An ILTA ’06 Encore Presentation Sherry Kappel Sr. VP, Chief Innovation Officer Document Success  with Office 2007 Office 2...
Today’s Agenda <ul><li>Have you seen Office 2007? </li></ul><ul><li>File Formats Change </li></ul><ul><ul><li>New file ext...
<ul><li>Enterprises depend on us to help maintain a  high-performance document production environment through: </li></ul><...
Have you seen Office 2007? <ul><li>A few things are different… </li></ul><ul><ul><li>New UI </li></ul></ul><ul><ul><li>New...
Word 2007 Tour
Firm Considerations <ul><li>New UI and Training impact  </li></ul><ul><li>Changes compel review of existing work product  ...
Client Considerations <ul><li>Expectations about XML capabilities </li></ul><ul><li>Representation in pace with technology...
Save Options Default Formats
Business Impact <ul><li>Where is Microsoft moving? </li></ul><ul><ul><li>2007 Default format is .docx </li></ul></ul><ul><...
Icons and Extensions doc docx docm dotx dotm XML Binary XML with macros
XML in Office <ul><li>Office 2003 had varying levels of XML   </li></ul><ul><li>WordProcessingML: Full fidelity in 2003 </...
XML in Office <ul><li>ODF Open Document Format </li></ul><ul><li>Gaining acceptance in Europe  </li></ul><ul><li>Similar t...
Open XML File: User View Letter.docx
.docx “Package” Zip File is smaller than binary  Zips/unzips on-the-fly Media/Objects are stored intact Extensible beyond ...
Open XML File: Developer View Letter.docx
docx “Package” Model
<ul><li>Demo replacement of a graphic </li></ul>
 
 
 
Planning for Compatibility, or… <ul><li>What will you do when Office 2007 arrives? </li></ul><ul><li>“ Save As” in 2007 re...
…The Error You’ll Start Seeing
Compatibility: Document Exchange Word 2007 Word 2000 Word XP, Word 2003  Word 97- 2003 Word 2007
<ul><li>Prerequisites </li></ul><ul><li>OS Versions </li></ul><ul><ul><li>Windows XP SP 1 </li></ul></ul><ul><ul><li>Windo...
Transforming your Interface <ul><li>Command bars & toolbars no longer exist </li></ul><ul><li>User customization: Quick Ac...
Toolbars: 2003 to 2007
Quick Access Development <ul><li>User Accessible Quick Access Toolbar </li></ul><ul><ul><li>Limits on space </li></ul></ul...
Why Ribbon Development ? Complex customization Consistent between documents Improves screen space XML Flexibility Structur...
Ribbon Architecture ribbon tabs tab group control group control control
Office 2007 Ribbon Basics <ul><li>Define Ribbon </li></ul><ul><li>Add Tabs </li></ul><ul><ul><li>Add “Groups” each tab </l...
Word 2007 Migration Roadmap
Questions to Ponder Can this replace PDF  creation add-ins? Do I need a document comparison tool? What about metadata clea...
Review <ul><li>Business Concerns re Word 2007  </li></ul><ul><li>Ribbon Design Elements </li></ul><ul><li>Word 2007 — Feat...
Conclusions <ul><li>Office 2007 requires a major change management focus, the likes of which we have not yet seen </li></u...
Resources & References <ul><li>Microsoft Office UI Redesign  (video)  </li></ul><ul><li>Office 2007 Tips & Tricks  (upcomi...
Resources & References <ul><li>Web Sites: Office 2007 </li></ul><ul><li>2007 Microsoft Office System Preview  http://www.m...
Resources & References <ul><li>Open Document Format (ODF) </li></ul><ul><li>WikiPedia: Open Document Format http:// en.wik...
Questions & Answers <ul><li>Please type any questions  into the chat box on your right </li></ul>
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Document Sucuess With Office 2007

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Document Sucuess With Office 2007

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  • Document Sucuess With Office 2007

    1. 1. An ILTA ’06 Encore Presentation Sherry Kappel Sr. VP, Chief Innovation Officer Document Success with Office 2007 Office 2007 Beta product was used to prepare this material. Changes to the final version of Office 2007 may still occur which can impact material presented here*.
    2. 2. Today’s Agenda <ul><li>Have you seen Office 2007? </li></ul><ul><li>File Formats Change </li></ul><ul><ul><li>New file extensions </li></ul></ul><ul><ul><li>XML in Office </li></ul></ul><ul><ul><li>.docx “Package” </li></ul></ul><ul><ul><li>Compatibilities Package review </li></ul></ul><ul><li>Moving Forward with Office 2007 </li></ul><ul><ul><li>Comparing inside </li></ul></ul><ul><ul><li>Toolbars to Ribbons </li></ul></ul>Word 2007
    3. 3. <ul><li>Enterprises depend on us to help maintain a high-performance document production environment through: </li></ul><ul><li>Industry leading software </li></ul><ul><li>Expert level support </li></ul><ul><li>Professional services </li></ul><ul><li>Applied practical knowledge </li></ul>About Microsystems
    4. 4. Have you seen Office 2007? <ul><li>A few things are different… </li></ul><ul><ul><li>New UI </li></ul></ul><ul><ul><li>New File Format </li></ul></ul><ul><ul><li>A Few New Features </li></ul></ul><ul><li>A quick tour… </li></ul>
    5. 5. Word 2007 Tour
    6. 6. Firm Considerations <ul><li>New UI and Training impact </li></ul><ul><li>Changes compel review of existing work product </li></ul><ul><li>Document format forces collaboration & updates </li></ul><ul><li>Limit desktop applications if possible </li></ul><ul><li>Benefit from XML infrastructures </li></ul><ul><li>Reduce file storage </li></ul>
    7. 7. Client Considerations <ul><li>Expectations about XML capabilities </li></ul><ul><li>Representation in pace with technology </li></ul><ul><li>Document collaboration & exchange </li></ul><ul><li>Supply standard formats like ODF </li></ul>
    8. 8. Save Options Default Formats
    9. 9. Business Impact <ul><li>Where is Microsoft moving? </li></ul><ul><ul><li>2007 Default format is .docx </li></ul></ul><ul><ul><li>Binary (.doc) format 97- 2003 </li></ul></ul><ul><ul><li>Promote benefits of XML </li></ul></ul><ul><ul><li>Compatibility/converter available </li></ul></ul><ul><ul><li>To what format, how and when shall we move our files? </li></ul></ul>
    10. 10. Icons and Extensions doc docx docm dotx dotm XML Binary XML with macros
    11. 11. XML in Office <ul><li>Office 2003 had varying levels of XML </li></ul><ul><li>WordProcessingML: Full fidelity in 2003 </li></ul><ul><li>OpenXML Supports: </li></ul><ul><ul><li>Faster programmatic load </li></ul></ul><ul><ul><li>Isolate disparate elements </li></ul></ul>
    12. 12. XML in Office <ul><li>ODF Open Document Format </li></ul><ul><li>Gaining acceptance in Europe </li></ul><ul><li>Similar to OpenXML </li></ul><ul><ul><li>no legacy Word support </li></ul></ul><ul><li>Office 2007 will offer support </li></ul>
    13. 13. Open XML File: User View Letter.docx
    14. 14. .docx “Package” Zip File is smaller than binary Zips/unzips on-the-fly Media/Objects are stored intact Extensible beyond Microsoft formats Component correction capability Easier programmatic access Security enhanced Robust Compacted Open
    15. 15. Open XML File: Developer View Letter.docx
    16. 16. docx “Package” Model
    17. 17. <ul><li>Demo replacement of a graphic </li></ul>
    18. 21. Planning for Compatibility, or… <ul><li>What will you do when Office 2007 arrives? </li></ul><ul><li>“ Save As” in 2007 returns to legacy versions </li></ul><ul><li>“ Compatibility” supports bi-directional moves Word 2000, 2003 and XP to Word 2007 </li></ul><ul><li>Batch conversion available with OMPM </li></ul>
    19. 22. …The Error You’ll Start Seeing
    20. 23. Compatibility: Document Exchange Word 2007 Word 2000 Word XP, Word 2003 Word 97- 2003 Word 2007
    21. 24. <ul><li>Prerequisites </li></ul><ul><li>OS Versions </li></ul><ul><ul><li>Windows XP SP 1 </li></ul></ul><ul><ul><li>Windows 2000 SP 4 </li></ul></ul><ul><ul><li>Windows Server 2003 </li></ul></ul><ul><li>Office Versions </li></ul><ul><ul><li>Office 2003 SP 1 </li></ul></ul><ul><ul><li>Office XP SP 3 </li></ul></ul><ul><ul><li>Office 2000 SP 3 </li></ul></ul><ul><li>Compatibility Pack </li></ul><ul><li>Supports Word, PowerPoint, & Excel </li></ul>Compatibility Requirements .docx - document .dotm - macro-enabled document
    22. 25. Transforming your Interface <ul><li>Command bars & toolbars no longer exist </li></ul><ul><li>User customization: Quick Access Toolbar </li></ul><ul><li>Developer customization: Ribbon </li></ul>What are the approaches?
    23. 26. Toolbars: 2003 to 2007
    24. 27. Quick Access Development <ul><li>User Accessible Quick Access Toolbar </li></ul><ul><ul><li>Limits on space </li></ul></ul><ul><ul><li>Includes “Save”, “Undo”, “Redo” & “Quick Print” as default </li></ul></ul><ul><ul><li>Held in the User Profile </li></ul></ul><ul><ul><li>Format is XML </li></ul></ul>
    25. 28. Why Ribbon Development ? Complex customization Consistent between documents Improves screen space XML Flexibility Structural feedback limited No user interface
    26. 29. Ribbon Architecture ribbon tabs tab group control group control control
    27. 30. Office 2007 Ribbon Basics <ul><li>Define Ribbon </li></ul><ul><li>Add Tabs </li></ul><ul><ul><li>Add “Groups” each tab </li></ul></ul><ul><ul><li>Add Buttons & Menus </li></ul></ul>
    28. 31. Word 2007 Migration Roadmap
    29. 32. Questions to Ponder Can this replace PDF creation add-ins? Do I need a document comparison tool? What about metadata cleaning utilities? Is Microsoft poised to take over document management? SharePoint Inspectors Compare Save as PDF
    30. 33. Review <ul><li>Business Concerns re Word 2007 </li></ul><ul><li>Ribbon Design Elements </li></ul><ul><li>Word 2007 — Feature Demonstration </li></ul><ul><li>File Format & Compatibilities </li></ul><ul><li>Technical How-to’s — Toolbars & Ribbons </li></ul><ul><li>Roadmap Summary & Next Steps </li></ul><ul><li>Resources & References </li></ul>
    31. 34. Conclusions <ul><li>Office 2007 requires a major change management focus, the likes of which we have not yet seen </li></ul><ul><ul><li>We have the time… </li></ul></ul><ul><ul><li>… but we need to use it </li></ul></ul><ul><li>Confront the change challenge at three levels </li></ul><ul><ul><li>Developers </li></ul></ul><ul><ul><li>Design Team (Trainers, Document Specialists, Workflow, Business Analysts, Practice Teams) </li></ul></ul><ul><ul><li>End-users (Lawyers, Secretaries, Business Users) </li></ul></ul><ul><li>Next step: Research – Word 2007 Readiness Roadmap </li></ul>
    32. 35. Resources & References <ul><li>Microsoft Office UI Redesign (video) </li></ul><ul><li>Office 2007 Tips & Tricks (upcoming webcasts) </li></ul><ul><li>Interactive Word 2003 to Word 2007 guide (interactive online guide) </li></ul><ul><li>Microsoft Office 2007 (beta download or on-line experience) </li></ul><ul><li>Microsoft Office Word team (blog) </li></ul><ul><li>Word 2007 Training Template (PowerPoint template, 107 slides) </li></ul><ul><li>Word Viewer (download) > views .docx files </li></ul><ul><li>Office Open XML (blog) > all about the format </li></ul><ul><li>The power of OOXML (video) > Mindjet & Microsoft </li></ul><ul><li>The power of OOXML (blog) > Mindjet & Microsoft </li></ul><ul><li>Open XML Developer site (web site) </li></ul><ul><li>Office Migration Planning Manager (web site) </li></ul>
    33. 36. Resources & References <ul><li>Web Sites: Office 2007 </li></ul><ul><li>2007 Microsoft Office System Preview http://www.microsoft.com/office/preview/ default.mspx </li></ul><ul><li>Compatibilities Link </li></ul><ul><li>http://www.microsoft.com/office/preview/beta/ converter.mspx </li></ul><ul><li>Office Developer Resources http:// msdn.microsoft.com /office/ </li></ul><ul><li>Open XML Developer http://openxmldeveloper.com/default.aspx </li></ul><ul><li>ECMA Standards Documentation http://www.ecma-international.org/news/TC45_current_work/TC45_available_docs.htm </li></ul>
    34. 37. Resources & References <ul><li>Open Document Format (ODF) </li></ul><ul><li>WikiPedia: Open Document Format http:// en.wikipedia.org/wiki/Open_document_format </li></ul><ul><li>Online community for the OpenDocument Format OASIS Standard http:// opendocument.xml.org / </li></ul><ul><li>Microsoft OpenXML to ODF Converter http://odf-converter.sourceforge.net/blog / </li></ul><ul><li>XML Paper Specification (XPS) </li></ul><ul><li>Microsoft’s XPS Site http://www.microsoft.com/ whdc/xps/default.mspx </li></ul><ul><li>2007 Microsoft Office Add-in: Microsoft Save as PDF or XPS http://www.microsoft.com/downloads/ details.aspx?FamilyID =4d951911-3e7e-4ae6-b059-a2e79ed87041&DisplayLang=en </li></ul>
    35. 38. Questions & Answers <ul><li>Please type any questions into the chat box on your right </li></ul>

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