6 Key Strategic Meetings Management Implementation Steps

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A strategic meetings management program (SMMP) is the strategic management of enterprise-wide meeting related processes, spend, volumes, standards and suppliers to achieve quantitative cost-savings, risk mitigation and superior service. SMMP can help your company reduce meeting costs, reduce contractual risks and improve service. The results of these efforts will improve your meetings and reduce their costs.

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6 Key Strategic Meetings Management Implementation Steps

  1. 1. Strategic Meetings Management Implementation Cookbook6 Key Ingredients http://www.flickr.com/photos/jhsum-commons/ https://www.signup4.com/category/blog/
  2. 2. 1. Define Goals http://www.flickr.com/photos/stockholmtransportmuseum_commons/
  3. 3. Decrease meeting spend Increase efficiency Drive sales Produce more prospectsPromote new product/service http://www.flickr.com/photos/library_of_congress/
  4. 4. 2. Create Implementation Taskforce OSU Special Collections & Archives
  5. 5. Define keystakeholders and whatinformation they need. Legal Procurement Travel Management http://www.flickr.com/photos/rachelbujalski/ Who else?
  6. 6. 3. Collect Meetings Data http://www.flickr.com/photos/nlscotland/
  7. 7. One of the most important steps!Pull data that allows for analyzing, comparing and contrasting. http://www.flickr.com/photos/usnationalarchives/
  8. 8. 4. Choose SMMP Technology Provider http://www.flickr.com/photos/nlireland/
  9. 9. State your objectives, needs and features you cannot live without then research, research, research. Remember, you have options! http://www.flickr.com/photos/llgc/ and OSU Archives and http://www.flickr.com/photos/nlireland/
  10. 10. 5. Develop Plan, Rollout & Timeline http://www.flickr.com/photos/nypl/
  11. 11. Build roadmap with action items &measurable goals. http://www.flickr.com/photos/uw_digital_images/
  12. 12. 6. Develop Internal Communication Plan http://www.flickr.com/photos/uw_digital_images/
  13. 13. Cater communications to each group.Determine appropriate channels. http://www.flickr.com/photos/statelibraryqueensland/
  14. 14. Main Dishes (or Key Takeaways) Continue to polish and perfect your program Clearly define roles and expectations Implement centralized contracting (if possible) Develop organizational reports to demonstrate ROI http://www.flickr.com/photos/reykjavikmuseumofphotography/
  15. 15. Want to learn more?Download the SMM Basics 101 whitepaperhttp://bit.ly/W6K0gDView the SMM Basics 101 webinarhttp://bit.ly/W6KinwCall or Email Us877.745.8526 or communications@signup4.com

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