Once meeting goals/objectives have beendecided … Time to line-up the destination! http://www.flickr.com/photos/khianti/
Choosing a Destination If you’re using online event registration software, you shouldhave a budget estimator tool to help you. If you’re managing events by hand (may take longer), compare destination expenses.
Where are a majority of your attendees coming from? Are you paying for travel? Is this event mandatory?Did you create a pre-event survey? http://www.flickr.com/photos/travelstar/
Does your organizationhave a preferred vendorslist? If so, always checkthere first for pre-existingnegotiated rates. http://www.flickr.com/photos/73577218@N00/
Does your team have ameetings calendar?Great opportunity to check forother company events takingplace the same time as yourevent.Piggyback. Host your event atthe same location andnegotiate a discount.If you don’t have a calendar,make one! Huge opportunityfor savings.
Time Of YearWeather conditionsConvenienceBenchmark Ask other departments& industry experts abouttheir experiences.Example: May make sense tohave an event in Arizona in the http://www.flickr.com/photos/pixietart/summer because you’ll savedramatically.
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