Don't Get Lost on the Cutting Room Floor: Organizing Your Assets for Content Creation


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  • How many of you are currently or going to be editing video for your organization?How many of you have some sort of organizational system in place… how many have just been thrown a bunch of flip cams and are trying to figure out what to do with it all?
  • Lost a file? Haven’t been able to find assets you need? Had to open up a project made by a predecessor and have no idea what you’re looking at?
  • Larger projects down the road? More complicated? Just MORE?
  • iMovie or other software that duplicates your media every time will cost you more in the long run because the extra storage will cost more than the $80 you spend on the NLE.
  • Typical office File Server does not support the data rates required for video work, also USB not a great option. Firewire, eSATA, keep an eye on Thunderbolt.
  • Producers, marketing, PR, can see what is available without always having to come to you to find out.
  • Vimeo Plus is only $60 PER YEAR!!
  • LTO – LinearTape Open
  • Don't Get Lost on the Cutting Room Floor: Organizing Your Assets for Content Creation

    1. 1. Don’t Get Lost on the Cutting Room Floor (Organize Your Assets for Content Creation)<br />#11NTCcutroom<br />Josh Cass, Editor<br />Stacy Laiderman, Producer<br />See3 Communications<br />
    2. 2. Session Evaluation<br />Each entry via text or web is a chance to win great NTEN prizes throughout the day! <br />TEXT<br />Text 11NTCcutroom to 69866.<br />ONLINE<br />Use 11NTCcutroom at <br /><br />Session Evaluations <br />Powered By:<br />
    3. 3. Introduction<br /><ul><li>The importance of being organized.
    4. 4. Differences in editing tools.
    5. 5. Storage
    6. 6. Organizational strategy
    7. 7. Archive process
    8. 8. Archive storage</li></li></ul><li>Imagine your digital assets in the physical world:<br />Where would you rather work?<br />
    9. 9. Added Benefits<br /><ul><li>Work faster
    10. 10. Find it when you need it
    11. 11. Longevity
    12. 12. More time to stay focused on being creative!</li></li></ul><li>Think before you act<br /><ul><li>Prepare your organization strategy ahead of time.
    13. 13. Be consistent with every project.
    14. 14. Try to plan for the future.</li></li></ul><li>Choosing your editing tool<br /><ul><li>Consumer NLE’s such as iMovie and Windows Movie Maker.
    15. 15. Inexpensive more fully featured reference NLE’s such as Premiere Elements or Sony Vegas.
    16. 16. Professional level NLE’s such as Final Cut Pro, Avid, or Premiere Pro</li></li></ul><li>Storage Devices<br />
    17. 17. External Storage<br /><ul><li>Why use external storage?
    18. 18. Don’t use you’re computer’s primary hard drive.
    19. 19. How much storage will you need?
    20. 20. AJA data rate calculator.</li></li></ul><li>What kind of external storage?<br /><ul><li>Three good options.
    21. 21. Using a backup drive.
    22. 22. Software to perform the backup.
    23. 23. RAID
    24. 24. Level 0 is not safe
    25. 25. Level 1
    26. 26. Level 5</li></li></ul><li>Random Array of Independent (or Inexpensive) Disks<br /><ul><li>How RAID works
    27. 27. Redundancy
    28. 28. Parity</li></li></ul><li>Start with a file structure<br /><ul><li>Think about your needs
    29. 29. Folders are your friend
    30. 30. Video
    31. 31. Images
    32. 32. Audio
    33. 33. Graphics and Branding
    34. 34. Projects</li></li></ul><li>Create a file naming system<br /><ul><li>Make the filenames easily identifiable.
    35. 35. Both on your storage device and in your NLE.
    36. 36. Version, version, version.</li></ul><br /><br />
    37. 37. A system only works if you use it<br /><ul><li>Copy your files to the correct folder BEFORE you import them.
    38. 38. Take the time to name your files correctly.</li></li></ul><li>So your video is done. Now what?<br />
    39. 39. Create a paper trail<br /><ul><li>A log of every project that you have completed.
    40. 40. Store in an easy-to-access location such as your office fileserver.
    41. 41. Make it easy for anyone to understand.</li></li></ul><li>Other things to include in the paper trail<br /><ul><li>What elements are in a project
    42. 42. What footage was shot
    43. 43. What music was used
    44. 44. What kind of images were used
    45. 45. Transcripts
    46. 46. Script of the finished video
    47. 47. Doesn’t have to be a detailed list of everything</li></li></ul><li>Save your finished copy<br /><ul><li>Keep a high-quality version of your finished project
    48. 48. Easily accessible
    49. 49. Download the source file
    50. 50. Vimeo Plus vs. YouTube
    51. 51. Office file servers
    52. 52. Website CMS or DAM system</li></li></ul><li>Archive Storage<br /><ul><li>Your storage is getting full and you need to get rid of old assets.
    53. 53. Optical storage is an option IF your projects are small enough.
    54. 54. LTO – put that tapeless media on TAPE!
    55. 55. Periodic hard disk conditioning.</li></li></ul><li>Questions?<br />
    56. 56. Contact Information<br /><ul><li>Josh Cass,
    57. 57. Stacy Laiderman,</li>