Guidelines to<br />Wedding Photography Contract<br />
Researched & Compiled<br />by<br />Asther Lau<br />Of<br />For<br />Fellow Photographers<br />
WHY DO YOU NEED A CONTRACT?<br /><ul><li>To protect both parties
 To educate your clients</li></ul>because most clients are amateurs in the purchasing of photographic services<br /><ul><l...
WHAT ARE THE STANDARD DETAILS?<br /><ul><li>Your personal or corporate identity</li></ul>name, contact details, logo, etc....
WHAT ARE THE STANDARD DETAILS?<br /><ul><li>The Wedding</li></ul>date & time, location(s), type(s) of ceremony or session<...
WHO IS THE CLIENT?<br /><ul><li>Clarify who is (are) the paying client(s)</li></ul>bride?<br />groom?<br />a relative?<br ...
WHAT DOES YOUR FEE COVER?<br /><ul><li>Deliverables</li></ul>digital negatives (edited/non-edited/resolution)<br />prints<...
 Number of Personnel in Your Team</li></li></ul><li>WHAT DOES YOUR FEE COVER?<br /><ul><li>Methods of Payment</li></ul>cas...
Length of Time</li></li></ul><li>HOW TO RESERVE YOUR SERVICES?<br /><ul><li>Retainer Fee</li></ul>also known as “deposit” ...
WHAT IF THERE IS A CANCELLATION OR CHANGES?<br /><ul><li>By you or the Client?
 List down possible reasons for cancellation</li></ul>acts of God, fire, strike, etc.<br /><ul><li> List down your refund ...
EXCLUSIVITY<br /><ul><li>Ensure Client understands that you are the exclusive photographer for the wedding
Friends & relatives are permitted to photograph the wedding if only:</li></ul>they do not interfere with your duties<br />...
EXCLUSIVITY<br /><ul><li>If problem arises with any guest or attendees, Client to provide someone on-site to handle the si...
 Suggest a formal photography time if schedule allows
 You have the right to stop your duties
Client should not hold you liable</li></li></ul><li>COPYRIGHT & REPRODUCTION<br /><ul><li>YOU OWN ALL RIGHTS TO THE IMAGES...
MODEL RELEASES<br /><ul><li>Ensure Client gives permission for you to use photos with their faces for:</li></ul>advertisin...
ADDITIONALS & PENALTIES<br /><ul><li>Possible additional charges:</li></ul>transportation<br />accommodation<br />food & b...
LIMIT OF LIABILITY<br /><ul><li>In the event your fall ill, injured or have family emergencies
Situations that lead to lost of photos or inability to perform duties</li></ul>fire, theft, denial of admission to propert...
SHOOTING TIME<br /><ul><li>Emphasize punctuality by both parties
You should not be held liable for any photos not taken due to lateness by Client</li></li></ul><li>COMPLETION SCHEDULE<br ...
Printing
Peak seasons</li></li></ul><li>PROPER CONDUCT<br /><ul><li>Client is responsible for the conduct of their guests</li></ul>...
EVENT GUIDE(S)<br /><ul><li>To coordinate the people to be photographed</li></ul>family photos<br />group photos<br /><ul>...
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Asther Lau Wedding Photography Contract

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  • Fantastic wedding photography contract presentation! Great idea. Please check out my portrait pricing presentation and give me some feedback. Let me know what you think.

    Thanks, and have a great day!

    Curtis Copeland

    Wedding Photography Miami
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Asther Lau Wedding Photography Contract

  1. 1. Guidelines to<br />Wedding Photography Contract<br />
  2. 2. Researched & Compiled<br />by<br />Asther Lau<br />Of<br />For<br />Fellow Photographers<br />
  3. 3. WHY DO YOU NEED A CONTRACT?<br /><ul><li>To protect both parties
  4. 4. To educate your clients</li></ul>because most clients are amateurs in the purchasing of photographic services<br /><ul><li> To explain clearly of your professional business practices</li></ul>to eliminate questions that might arise later<br />
  5. 5. WHAT ARE THE STANDARD DETAILS?<br /><ul><li>Your personal or corporate identity</li></ul>name, contact details, logo, etc. (like a letterhead)<br /><ul><li> Bride & Groom</li></ul>their names, current & future contact details<br /><ul><li> Fee</li></ul>photography fee agreed upon including extra expenses if applicable<br />
  6. 6. WHAT ARE THE STANDARD DETAILS?<br /><ul><li>The Wedding</li></ul>date & time, location(s), type(s) of ceremony or session<br />personnel such as wedding planner, wedding reception manager, location(s) manager<br />number of guests<br />wedding theme, wedding attire<br />
  7. 7. WHO IS THE CLIENT?<br /><ul><li>Clarify who is (are) the paying client(s)</li></ul>bride?<br />groom?<br />a relative?<br />a minor? (below 18 yrs old)<br />a friend?<br />an organization?<br />a company?<br />
  8. 8. WHAT DOES YOUR FEE COVER?<br /><ul><li>Deliverables</li></ul>digital negatives (edited/non-edited/resolution)<br />prints<br /> negatives/transparencies<br /> proofs (on-line or CD)<br /> previews<br /><ul><li> Candid or Posed Shots
  9. 9. Number of Personnel in Your Team</li></li></ul><li>WHAT DOES YOUR FEE COVER?<br /><ul><li>Methods of Payment</li></ul>cash/cheque<br />bank transfer<br /><ul><li> Location(s)
  10. 10. Length of Time</li></li></ul><li>HOW TO RESERVE YOUR SERVICES?<br /><ul><li>Retainer Fee</li></ul>also known as “deposit” (usually non-refundable)<br /><ul><li> Sign the Contract</li></ul>face-to-face, email, fax, etc.<br />
  11. 11. WHAT IF THERE IS A CANCELLATION OR CHANGES?<br /><ul><li>By you or the Client?
  12. 12. List down possible reasons for cancellation</li></ul>acts of God, fire, strike, etc.<br /><ul><li> List down your refund or rates amendment policy</li></li></ul><li>PRE-EVENT CONSULTATION<br /><ul><li>Meet with Client</li></ul>to discuss on the order of event<br /> to find out what specific special shots does the Client require<br /><ul><li> Form for Client</li></ul>so Client can state their specific requirements<br /> as check-list for both parties<br />
  13. 13. EXCLUSIVITY<br /><ul><li>Ensure Client understands that you are the exclusive photographer for the wedding
  14. 14. Friends & relatives are permitted to photograph the wedding if only:</li></ul>they do not interfere with your duties<br /> do not photograph poses arranged by you<br />
  15. 15. EXCLUSIVITY<br /><ul><li>If problem arises with any guest or attendees, Client to provide someone on-site to handle the situation politely by enforcing the condition of the contract on your behalf.
  16. 16. Suggest a formal photography time if schedule allows
  17. 17. You have the right to stop your duties
  18. 18. Client should not hold you liable</li></li></ul><li>COPYRIGHT & REPRODUCTION<br /><ul><li>YOU OWN ALL RIGHTS TO THE IMAGES!!!</li></ul> as per COPYRIGHT LAW (all rights reserved)<br /><ul><li> You have the exclusive right to make reproduction</li></li></ul><li>COPYRIGHT & REPRODUCTION<br /><ul><li>You have the rights to use your work for:</li></ul> portfolio<br />art exhibition<br />editorial use<br />advertise for your business<br /><ul><li> You have the exclusive right to make reproduction</li></li></ul><li>COPYRIGHT & REPRODUCTION<br /><ul><li>Client has limited copyright ownership</li></ul>deliverables are for personal use<br /> reproduction and distribution only to friends & relatives<br /> must obtain written permission from you & compensate you in the event of profit making or publication<br />
  19. 19. MODEL RELEASES<br /><ul><li>Ensure Client gives permission for you to use photos with their faces for:</li></ul>advertising<br />displays<br />website & internet promotion<br />photo contests<br />and others that is thought proper<br /><ul><li> To explain clearly of your professional business practices</li></ul>to eliminate questions that might arise later<br />
  20. 20. ADDITIONALS & PENALTIES<br /><ul><li>Possible additional charges:</li></ul>transportation<br />accommodation<br />food & beverages<br />additional hours<br />additional editing or deliverables<br /><ul><li> Penalties in case of:</li></ul>late payment<br />
  21. 21. LIMIT OF LIABILITY<br /><ul><li>In the event your fall ill, injured or have family emergencies
  22. 22. Situations that lead to lost of photos or inability to perform duties</li></ul>fire, theft, denial of admission to property, denial to allow photography by property owner/manager, equipment failure, inadequate electricity service, inadequate space, <br />
  23. 23. SHOOTING TIME<br /><ul><li>Emphasize punctuality by both parties
  24. 24. You should not be held liable for any photos not taken due to lateness by Client</li></li></ul><li>COMPLETION SCHEDULE<br /><ul><li>Digital processing
  25. 25. Printing
  26. 26. Peak seasons</li></li></ul><li>PROPER CONDUCT<br /><ul><li>Client is responsible for the conduct of their guests</li></ul>do not tolerate abusive behavior by the guests<br /><ul><li>Client to compensate you if:</li></ul> equipment(s) damaged by guests or parties of the client<br />lost of “opportunity costs”<br />
  27. 27. EVENT GUIDE(S)<br /><ul><li>To coordinate the people to be photographed</li></ul>family photos<br />group photos<br /><ul><li>To identify items to be photographed</li></ul>wedding rings<br />cultural objects<br />personal possessions<br />
  28. 28. RIGHT OF WITHDRAWAL<br /><ul><li>You may withdraw your services if:</li></ul>no agreement on new discoveries/changes<br />breech of contract by client<br />late payment<br /><ul><li>If you withdraw:</li></ul>refund<br />except retainer fee<br />and charge for photography services already provided accordingly<br />
  29. 29. AND FINALY…<br />
  30. 30. SIGN-OFF!<br />
  31. 31. QUESTIONS???<br />

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