Art NACO Pasadena 2013-04-29: Corporate Names


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  • Guidelines for describing corporate bodies in authority records are found in RDA Chapters 8 and 11. Corporate body is defined in 8.1.2: The term corporate body refers to an organization or group of persons and/or organizations that is identified by a particular name and that acts, or may act, as a unit.
  • There is also a definition given at 11.0, which appears in a later slide.
  • Here’s an example of a corporate body, taken from a serial.
  • Monographic example.
  • Here we see the name of a corporate body as presented on its website.
  • Like other entities, corporate bodies may serve as creators. Some additional examples of corporate bodies as creators include some legal works (e.g. laws, treaties), the collective activity of a performing groups (e.g. sound recordings) and cartographic resources (maps, atlases). They may also be contributors or subjects.
  • MARC coding for subjects is the 6xx fields. Second indicator shows the subject vocabulary, 0 indicates that this form conforms to use with LCSH.
  • A.2.1 In general, capitalize the first word of each name; capitalize other words applying the guidelines given under A.10–A.55, as applicable to the language involved. For names with unusual capitalization, follow the capitalization of the commonly known form. B.2 Use only the following abbreviations in names of persons, families, corporate bodies, and places: a) those that are integral parts of the name (e.g., “Wm.”) if the person, family, corporate body, or place* uses the abbreviation b) certain names of larger places recorded as part of the name of another place * There are some exceptions when dealing with geographic places. These are discussed in the Places module.
  • This is a LC-PCC core element.
  • The MARC fields 008/10 (Rules) and 040 indicate that an authority record was constructed according to RDA.
  • First bullet: The name may actually be an acronym or initialism (RDA In order to meet the RDA definition of a corporate body: 1. It must be an organization or group; 2. It must be identified by a particular name; and 3. It must act or be capable of action.
  • Remember “core” does not necessarily mean the information has to become part of the authorized access point. It simply means it must be recorded as part of the description in the authority record.
  • Ambiguous Entities “Division of the World”: NAF = Name Authority File SAF = Subject Authority File 1) If you’ll remember, we discussed this documentation at the beginning of the class on Day 1. This is the piece of info that is actually found in about three different places. It’s important to remember to check this anytime you are establishing a type of corporate body that you don’t usually establish, because it can surprise you. Plus, there is the fact that this list has changed over time, so you can’t blindly trust the database to guide you correctly as to whether something should be a name or subject authority record. 2) Remember that if this document does not answer your question, feel free to consult with the Policy & Standards Division.
  • Remember “core” does not necessarily mean the information has to become part of the authorized access point. It simply means it must be recorded as part of the description.
  • 110 2 $a Society for Conservation Biology 110 2 $a Museum of Fine Arts, Houston 110 2 $a Kurt Weill Foundation for Music 110 2 $a Geological Society of America
  • The RDA glossary defines the preferred name for the corporate body as: The name or form of name chosen as the basis for the authorized access point representing that body.
  • The brief form may be an initialism or an acronym. The brief form must be sufficiently specific to differentiate the body from others with the same or similar brief names.
  • If the name of a corporate body has changed (including changes from one language to another), choose the earlier name as the preferred name for use with resources associated with the earlier name. Choose the later name as the preferred name for use with resources associated with the later name. LC-PCC PS for says to treat minor differences in names as variants names, in the absence of “explicit evidence that a true name change has taken place.” Minor differences include: spelled out forms vs. acronyms; changes in prepositions, articles or conjuctions; a change in punctuation. Historical note: Loft, Inc. was incorporated in 1919. In 1941 it changed its name to Pepsi-Cola Company and in 1965 to PepsiCo. Subject treatment: SHM H 460 instructs: “ Assign the heading for the name used by the body during the latest period covered by the work being cataloged.” However: “ If an earlier name is prominently featured in the work being cataloged, assign the heading for the earlier name as well.”
  • Exercise. Title page and back cover.
  • What attributes of the corporate body do we find on this page?
  • Other attributes? (address)
  • In AACR2, as well as the earliest releases of RDA, there was a difference in the treatment of governmental and non-governmental bodies regarding subordinate entry. Those differences are no longer made*. Although most preferred forms are recorded directly, there are several specific instances in which corporate bodies should be recorded subordinately. provides a list of criteria against which you need to test any new name to see if meets any of the criteria for subordinate recording before saying, yes, it should be recorded directly. These are the rules that you need to constantly recheck when setting up corporate bodies. * LC-PCC PS makes an exception for subordinate U.S. government bodies when one body uses “United States” and another uses “U.S.”
  • What appears on the source does matter, but will not always determine the form of the preferred name.
  • The LC-PCC PS lists additional terms that may imply administrative subordination for corporate bodies whose official language is English, French, or Spanish, e.g. board, bureau, office, panel, etc. N.B. This rule only applies when the name of the higher body is needed to identify the subordinate body, e.g. “Statistical Committee,” “Personnel Commission.”
  • Examples of names that are general in nature include: Technical Information Library, Friends of the Library, Annual Meeting.
  • Examples of names that would fail this test and consequently be entered directly include: BC Fisheries California Records & Information Management
  • The LC-PCC PS lists additional terms that may imply administrative subordination for corporate bodies whose official language is English, French, or Spanish, e.g. board, bureau, office, panel, etc.
  • The name of these bodies include more than just the field of study, so type 5 would not apply. N either of these is Type 6 because they do not include the entire name of the higher body (i.e. Rutgers University).
  • This type only applies to non-governmental bodies. RDA, Type 6 Distinguish cases in which the subordinate body’s name includes the names of higher bodies from cases in which the names of higher bodies appear only in association with the subordinate body’s name.
  • LC-PCC PS: The term "includes" in the instruction applies to any linguistic relationship between the name of the body and its parent (higher or related) body, not just to those shown in the examples for the instruction. The phrase "entire name" is the preferred name of the higher or related body, not necessarily the complete authorized access point of that body. For example, disregard additions to the preferred name or the fact that the higher or related body may be subordinate to another body. Names that fail this test and would be entered directly include: BBC Symphony Orchestra CU-Boulder Alumni Association Friends of the Corcoran If the authorized access point for the higher or related body includes an addition to the name, include that: in this example, the geographic location is added.
  • Other types of names that are recorded subordinately include agencies with names that are general in nature; ministries or major executive agencies with no parent agency; legislative bodies; courts, and a principal service of the armed forces of a government.
  • What appears on the source does matter, but will not always determine the form of the preferred name.
  • So, we’ve now covered the 6 types of subordinate bodies. But once we’ve decided it must be subordinate, we need to look at that organization chart, if at all possible. How many levels are in the hierarchy? How many of those levels must be included in the heading? Remember the basic idea, only enough needed for identification. The basic idea will be to only put the minimum number of levels of subordination in a heading. You do not want to include the entire organization chart if you don’t have to. NOTE: Although we have not mentioned variant names, note that there will be a variant name with multiple levels.
  • Look at LC-PCC PS under Type 2 for list of words (Directorate is found there).
  • .
  • A title page from a resource associated with the Facultad de Medicina of Universidad Autónoma de San Luis Potosí. How does the name appear? “Facultad de Medicina” and “Facultad de Medicina de San Luis Potosí.” Is this a subordinate body? Yes. Should we enter it under its own name or subordinately? Go through the types in This is type 5.
  • NACO policy requires us to establish all levels in the hierarchy. So if the University hadn’t yet been established, it would have to be established before the Facultad de Medicina can be established. Also note that there is a variant , “ Facultad de Medicina de San Luis Potosí .” Record that as is in a 410.
  • Base preferred names on the forms found in sources of body's own publications in its own language. If an international body includes an English form in its publications, use that form.
  • NOTE TO INSTRUCTOR: These three slides on coding dates may be skipped if already discussed in earlier modules. A source list for date-time codes eligible in 046 may be found at:
  • Here are examples of dates for corporate bodies, encoded in ISO 8601. Subfield $s indicates the start period; subfield $t indicates the end period.
  • BC dates are one year off because there was no year “0”. Centuries are expressed by the first two digits of the years in the period:           20th century = 046 __ $s 19 To get to EDTF. From MARC Authority Data 045 field: link from $2 “ Date and Time Scheme Source Codes.” Links to LC’s Source Codes for Vocabularies; link to EDTF. From EDTF, link to Draft Specification. From specification, scroll down to 5.2.1 for examples.
  • The records in this and the next slide show how dates in an authority record can be very helpful in identifying an entity.
  • Record the place name in the same form in the access point as in the 370; if the guidelines call for abbreviations, abbreviate (e.g. “U.S.”) Place is a core element if needed to distinguish from another entity with the same name.
  • 370 $e Boulder, Colo.
  • Don’t add anything to the authorized access point yet. 046 $s 1888
  • Record the name of an associated institution by using the preferred name for the institution. Record associated institutions as separate elements, as parts of access points, or as both.
  • In most cases, choose the form including the name of the sponsoring body. If different forms of a conference’s name appear in the preferred source of information, choose a form of the name that includes the name (or abbreviation of the name) of the associated body. Do not apply this instruction for a conference that is recorded as subordinate to the name of a body associated with the conference (e.g., the annual meeting of an association). Apply instead the instructions at type 6. Unlike AACR2, RDA instructs to include the frequency term (e.g. annual) if it is part of the name.
  • Treatment of ongoing conferences differs for monographic vs. continuing resources cataloging. For monographic cataloging, an authority record should be made for each individual instance of the conference cataloged. For continuing resources cataloging, a collective authority record should be made for the ongoing conference. LC-PCC PS This PS contains the instructions for how to deal with conferences whose name changes. Earlier and later forms of the names are linked through 5xx fields in the collective authority record. While collective authority records are not always required, a record for the collective conference should always be made to connect the earlier and later names of the collective conference. A 667 field is created to alert the user to related access points.
  • Although it is most common to have conferences that are subordinate to a corporate body, which would be coded 110 with the subordinate conference coded in $b, there can be situations in which a conference is subordinate to another conference. In these unusual cases, the higher body would be coded 111, with the subordinate conference coded $e. For example: 111 2# Conference on Security and Cooperation in Europe. $e Follow-up Meeting
  • Here’s an example of a conference that changed its name. A corresponding authority record must be made for the authorized access point in the 5xx field, which will be the 1xx of the related record. Note the helpful information in the 667 field. The relationship between the conferences may be indicated by the use of $w or by the use of the relationship designators “Predecessor” and “Successor” in subfield i.
  • LC-PCC PS Use the form 1st, 2nd, 3rd, etc., for the English ordinal numeral in the addition to an access point for a conference, etc. The location is recorded in MARC field 370. Note: you can record BOTH the place and the associated institution as elements -- it’s only in the authorized access point that you have to make a choice.
  • Record the preferred name of this meeting.
  • Collective authority records are created for a conference when the resource being cataloged is a continuing resource. Conference name changes may also be recorded in collective authority records. Remember, many elements may be recorded in the authority record which may not be added to the authorized access point. These elements can be useful information helping the user to identify the entity.
  • These additional elements are considered core, but only if the name does not convey the idea of a corporate body, or if needed to distinguish from another corporate body with the same name and previously described elements do not suffice. If the preferred name for the body does not convey the idea of a corporate body, record a suitable designation. Record the designation in a language preferred by the agency creating the data. Includes terms like Firm, Organization, Musical Group, Spacecraft. Jurisdiction: County, Province, State, etc. This is discussed in greater detail in the module on Places. Other: If none of the following are sufficient or appropriate to distinguish: Place, date, associated institution, type of jurisdiction. Other may include the terms: Group, Organization, Firm, Ship, etc. These terms may also be recorded in field 368. They may be helpful for identification, even in cases where the term or phrase would not be added to the authorized access point.
  • It is LC-PCC practice to record these elements in English. When recording the language of a corporate body, the MARC language code is given in field 377.
  • Make additions to the name as instructed at–, in that order, as applicable. Suitable designation for a name not conveying the idea of a corporate body Place associated with the body Associated institution Date associated with the body Type of jurisdiction Other designation
  • Note that United States is abbreviated to U.S. as the instructions on recording place names point us to the short list of abbreviations in Appendix B.11.
  • This category includes a sovereign, president, other head of state, governor, head of government, or chief executive who is acting in an official capacity. LC-PCC PS to instructs to record the title in English. Recording all these in English represents a change from AACR2 and RDA as first published--in 2012 “record the title in a language preferred by the agency” was made applicable to both heads of state and heads of government; previously it was only applicable to heads of state. The titles of heads of government were recorded in their own language, e.g. the current “France. Prime Minister” was, under the previous instruction, “France. Premier ministre”.
  • It may be necessary to create an authorized access point for the personal name as well. For subject cataloging, only the personal name form may be used. A see also reference is given to the other form. Add a subject usage note in field 667. The fixed field for subject usage is also coded to indicate that this form is not used in subject cataloging.
  • Religious officials, including popes, are treated in a similar manner.
  • Variant names are not considered core, but a cataloger should record them if s/he thinks they will help the user of the database; use cataloger’s judgment!
  • Record variants only if the name might reasonably be searched in that variant form. Apply the specific instructions at– and–, as applicable. These deal with acronymns and intials in names, alternative linguistic forms, different spellings; fuller, shorter or inverted names, etc.
  • NOTE: Agency is the required qualifier, do not use anything else. This practice applies not only to national parks and forests, but also to analogous entities such as battlefields, historic sites, lakeshores, memorials, monuments, parkways, recreation areas, rivers, scenic trails, seashores, wild and scenic rivers, as well as entities of any of these types established at the state, provincial, departmental, etc., level. All other foreign parks, forests, etc. are established according to these rules.
  • Note that both have qualifiers, but different types as appropriate to the type of authorized access point. If you are ever in doubt about what type of authority record you are looking at, look at the 010. If it has n number, then it is a name authority record. If the 010 is sh number, then it is a subject heading.
  • Possible answers: 110 2_ $a Butler Institute of American Art 370 $e Youngstown, Ohio 371 $a 524 Wick Avenue $b Youngstown $c Ohio $d U.S. $e 44502 $m $u 372 $a Art museums $2 lcsh 670 $a Butler Institute of American Art webpage, viewed Feb. 2, 2013 $b (The Butler Institute of American Art; 524 Wick Avenue, Youngstown, Ohio 44502; email: 110 2 $a Universidad Autónoma de San Luis Potosí. $b Facultad de Medicina 370 $e San Luis Potosi, Mexico 372 $a Medicine--Study and teaching $2 lcsh 410 2 Facultad de Medicina de Universidad Autónoma de San Luis Potosí 670 $a Homenaje conmemorativo que la Facultad de Medicina de San Luis Potosi ofrece al poeta Jaime Sabines, 2000: $b t.p. (Universidad Autónoma de San Luis Potosí, Facultad de Medicina) 111 2 $a International Workshop on Nude Mice $n (1st : $d 1979 : $c Bozeman, Mont.) 370 $e Bozeman, Mont. 372 $a Nude mouse--Congresses $2 lcsh 670 Proceedings of the Third International Workshop on Nude Mice, 1979: $b t.p. (Montana State University, Bozeman, Montana; September 6-9, 1979)
  • Make additions to the preferred name when: -The authorized access point does not convey that it is a corporate body -Name conflicts -Certain government bodies
  • Art NACO Pasadena 2013-04-29: Corporate Names

    1. 1. Describing Corporate Bodies
    2. 2. RDA Chapters 8and 11
    3. 3. Definition of Corporate Body(RDA 8.1.2)•The term corporate body refers toan organization or group of personsand/or organizations that isidentified by a particular name andthat acts, or may act, as a unit.
    4. 4. MARC Coding•Corporate bodies are coded in X10•First indicator “1” for a jurisdiction name•First indicator “2” for a name in direct order•As with other authority records, RDA recordsfor corporate bodies are coded “z” in 008/10(“Rules”) and “rda” in 040 subfield $e.
    5. 5. Serial110 2 $a Society for Conservation Biology
    6. 6. Monograph110 2 $a Museum of Fine Arts, Houston
    7. 7. Website110 2 $a Kurt Weill Foundation for Music
    8. 8. Corporate bodies as creators•Corporate bodies create records (archives)•Corporate bodies create serials (e.g.newsletters, quarterly reports)•Corporate bodies create monographs (e.g.manuals, proceedings, catalogs, directories)•Corporate bodies create Internet resources(e.g. company websites or blogs)
    9. 9. Corporate bodies as contributors•Corporate bodies can be contributors as well,for example, as– Performers– Publishers– Owners
    10. 10. Corporate bodies as subjectsCorporate bodies can also be subjects of works.610 20 $a Society for Conservation Biology.610 10 $a United States. $b Department ofHomeland Security.611 20 $a Olympic Games $n (30th : $d 2012 :$c London, England)
    11. 11. Transcription and Capitalization8.5.1. Follow Appendix A.28.5.4. Diacritical marks: record them as they appear;add them if it is certain that they are integral to thename but were omitted in the source8.5.5. Retain hyphens if used by the body8.5.6. Instructions about spacing between initials8.5.7. Abbreviations. Follow the usage of the body8.4. Language and script. NACO policy = Romanizevernacular scripts.
    12. 12. RDA 8.12. Source ConsultedRecord in 670 field, or 3XX $u/$vAlways include one 670 for the work beingcatalogedOthers included if needed to justify informationin the descriptionSuggested format:670 $a Title proper, date: $b location within source (data)12
    13. 13. Definition•RDA 11.0: Must be identified by a particularname, not a general description•Examples include associations, institutions,non-profit enterprises, governments, etc.•Also includes ad hoc events such as athleticcontests, exhibitions, festivals and vessels
    14. 14. RDA Core Elements for CorporateBodiesRDA 11.2-11.6Always core if the information is applicable andreadily ascertainable– Preferred name for the corporate body– Location, if conference, exhibition, etc.– Dates associated with the corporate body– Number of a conference– Identifier for the corporate body
    15. 15. 16Ambiguous Entities“Division of the World”Heathrow AirportStanley Cup (Hockey)Stock Exchange Tower(Montréal, Québec)Juno AwardsElmendorf Air ForceBase (Alaska)Airports 110/NAF – RDA events 111/NAF – RDA11.0Office buildings 110/SAF - SCMH 405Awards 150/SAF - SCM H 405Military installations (Active)151/NAF - SCM H 405DCM Z1 App. 1,SHM H 405
    16. 16. RDA Core Elements for CorporateBodiesRDA 11.3-11.7Core if necessary to distinguish– Location of headquarters of the corporate body– Institution associated with the corporate body– Date associated with other (non-meeting)corporate bodies– Other designation associated with the corporatebody
    17. 17. Exercise•What core elements can you identify aboutthe Geological Society of America?
    18. 18. Choosing and Recording thePreferred Name•The preferred name should be the commonlyknown form of the name (RDA 11.2.2).•Forms found in preferred sources ofinformation (e.g. title pages of books) areassumed to be the commonly known form.
    19. 19. Preferred Name Chosen fromPreferred SourcesMuseum of Fine Arts, HoustonSociety for Conservation Biology
    20. 20. Preferred Name (RDA 11.2.2)Enter a corporate body directly under the nameby which it is commonly identified unless itsname belongs to one or more of the types listedunder 2_ $a Antioch University110 2_ $a American Society forEngineering EducationRecord the preferred names for the fourcorporate bodies we have looked at so far onyour work forms
    21. 21. Preferred Name (RDA 11.2.2)Different forms of the same name ( variant forms of the name are found inresources associated with the body, choose thename as it appears in the preferred sources ofinformationIf variant names appear in the preferred sourceof information, choose the name that ispresented formally as the preferred name.
    22. 22. Preferred Name (RDA 11.2.2)Different forms of the same name, continued( no name is presented formally, choose themost commonly found form of name.If there is no most commonly found form of thename, choose a brief form of the name.
    23. 23. Preferred Name (RDA 11.2.2)Language of the name ( If the name appears in different languages,choose the form in the official language of thebody as the preferred name.LC-PCC PS: If there is more than one officiallanguage and one of these is English, choose theform in English as the preferred name.
    24. 24. Preferred Name (RDA 11.2.2)International bodies ( If the name of an international body appears inthe language preferred by the agency creatingthe data on resources associated with it, choosethat form as the preferred name.LC-PCC PS: If the name of an international bodyappears in English on resources associated withit, choose that form as the preferred name.
    25. 25. Preferred Name (RDA 11.2.2)Change of name (•If a corporate body changes its name, create anew record for the new name. Use the earlierform with resources associated with it; andthe later form with resources associated withit.Loft, Inc. => Pepsi-Cola Company=> PepsiCo
    26. 26. 30
    27. 27. Page 931
    28. 28. 32
    29. 29. Preferred Names for Subordinateand Related Bodies (RDA11.2.2.13-14)•Preferred name recorded directly is thedefault, unless…•… the criteria listed at are met
    30. 30. Subordinate and Related Bodies•Usage and preferred names may notnecessarily matchUsage: Agricultural Experiment Station ofAuburn UniversityPreferred name: Auburn University. AgriculturalExperiment Station
    31. 31. Type 1 (RDA name containing a term that by definitionimplies that the body is part of another (e.g.,Department, Division, Section, Branch).110 2 Harvard University. $b Department ofPhysics110 1 Hawaii. $b Department of HumanResources Development
    32. 32. Type 2 (RDA name containing a word that normally impliesadministrative subordination (e.g., Committee,Commission).110 2_ Medical Library Association.$b Committee on Continuing Education110 1 San Francisco (Calif.). $b Art CommissionApply only if the name of the higher body is required forthe identification of the subordinate only if the name of the higher body is required for the identification of the subordinate bod
    33. 33. Type 3 (RDA name that is general in nature (e.g. containsneither distinctive proper nouns of adjectives,nor subject words) or that does no more thanindicate a geographic, chronological, ornumbered or lettered subdivision of a parentbody.110 2_ $a Costume Society of America.$b Region II
    34. 34. Type 4 (RDA name that does not convey the idea of acorporate body and does not contain the nameof the higher body.110 2 $a Tufts University. $b Human Resources110 1 $a Prince Edward Island. $b TourismMarketing Branch. $b Research and Evaluation
    35. 35. Type 5 (RDA name of a university faculty, school, college,institute, laboratory, etc., that simply indicates aparticular field of study.110 2 $a Rutgers University. $b Center for LatinAmerican Studies
    36. 36. Type 5 (RDA… but110 2 $a Rutgers Center for InnovativePrintmaking110 2 $a Rutgers Medical School
    37. 37. Type 6 (RDA name of a non-governmental body whosename includes the entire name of the higher orrelated bodyFriends of All Saints ChurchBrixworthNorthamptonshire
    38. 38. Type 6 (RDA name that includes the entire name of thehigher or related bodyPreferred name of higher or related body:All Saints’ Church (Brixworth, England)Authorized access point.110 2_ $a All Saints’ Church (Brixworth,England). $b Friends
    39. 39. Other types110 1 $a United States. $b General ServicesAdministration. $b Region 5110 1 $a Vanuatu. $b Ministry of Internal Affairsand Social Services110 1 $a Boring (Or.). $b City Council110 1 $a Ontario. $b High Court of Justice110 1 $a Germany. $b Heer
    40. 40. Direct or Indirect Subdivision(RDA hierarchies•Record the name of the body as a subdivision ofthe lowest organizational unit in the hierarchy inthe hierarchy that is recorded directly under itsown name· Omit intervening units in the hierarchy, unless thename of the subordinate or related body hasbeen, or is likely to be, used by another body inthe same organization
    41. 41. Direct or Indirect Subdivision( hierarchiesHierarchy: American Bar Association - Section ofBusiness Law - Committee on NonprofitCorporations110 2 $a American Bar Association. $bCommittee on Nonprofit Corporations
    42. 42. Exercise: corporate body recordedsubordinately or not?Library of Congress110 2 $a Library of CongressStudent Society for Ancient Studies [Brigham YoungUniversity]110 2 $a Student Society for Ancient StudiesAdvanced Plans Directorate [at Aerospace Corporation]110 2 $a Aerospace Corporation. $b Advanced Plans Directorate(RDA Grants [at Apple Computer, Inc.]110 2 $a Apple Computer, Inc. $b Corporate Grants(RDA
    43. 43. The Gallery [Scarborough College]110 2 $a Scarborough College. $b Gallery (RDA for Medieval Studies [at University ofToronto]110 2 $a University of Toronto. $b Centre for MedievalStudies (RDA College Press110 2 $a Scripps College. $b Press (RDA Department of Defense110 1 $a United States. $b Department of Defense47Exercise: corporate body recordedsubordinately or not?
    44. 44. Exercise: corporate body recordedsubordinately or not?Honolulu Committee on Aging110 2 $a Honolulu Committee on AgingSandy City Council110 1 $a Sandy (Utah). $b City CouncilCanadian Embassy/Ambassade du Canada,Washington, DC110 1 $a Canada. $b Embassy (U.S.)48
    45. 45. Subordinate bodies11.2.2.14. Record the name of a subordinate orrelated body as a subdivision of theauthorized access point representing the bodyto which it is subordinate or related if itsname belongs to one or more of the typeslisted below.110 2 $a Universidad Autónoma de San Luis Potosí. $bFacultad de Medicina
    46. 46. Things to Remember· Division of the World· Enter directly, unless rules of subordinationapply· Use the form in the official language of thebody
    47. 47. Date Associated with theCorporate Body (RDA 11.4)•If known, this element must be recorded. It isrecorded in the 046 field ($s is the beginningdate, $t is the end)046 $s 1952 $t 1968•May be included in the authorized accesspoint if needed to distinguish110 2 $a Constitution Party (U.S. : 1952-1968 )
    48. 48. 53MARC field 046: Special Coded DatesSpecial code means there is a strict format tofollow:DEFAULT is ISO 8601: YYYYMMDDHHMMSS.SUnless $2 specifies another encoding scheme for datesThe other standard to be used is the $2 edtf (ExtendedDate/Time Format) for uncertain dates and other morecomplex situations
    49. 49. 54MARC field 046: Special Coded DatesFor a company founded in 1960046 _ _ $s 1960For a musical group that started in 1960 andbroke up in 1970046 _ _ $s 1960 $t 1970Starting date: $sEnding date: $t
    50. 50. 55MARC field 046: Special Coded DatesOddities of the ISO standardIf you have year and month only:046 _ _ $f 1946-06BC dates are one year off, as are centuries147 B.C. = 046 _ _ $s -014620thcentury = 046 _ _ $s 19Expressing questionable dates in EDTF1902? = 046 _ _ $s 1902? $2 edtfApproximately 1902 = 046 _ _ $s 1902~ $2 edtfEither 1901 and 1902 = 046 _ _ $s [1901,1902] $2 edtf
    51. 51. Date Associated with the Corporate Body (RDA 11.4)010 n 93079938•046 $s 1178 $t 1536•110 1 England. $b Court of Common Pleas•510 1 England and Wales. $b Court of Common Pleas $w b•010 n 84134093•046 $s 1536 $t 1707•110 1 England and Wales. $b Court of Common Pleas•510 1 England. $b Court of Common Pleas $w a•510 1 Great Britain. $b Court of Common Pleas $w b
    52. 52. Date Associated with the Corporate Body (RDA 11.4)010 n 50072690046 $s 1707 $t 1875110 1 Great Britain. $b Court of Common Pleas510 1 Great Britain. $b High Court of Justice. $b Common Pleas Division $w b510 1 England and Wales. $b Court of Common Pleas $w a
    53. 53. Place Associated with theCorporate Body (RDA 11.3)•The Place Associated with the Corporate bodyelement is recorded in the 370 field370 $f Alaska•It may also be included in the authorizedaccess point (but only required if needed todistinguish)110 2 $a Republican Party (Alaska)
    54. 54. Place Associated with theCorporate Body (RDA 11.3)Record the Place Associated with the GeologicalSociety of America in 370
    55. 55. Date Associated with theCorporate Body (RDA 11.4)Record the date element(s) for the GeologicalSociety of America in MARC field 046 subfields$s and/or $t
    56. 56. Associated Institution (RDA 11.5)•Core element if:– Conferences: Institution provides betteridentification than place name– Other corporate bodies: Needed todistinguish and provides betteridentification than place name110 2_ $a National Portrait Gallery (SmithsonianInstitution)373 __ $a Smithsonian Institution $2 naf
    57. 57. Conferences•Preferred name (RDA– Choose the form that includes the name of theassociated body111 2 FAO Technical Meeting on CoffeeProduction and Protection– Unless it would be entered subordinately –type 6 (RDA 1 Hawaii Macadamia Nut Association. $bAnnual Meeting– Include frequency term if part of name
    58. 58. Conferences11.2.2.11. Omit from the name of a conference,congress, meeting, exhibition, fair, festival, etc.,(including that of a conference, etc., treated as asubordinate body, see, indications ofits number, or year or years of convocation, etc.Calcutta Film Festivalnot 4th Calcutta Film Festival
    59. 59. ConferencesOngoing conferences (RDA For monographic cataloging, create anauthority record for each instance– May create separate authority records for thecollective conference and individual instancesof an ongoing conference– Make the connections for earlier and laternames of the conference in the collectiverecords, not records for the individualconference
    60. 60. ConferencesMARC:Code meeting names in 111 $a unless they areestablished subordinately to another body. In thatcase, use 110 or 111 as appropriate. Give theauthorized access point of the higher body in subfield$a and the preferred name of the subordinateconference in subfield $b (if 110) or $e (if 111).65
    61. 61. Conferences111 2 Pacific Rim Conference on Ceramic andGlass Technology511 2 International Meeting of Pacific RimCeramic Societies $w b667 See also related access points for individualinstances of this conference which includespecific information about the number, date, orplace of the individual conference.
    62. 62. Conferences● Recording the number (RDA 11.6.1)use 1st, 2nd, 3rd, etc.● Add the following elements to the name of aconference, etc., if applicable and readilyascertainable. Add them in this order:-- the number of the conference, etc. (see 11.6)-- the date of the conference, etc. (see 11.4.2)-- the location of the conference, etc. (see11.3.2).
    63. 63. Exercise: What is the preferred nameof these meetings?181st Semiannual General Conference of the Church of JesusChrist of Latter-day Saints, October 1-2, 2011110 2 $a Church of Jesus Christ of Latter-day Saints. $b SemiannualGeneral ConferenceSeventh Annual Global Conference on PharmaceuticalMicrobiology, October 22-23 2012 (held in Bethesda, Md.)111 2 $a Annual Global Conference on Pharmaceutical MicrobiologyThe 13th International Symposium on Online Journalism (held atthe Blanton Museum of Art)111 2 $a International Symposium on Online Journalism68
    64. 64. Exercise:Conferences
    65. 65. Things to Remember aboutConferences· When to create collective conferencerecords· Include frequency when part of the name· Add place unless institution identifies better(but both may be recorded as elements)
    66. 66. Other elements∙ Other designation (RDA 11.7)– Names not conveying corporate body– Type of jurisdiction– Other designation
    67. 67. Other elements∙ The elements are not core, but may berecorded– Language of the corporate body (RDA 11.8)– Address of the corporate body (RDA 11.9)– Field of activity of the corporate body (RDA11.10)– Corporate history (RDA 11.11)
    68. 68. Constructing the AuthorizedAccess Point (RDA 11.13)1. Record the Preferred name in subfield $a ofthe 110 or 111 field110 2 Kurt Weill Foundation for Music2. Make additions, as applicableNames not indicating a corporate body (RDA11.13.1.2)110 2 Johann Traeg (Firm)
    69. 69. Constructing the AuthorizedAccess Point (RDA 11.13)3. Place associated with the corporate body(RDA 2 $a Constitution Party (U.S.)4. Associated institution (RDA 2_ $a National Portrait Gallery(Smithsonian Institution)
    70. 70. Constructing the AuthorizedAccess Point (RDA 11.13)5. Date associated with the corporate body (RDA11.13.1.5)110 2 $a Constitution Party (U.S. : 1952-1968)6. Type of jurisdiction (RDA $a Cork (Ireland : County)7. Other designation111 2 $a World Cup (Soccer)
    71. 71. Government Officials (RDA11.2.2.21)Record the title of heads of state, heads ofgovernments, etc. as a subdivision of thejurisdiction.110 1 $a Indonesia. $b President110 1 $a Swaziland. $b Prime Minister
    72. 72. Government Officials (RDA11.2.2.21)When identifying a specific incumbent to theoffice, add-- inclusive years of the reign or incumbency-- name of the person in a brief form110 1 $a Indonesia. $b President (1949-1967 :Soekarno)110 1 Tucson (Ariz.). b Mayor (1951-1955 : Emery)ǂ
    73. 73. Government Officials (RDA11.2.2.21)Subj use b110 1 $a United States. $b President (1993-2001 : Clinton)500 1 $a Clinton, Bill, $d 1946-667 SUBJECT USAGE: This authorized accesspoint is not valid for use as a subject. Worksabout this person are entered under Clinton,Bill, 1946-
    74. 74. Religious Officials (RDA use b110 2 Catholic Church. $b Pope (2005-2013 :Benedict XVI)500 1 Benedict $b XVI, $c Pope, $d 1927-667 SUBJECT USAGE: This authorized accesspoint is not valid for use as a subject. Worksabout this person are entered under BenedictXVI, Pope, 1927-
    75. 75. Variant names (RDA 11.2.3)•Variants can occur for corporate names asthey do for other types of names•Record variant names:− Used by the corporate body− Found in reference sources− Resulting from a different transliteration ofthe name
    76. 76. Variant names (RDA 11.2.3)•Record variant names:− For a direct form of the name if thepreferred name is recorded as asubdivision of a higher or related body.− For the name as a subdivision of a higheror related body if the preferred name isrecorded in direct form
    77. 77. Variant names (RDA 11.2.3)● Variant names are recorded in subfield $a of aMARC 400 field110 2 $a United Nations410 2 $a UNO410 2 $a Naciones Unidas410 2 $a ‫متحد‬ ‫ملل‬ ‫سازمان‬410 2 $a Организация Объединённых Наций– etc. ...
    78. 78. Related Persons (RDA 30)•Related persons are recorded in 500 fields,and may include a relationship indicator insubfield $i (from RDA Appendix K), with $w r.110 2_ $a Miles Davis Quintet.500 1_ $i Founder: $a Davis, Miles $w r
    79. 79. Related Families (RDA 31)•Related families are also recorded in 500fields. You may include a relationship indicatorin subfield $i (from RDA Appendix K), with $wr, or may use MARC $w coding.110 2_ $a San Francisco Coffee Company500 3_ $w r $i Founder: $a Larizadeh (Family)100 3_ $a Larizadeh (Family)510 2_ $w r $i Founded corporate body: $a San Francisco Coffee Company
    80. 80. Related Corporate Bodies (RDA 32)•Related corporate bodies are recorded in 510fields. You may include a relationship indicatorin subfield $i (from RDA Appendix K), with $wr, or may use MARC $w coding.110 2_ $a Verizon510 2_ $w r $i Mergee: $a Bell Atlantic Corporation510 2_ $w r $i Mergee: $a GTE Corporation
    81. 81. 86Government-designated Parks, Forests,Etc.Establish headings needed for the geographic entity assubjects tagged 151 through SACO, usually with ageographic qualifierEstablish authorized access points needed for entriesfor the corporate, administrative entity as a creatoror contributor with the qualifier (Agency : [GovtName]). Use MARC tag 110Not limited to U.S. parks, forests, etc. Z1, App. 1
    82. 82. 87Name headingSubjectheading
    83. 83. Exercise•Complete the authority records for thesecorporate bodies:Butler Institute of American ArtFacultad de Medicina of UniversidadAutónoma de San Luis PotosíThird International Workshop on Nude Mice
    84. 84. Things to Remember· Remember when to add elements to thename· When name changes, establish earlier andlater forms· Make distinctions between variant formsof the name and name changes