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Inventory Control
Presenter:
Shikha Basnet
MPH, 2021
BPKIHS
Inventory
 Inventory refers to a company’s goods and products that are ready to
sell, along with the raw materials that are used to produce them.
 Inventory is:
 An asset, tangible or intangible,
 An asset that can be realized for revenue generation or has a value for
exchange, or
 An asset which is in process but is meant for sale in the market
Inventory control
• Inventory control is the process of keeping the right number of parts
and products in stock to avoid shortages, overstocks, and other costly
problems.
• It focuses on cutting the number of slow-selling products a company
purchases while also increasing the number of high-selling products.
• This saves businesses time and money
• Plus, they avoid devoting precious warehouse space to hold those
products
Contd.
• An inventory control system also monitors their movement, usage, and
storage.
• It means managing inventory levels to ensure that we are keeping the
optimal amount of each product.
• Proper inventory control can keep track of purchase orders and keep a
functional supply chain.
Inventory Control.pptx
Inventory Control.pptx
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Inventory Control.pptx

  • 2. Inventory  Inventory refers to a company’s goods and products that are ready to sell, along with the raw materials that are used to produce them.  Inventory is:  An asset, tangible or intangible,  An asset that can be realized for revenue generation or has a value for exchange, or  An asset which is in process but is meant for sale in the market
  • 3. Inventory control • Inventory control is the process of keeping the right number of parts and products in stock to avoid shortages, overstocks, and other costly problems. • It focuses on cutting the number of slow-selling products a company purchases while also increasing the number of high-selling products. • This saves businesses time and money • Plus, they avoid devoting precious warehouse space to hold those products
  • 4. Contd. • An inventory control system also monitors their movement, usage, and storage. • It means managing inventory levels to ensure that we are keeping the optimal amount of each product. • Proper inventory control can keep track of purchase orders and keep a functional supply chain.
  • 7. Importance (1) Quality control • Having an inventory management system allows to implement greater quality control. • If we can track and manage all aspects of our stock, we better control quality. • The longer we hold inventory, the more likely it is to get damaged. • We can avoid that by ensuring that stock gets rotated through your warehouse. • Inventory control also allows to track the quality of stock receive from suppliers.
  • 8. Importance (2)  Organizational control • Inventory control in terms of the organization of our stock is vital for the proper running of our company. • It will ensure that we have enough units to fulfill orders and have safety stock. • Effective inventory control will also help us to avoid having any dead stock or overstock. • Safety stock acts as a buffer to reduce the risk of an item being out of stock. Dead stock is inventory that doesn’t sell.
  • 9. Importance (3)  Accounting accuracy • Keeping an accurate record of inventory is vital for managing assets. • It will also help in the event of an audit. • Knowing what we have in assets allows us to know our overall spoilage and understand the value of our company.
  • 10. Challenges (1)  Finding the time and resources • Doing inventory management manually requires substantial resources. • Money and staff hours are required for manual inventory control. • However, if we do not prioritize inventory control, we will lose more time and money later on. • Take the time to implement a regular schedule to dedicate to inventory control.
  • 11. Challenges (2)  Visibility • Companies with large stock, complex warehousing, or that are selling on multiple channels can have many moving parts to their inventories. This can create challenges with visibility. • Losing sight of inventory can lead to the degradation of inventory quality and can lead to dead stock. • The reports that is obtained through inventory control software systems can help improve visibility.
  • 12. Challenges (3)  Human error • Human errors are unavoidable when businesses have a constant flow of inventory in and out of their warehouses. • For example, vendors need to send accurate invoices and they need to be matched with purchase orders and physical inventory. Any inaccuracies that occur at this stage can impact inventory control. • it can be mitigated by the optimization of inventory control system and integrating solutions.
  • 13. Techniques of inventory control  ABC (Always better control analysis)  FSN (Fast, slow and non moving analysis)  HML (High, Medium Low cost)  VED (Vital, Essential and Desirable analysis)  SDE (Scarce, Difficult and Easily available analysis)
  • 14. ABC analysis • It is an inventory management technique where inventory items are classified into three categories namely: A, B, and C. • It is an inventory analysis method that categorizes items based on their annual consumption value. • Sometimes, inventory managers use Pareto’s Principle for classification.
  • 15. Pareto’s theory on ABC analysis
  • 16. ‘A’Items  These are small in number but consumes large amount of resources and are managed by top management.  These items must have: • tight control • rigid estimates of requirements • strict and closer watch • require low safety stock • Managed by top management
  • 17. ‘B’Items • Intermediate • They have moderate control • purchase based on rigid requirements • Reasonably strict watch and control • moderate safety stocks • manage by middle level management
  • 18. ‘C’Items • Large in number. • Consumes lesser amount of resources • Have ordinary control measures • Purchase based on usage items • High safety stocks
  • 20. FSN analysis  It classifies inventory based on quantity, consumption rate, and frequency of issues and use.  For analysis, the issuing of items in past two or three years are considered. Fast Moving (F) – items that are frequently issued/used. Good control Slow Moving (S) – items that are issued/used less for a certain period (10-15 issues) Non-Moving (N) – items that are not issued/used for more than a particular duration.  However the period of consideration and limited no. of issues vary from organization to organization.
  • 21. HML analysis  Based on cost per unit  This is used to keep control over consumption at departmental level for deciding the frequency of physical verification.  As such, this method for inventory writes or lists down products or items under the following classifications: High Cost (H) – items with high unit value. Medium Cost (M) – items with medium unit value. Low Cost (L) – items with low unit value.
  • 22. VED analysis  It is a subjective analysis based on critical value and shortage cost of an item.  It is an inventory analysis method whose classification is dependent on the user’s experience and perception.  It classifies inventory according to the relative importance of certain items to other items, like spare parts.
  • 23. • Vital: Shortage cannot be tolerated.. E.g.: O2 supply. These are stored adequately to ensure smooth operation. • Essential: Shortage can be tolerated for a short period. Without which institution can function but may affect the quality of services. E.g.: antibiotics, IV fluids etc. These items should be sufficiently stocked to ensure regular flow of work. • Desirable: Shortage will not adversely affect the functioning because they can be easily purchased as and when required. They may be stocked very low or not stocked as well.
  • 24. SDE analysis The method classifies inventory based on the availability (freely available or scarce) of an item. It also considers the number of days of its lead time. Scarce (S) – those which are difficult to obtain generally imported, and those which are in short supply. Managed by top level management. A big safety stock is maintained for such items. usually imported items that require longer lead time. Difficult (D) – Difficult items, which are available indigenously but are difficult items to procure. Items which has to come from distant places. A safety stock is maintained for this items. items that require more than a fortnight to be available but less than six months lead time. Easily Available (E) – which are easy to acquire and which are readily available in the local markets. The supply exceeds the demand. A minimum safety stock is maintained.
  • 25. Reference • https://www.investopedia.com/terms/i/inventory.asp • https://www.zoho.com/inventory/guides/inventory-definition-meaning- types.html • https://www.fishbowlinventory.com/solutions/inventory-control • https://efinancemanagement.com/costing-terms/inventory-management- techniques • https://www.syntacticsinc.com/news-articles-cat/inventory-analysis-methods/ • https://www.netsuite.com/portal/resource/articles/inventory- management/inventory-management-inventory-control.shtml
  • 27. EOQ (Economic order quantity) • The economic order quantity (EOQ) refers to the ideal order quantity a company should purchase in order to minimize its inventory costs. • A company's inventory costs may include holding costs, shortage costs, and order costs. • The economic order quantity (EOQ) model seeks to ensure that the right amount of inventory is ordered per batch so a company does not have to make orders too frequently and there is not an excess of inventory sitting on hand. • EOQ is necessarily used in inventory management, which is the oversight of the ordering, storing, and use of a company's inventory.
  • 29. • Setup costs refer to all of the costs associated with actually ordering the inventory, such as the costs of packaging, delivery, shipping, and handling. Demand rate is the amount of inventory a company sells each year. • Holding costs refer to all the costs associated with holding additional inventory on hand. Those costs include warehousing and logistical costs, insurance costs, material handling costs, inventory write-offs, and depreciation. • Ordering a large amount of inventory increases a company's holding costs while ordering smaller amounts of inventory more frequently increases a company's setup costs. The EOQ model finds the quantity that minimizes both types of costs.
  • 30. Example • For example, consider a retail clothing shop that carries a line of men’s shirts. The shop sells 1,000 shirts each year. It costs the company $5 per year to hold a single shirt in inventory, and the fixed cost to place an order is $2. • The EOQ formula is the square root of (2 x 1,000 shirts x $2 order cost) / ($5 holding cost), or 28.3 with rounding. The ideal order size to minimize costs and meet customer demand is slightly more than 28 shirts.

Editor's Notes

  1. In a service industry, since there is no exchange of physical stock, the inventory is mostly intangible in nature. So the service industry inventory mostly includes the steps involved before completing a sale. Example: For a research consultancy firm, inventory consists of all the information collected for a project. In the hotel industry, a vacant room is inventory for the owner.
  2. because they don’t have to spend lots of man-hours reordering and receiving goods that they don’t really need. , which cuts down on carrying costs and affords more room for faster-selling products.
  3. Inventory control is responsible for the movement of inventory within the warehouse. With stock control, you track which goods or materials you have and in which quantities. You also track the condition and status of items. By contrast, inventory management encompasses the entire process of forecasting demand, ordering and managing stock on hand. This practice looks to the future to see what customers will want to purchase and places orders accordingly.  Inventory control is a part of the overall inventory management process and tracks daily trends for each item.
  4. Merchandising refers to the marketing and sales of products. Working stock: used to satisfy the demand between deliveries Safety stock(Buffer stock): exits to protect against stock outs which would otherwise occur when either the deliveries are delayed and the working stock is consumed at an unexpectedly high rates. Reorder level: stock level at which a fresh order has to be placed. It is equal to average consumption per day multiplied by lead time.
  5. This will allow your software to alert you if there are any discrepancies between what was entered in the accounts payable and the physical inventory counts.
  6. Based on the importance/value and number of units The Pareto Principle says that most results 80% result come from only 20% of efforts or causes in any system. Based on Pareto’s 80/20 rule, ABC analysis identifies the 20% of goods that deliver about 80% of the value.
  7. The principle has been named after Vilfredo Pareto—an Italian economist—who, back in 1895, According to this theory 10% of items consume about 70% of the budget –group A The next 20% consume 20% of financial resources- group B Remaining 70% items account for just 10% of budget – group C This is a means of categorizing inventory items according to the potential amounts to be controlled. It helps to exercise selective control when confronted with large no. of items .
  8. Tight control because it might get out of stock since there is less in quantity and is valuable
  9. Need based
  10. In ABC analysis priority is given to the importance of material rather than the quantity
  11. It depends on frequency of uses or turnover Here more priority to the quantity F is regularly checked S is periodically
  12. High cost should be given more control
  13. Lead time: It denotes the average duration of time between placing an order to the supplier and receipt of materials in the medical store. Ideally 2-6 weeks. Internal lead time: duration between the moment at which someone is aware of the need for the additional stock and the order is placed. External lead time: taken by the supplier to supply the materials after it receives the supply order from an organization. Fortnight: more than two weeks
  14. If a company is constantly placing small orders to maintain a specific inventory level, the ordering costs are higher, along with the need for additional storage space.