ul><ul><li>...
Reduce information overload <ul><li>Having no system leads to information overload. You may </li></ul><ul><ul><li>waste ti...
The 5 Ds <ul><li>Discard </li></ul><ul><li>Deal with it (make a DIN! Do It Now!) </li></ul><ul><li>Determine future action...
Desktop Search Engines <ul><li>Much as you use a search engine (e.g. Google) to search the web, you can also search your d...
Using Folders <ul><li>Use a logical system for your files </li></ul><ul><li>Example: 2008/Courses/Psychology/PS101/Assignm...
Using Email <ul><li>Create sub-folders to organise your messages </li></ul><ul><li>Apply the 5 D’s often </li></ul><ul><li...
So, why bother organising your files? <ul><li>The keyword you use might not be in the document </li></ul><ul><li>You may n...
Social Bookmarks <ul><li>Online way to save sites, articles, video etc  </li></ul><ul><li>Can be accessed anytime you are ...
Online Calendars <ul><li>Google Calendar </li></ul><ul><li>SMS notifications of events </li></ul><ul><li>http://www.youtub...
Electronic Journals <ul><li>library.nuim.ie </li></ul><ul><li>Electronic resources (Databases & catalogues e.g. JSTOR) </l...
Disability Support Area <ul><li>Tips on managing files </li></ul><ul><li>Backing up your data </li></ul><ul><li>Printing  ...
PowerPoint <ul><li>Open file in PowerPoint </li></ul><ul><li>Reduce pages needed </li></ul><ul><li>4/6/9 slides to a page ...
Do you  need  to print? <ul><li>Read cleverly! </li></ul><ul><li>Preview, scan, reduce </li></ul><ul><li>Print all vs prin...
What we’ve covered <ul><li>Danger of information overload </li></ul><ul><li>Use ICT to manage our documents and time </li>...
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How ICT can help

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Using ICT to manage your documents and time

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How ICT can help

  1. 1. How ICT Can Help <ul><li>Disability Group Learning Support </li></ul>
  2. 2. Did you know...? <ul><li>87% of items that are filed into a filing cabinet are never looked at again. {Stanford University} </li></ul>
  3. 3. Did you know...? <ul><li>The world is producing nearly two exabytes of new and unique information every year – an exabyte is a new term that had to be coined for a billion gigabytes. All the words ever spoken by human beings comes to five exabytes. {University of California, Berkeley} </li></ul>
  4. 4. Did you know...? <ul><li>More new information has been produced in the last 30 years than in the 5,000 years before that. { Information Skills for an Information Society – Carol Kuhlthau (1987) Eric Clearinghouse for Information, ISBN 0937597147} </li></ul>
  5. 5. Did you know...? <ul><li>A new blog is created every second. {Technorati} </li></ul>
  6. 6. Did you know...? <ul><li>10% of salary costs are wasted as employees search for information to complete tasks. {Computerworld} </li></ul>
  7. 7. How do you organise yourself? <ul><li>How do you organise your...? </li></ul><ul><ul><li>email </li></ul></ul><ul><ul><li>internet bookmarks </li></ul></ul><ul><ul><li>computer files </li></ul></ul><ul><ul><li>paperwork (bills, licences, guarantees, receipts) </li></ul></ul><ul><ul><li>books, CDs, DVDs, games </li></ul></ul>
  8. 8. Reduce information overload <ul><li>Having no system leads to information overload. You may </li></ul><ul><ul><li>waste time </li></ul></ul><ul><ul><li>lose important information </li></ul></ul><ul><ul><li>end up with piles of physical and virtual files </li></ul></ul>
  9. 9. The 5 Ds <ul><li>Discard </li></ul><ul><li>Deal with it (make a DIN! Do It Now!) </li></ul><ul><li>Determine future action </li></ul><ul><li>Direct/Distribute it </li></ul><ul><li>Deposit it (file it) </li></ul>Adapted from Caunt 1999
  10. 10. Desktop Search Engines <ul><li>Much as you use a search engine (e.g. Google) to search the web, you can also search your desktop </li></ul><ul><li>These use keywords to find your documents </li></ul><ul><li>More powerful than search command in Windows </li></ul>
  11. 11. Using Folders <ul><li>Use a logical system for your files </li></ul><ul><li>Example: 2008/Courses/Psychology/PS101/Assignment 3/ </li></ul><ul><li>The X Drive (access your files on any computer on campus) </li></ul><ul><li>Memory sticks (use for transfer, not storage) </li></ul>
  12. 12. Using Email <ul><li>Create sub-folders to organise your messages </li></ul><ul><li>Apply the 5 D’s often </li></ul><ul><li>Way of transferring/backing up very important files </li></ul><ul><li>Create contact list </li></ul>
  13. 13. So, why bother organising your files? <ul><li>The keyword you use might not be in the document </li></ul><ul><li>You may not know exactly what you are looking for </li></ul><ul><li>Searches take time </li></ul><ul><li>A good filing system complements these search tools. </li></ul>
  14. 14. Social Bookmarks <ul><li>Online way to save sites, articles, video etc </li></ul><ul><li>Can be accessed anytime you are online </li></ul><ul><li>Can be tagged to help you find items </li></ul><ul><li>Can search other peoples tags/links </li></ul><ul><li>Example: del.icio.us </li></ul><ul><li>http://delicious.com/NUIMAccess </li></ul>
  15. 15. Online Calendars <ul><li>Google Calendar </li></ul><ul><li>SMS notifications of events </li></ul><ul><li>http://www.youtube.com/watch?v=womZ2771wpQ </li></ul>
  16. 16. Electronic Journals <ul><li>library.nuim.ie </li></ul><ul><li>Electronic resources (Databases & catalogues e.g. JSTOR) </li></ul><ul><li>Save as PDF for more control over printing, searching and storing </li></ul>
  17. 17. Disability Support Area <ul><li>Tips on managing files </li></ul><ul><li>Backing up your data </li></ul><ul><li>Printing </li></ul>
  18. 18. PowerPoint <ul><li>Open file in PowerPoint </li></ul><ul><li>Reduce pages needed </li></ul><ul><li>4/6/9 slides to a page </li></ul><ul><li>http://moodle.nuim.ie/file.php/1/Students_Print_Tips.pdf </li></ul>
  19. 19. Do you need to print? <ul><li>Read cleverly! </li></ul><ul><li>Preview, scan, reduce </li></ul><ul><li>Print all vs print some </li></ul><ul><li>Convert to audio with TextHelp? </li></ul>
  20. 20. What we’ve covered <ul><li>Danger of information overload </li></ul><ul><li>Use ICT to manage our documents and time </li></ul><ul><li>Desktop search, social bookmarks, electronic journals, online calendars </li></ul><ul><li>Be a savvy reader & print less </li></ul>

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