What You Need to Know:
Trace and Your Publications
Rachel Radom
Scholarly Communication & Publishing Librarian
Spring 2016

Overview
• What is Trace?
• When would you
use it?
• What is Green
Open Access?
• Benefits of
depositing work in
Trace
• Your Subject
Librarian

What is Trace?
• Online archive of institutional research
• UT’s own open repository
• Makes work findable
• Makes work accessible
• Trace: Tennessee Research and Creative
Exchange http://trace.tennessee.edu

When should you use Trace?
Whenever you want to share any of the
following:
• Electronic theses or dissertations
• Peer-reviewed journal articles*
• Data sets*
• Presentations, white papers, etc.
*Often required by funders with public access
policies (compliance issue)

For Theses & Dissertations
• Submit to Trace
• If desired, request an embargo from the
Graduate School
• Why an embargo?
• Chapter accepted as an article, not yet
published
• Creative work that will be sent out for
consideration as a book

For Funder Policies
• Most federal funders require public access
to research resulting from grants they fund
• Articles must be available in an open
repository (sometimes a specific one)
• Data sets must be available in an open
repository (sometimes a specific one)
• Private funders, too

For Green Open Access
• Gold OA
• Green OA / Delayed OA (12 month embargo)
• Find OA Journals that Follow Best
Practices: doaj.org

What else besides articles?
• Presentations
• White papers
• Chapters
• Artists’ Statements

Be Aware
• You cannot make work public in Trace
unless your publication agreement allows
• Not sure? Check Sherpa/RoMEO
• Sometimes subject to an embargo period (delayed
OA, or green OA)
• Deposit to Trace now, set embargo, no further action
needed
• You can negotiate your publication
agreements to allow deposit to Trace

Benefits of Trace I
• Items in Trace are indexed by Google
Scholar, making your work both findable
and accessible
• More access = More views = More
citations

Benefits of Trace II
• Gives access to “potential users in
business, charitable and public sectors,
and to the general public” (RCUK Policy on Open
Access)
• Preservation in your institution’s library
collection

Bigger Questions
• Why don’t you own your own work?
• Does a publisher need the copyright? No!
• Can you retain your copyright? Yes!
• Retain select rights via a publication
agreement amendment
• Offer a license to publish or a CC license
• Some journals allow you to keep your ©

Notes to Researchers
• Seek copyright permission for reuse of
figures, tables, and the like (2-4 months)
• Citation is not enough
• Exceptions at UT: SAGE, Wiley-Blackwell (if
figures were created by authors)
• For graduate students, much easier to go
route of article  chapter than chapter 
article (journal’s “right of first publication”)

Also…
• Get an ORCID iD
• Use the ORCID
search wizards to
auto-populate your
publications list
• On your publications
list, add links to
articles in Trace

EndNote & Lit Review Support
• Meet with your subject librarian to discuss
search strategies, receive assistance with
database searches, etc.
• Literature Review Guide
http://libguides.utk.edu/LitReviews
• Endnote/Zotero Guide (with citation manager comparison
chart)
http://libguides.utk.edu/citeman/

LIBRARIANS ARE YOUR PARTNERS IN
FINDING, WRITING & PUBLISHING.
WE WORK WITH YOU, EMPOWERING YOUR
RESEARCH & IMPROVING YOUR IMPACT.
Your Subject Librarian >> http://s.lib.utk.edu/librarians
Scholarly Communication & Publishing Librarian >> rradom@utk.edu