Language and Style in Reports <ul><li>What is style? </li></ul><ul><li>“ The style of a work is not a sort of veneer glued...
Style contd. <ul><li>All writing has style… </li></ul><ul><li>It may be poor, good, excellent, personal, impersonal,  etc....
Style refers to… <ul><li>1. The scientific attitude </li></ul><ul><li>2. Readability  </li></ul><ul><li>is determined by t...
For better readability… <ul><li>Use strong vigorous words </li></ul><ul><li>Ex: a. eminently successful business executive...
For better readability… <ul><li>Use strong vigorous words </li></ul><ul><li>Use verbs  </li></ul><ul><li>Prefer the famili...
For better readability… <ul><li>Prefer the familiar to the unfamiliar. </li></ul><ul><li>Ex:  The conclusion ascertained f...
For better readability… <ul><li>Prefer the familiar to the unfamiliar  contd. </li></ul><ul><li>Ex: The antiquated mechani...
For better readability… <ul><li>Use Active Voice </li></ul><ul><li>The policy was enforced by the committee. </li></ul><ul...
For better readability… <ul><li>Use Correct Idiom </li></ul><ul><li>Authority about  </li></ul><ul><li>authority on </li><...
For better readability… <ul><li>Prefer the familiar to the unfamiliar. </li></ul><ul><li>Ex: Company operations for the pr...
For better readability… <ul><li>Prefer the concrete to the abstract. </li></ul><ul><li>A sizable profit  </li></ul><ul><li...
 
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Copy Of Lang And Style In Reports

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Copy Of Lang And Style In Reports

  1. 1. Language and Style in Reports <ul><li>What is style? </li></ul><ul><li>“ The style of a work is not a sort of veneer glued over the outside… </li></ul><ul><li>On the contrary it is like a pattern that goes all the way through..” </li></ul>
  2. 2. Style contd. <ul><li>All writing has style… </li></ul><ul><li>It may be poor, good, excellent, personal, impersonal, etc.. </li></ul><ul><li>2 people may write the same report and yet it would be different because of the style… </li></ul>
  3. 3. Style refers to… <ul><li>1. The scientific attitude </li></ul><ul><li>2. Readability </li></ul><ul><li>is determined by the word choice, sentence length and para length </li></ul>
  4. 4. For better readability… <ul><li>Use strong vigorous words </li></ul><ul><li>Ex: a. eminently successful business executive </li></ul><ul><li>Tycoon </li></ul><ul><li>b. period of business prosperity </li></ul><ul><li>boom </li></ul><ul><li>Use verbs (they are the strongest form of speech followed by the noun) </li></ul>
  5. 5. For better readability… <ul><li>Use strong vigorous words </li></ul><ul><li>Use verbs </li></ul><ul><li>Prefer the familiar to the unfamiliar </li></ul>
  6. 6. For better readability… <ul><li>Prefer the familiar to the unfamiliar. </li></ul><ul><li>Ex: The conclusion ascertained from a perusal of the pertinent data is that a lucrative market exists for the product. </li></ul><ul><li>The data studied shows that the product is in good demand. </li></ul>
  7. 7. For better readability… <ul><li>Prefer the familiar to the unfamiliar contd. </li></ul><ul><li>Ex: The antiquated mechanisms were utilized for the experimentation. </li></ul><ul><li>The old machines were used for the test. </li></ul>
  8. 8. For better readability… <ul><li>Use Active Voice </li></ul><ul><li>The policy was enforced by the committee. </li></ul><ul><li>The committee enforced the policy. </li></ul><ul><li>A gain of 30.1 percent was recorded for soft-line sales. </li></ul><ul><li>Soft-line sales gained 30.1 percent. </li></ul>
  9. 9. For better readability… <ul><li>Use Correct Idiom </li></ul><ul><li>Authority about </li></ul><ul><li>authority on </li></ul><ul><li>Enamored with </li></ul><ul><li>enamored of </li></ul><ul><li>Equally as bad </li></ul><ul><li>equally bad </li></ul><ul><li>In accordance to </li></ul><ul><li>in accordance with </li></ul>
  10. 10. For better readability… <ul><li>Prefer the familiar to the unfamiliar. </li></ul><ul><li>Ex: Company operations for the preceding accounting period terminated with a substantial deficit. </li></ul><ul><li>The company lost much money last year. </li></ul>
  11. 11. For better readability… <ul><li>Prefer the concrete to the abstract. </li></ul><ul><li>A sizable profit </li></ul><ul><li>A 22% profit </li></ul><ul><li>In the near future </li></ul><ul><li>By Thursday noon </li></ul><ul><li>Work-saving machine </li></ul><ul><li>does work of 7 people </li></ul>

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