Successfully reported this slideshow.
We use your LinkedIn profile and activity data to personalize ads and to show you more relevant ads. You can change your ad preferences anytime.

Sapbpc nw 10.0 journals

1,642 views

Published on

Published in: Technology

Sapbpc nw 10.0 journals

  1. 1. CUBE INFORMATICS ________________________________________________________________________ SAP BPC NW 10.0 Knowledgebase JOURNALS Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 1|Page
  2. 2. CUBE INFORMATICS ________________________________________________________________________ Table of Contents Executive Summary……………………………………………………………………………………………...3 What is a Journal ….……………………………………………………………………...4 Business Scenario……………..………………………………………………………………………………….4 Journal Process Overview………………………………………………………………...5 Accessing Journal Template/Workspace …………………………………………….………………...8 Journal Template Features …………………………………………………………………....…….……..10 Creating Journal Entries .……………………………………………………………………………….…...14 Finding Journals (Advanced Query Options) ….…………………………………..………….……15 Journal Entry Creation ….…….………………………………………………………………………….….17 Journal Entry Report ………………………….…..………………………………………………………....31 Journal Status/Activity ……..……………………..…………………………………………………….…..32 Journal Security …...……………………..……………………………………………………………….…….33 Journal Detail Table .…………………………………………………………………………………….……35 Disclaimer………………………………..…………………………………………………………………….….36 Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 2|Page
  3. 3. CUBE INFORMATICS ________________________________________________________________________ Executive Summary: This how-to-guide is to illustrate the purpose of Journals and introduces to following topics of Journals:            What is a Journal Journal Purpose/Business Reason Journal Flow/Process Journal Template Journal Workspace Journal Types Manage Journals (creating/posting/reopen/unpost) Locate Journals (Advanced Query) Journal Status Journal Security Journal Detail Table This document is only covers web interface of Journals. Assumptions: We assume the user is familiar with user interface of BPC and BW. All required Dimensions and Model is in place. Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 3|Page
  4. 4. CUBE INFORMATICS ________________________________________________________________________ What is a Journal?  A Journal is a quick fix to balance an un-balanced account/amount  It is a manually entered and traceable adjustment(s)/correction(s) made to the system/model  The changes do not cascade-down to the Source System  Journal posting will update the corresponding InfoCube and Journal Detail Table  Any logic is written in Journal.lgf will be executed when the data is written to the Model via Journal Entry  Default.lgf is executed for Journal Entries only if the Journal.lgf is not used Business Scenario: Administrators load data from various source GL systems in to a Model. Accounting team will review the data and should there be discrepancy in balancing accounts/amounts, the team will create Journal (s) to balance the amounts for reconciling. This is necessary since correcting the source system and reloading may take significant amount of down time. This process is typically done after month-end and quarter-ends. Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 4|Page
  5. 5. CUBE INFORMATICS ________________________________________________________________________ Journal Process Overview: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 5|Page
  6. 6. CUBE INFORMATICS ________________________________________________________________________ Login in to the system: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 6|Page
  7. 7. CUBE INFORMATICS ________________________________________________________________________ Initial/Home Screen: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 7|Page
  8. 8. CUBE INFORMATICS ________________________________________________________________________ Accessing the Journal Template/List via the Web interface: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 8|Page
  9. 9. CUBE INFORMATICS ________________________________________________________________________ Journal Templates Presence for available Models: Templates exists for only two Models in this environment. You can create Templates for other (reporting) Models as needed. Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 9|Page
  10. 10. CUBE INFORMATICS ________________________________________________________________________ New Journal Template Features: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 10 | P a g e
  11. 11. CUBE INFORMATICS ________________________________________________________________________ Journal Template – Reopen Rules: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 11 | P a g e
  12. 12. CUBE INFORMATICS ________________________________________________________________________ Journal Template – Parameters: Journal Parameters can be configured for all the Journals that use the Template Enforced Balanced Journal  If checked will disable Balanced Option within Journal Entry screen Allow Journals to be Reopened  If checked, it allows a Posted Journal to be Reopened in a subsequent period otherwise this option will be disabled in Journal Entry screen Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 12 | P a g e
  13. 13. CUBE INFORMATICS ________________________________________________________________________ Changing the Journal Template Options and its Impact: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 13 | P a g e
  14. 14. CUBE INFORMATICS ________________________________________________________________________ Creating Journal Entries: The Journal Tab consists of a Context menu and three sub-tabs for data input/entry: Journal Entries  The journal entry sub-tab allows user to directly input Journal postings Additional Properties  The additional properties sub-tab allows user to enter additional properties defined in the Journal template Advanced Journal Balancing  Journal entries are checked dynamically for out-of-balance records. If the condition fails, the system will highlight the corresponding records Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 14 | P a g e
  15. 15. CUBE INFORMATICS ________________________________________________________________________ Journal Landing/List: Displays all available Journals for a given Model and Context Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 15 | P a g e
  16. 16. CUBE INFORMATICS ________________________________________________________________________ In Journal Landing page, go to Advanced Query option and view all the journals created by a specific user (if you do not remember the context) Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 16 | P a g e
  17. 17. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation – Available Options:  Single Journal entry – One Journal entry per account  Balanced – this option will require/force you to balance the journal while posting  Reopen in next period – this option will allow you to reopen/copy journal entry to another account or next period  Multi Headers – to generate a group of individual Journal entries and all actions effect group  Multiple Values – for various DIMs selections in the Journal body  Auto Reverse – this option will allow you reverse debits and credits value in journal entry in the next period Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 17 | P a g e
  18. 18. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation-Cond... Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 18 | P a g e
  19. 19. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation-Cond… Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 19 | P a g e
  20. 20. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Additional Properties: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 20 | P a g e
  21. 21. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation with Multi Header/Values options: This will allow us to create and post Journals for multiple periods at once. Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 21 | P a g e
  22. 22. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation – Auto Reversal option: When posted a Journal with Auto Reversal option selected, System will automatically create a new Journal Entry with Saved status and Description precede by %AUTO-REVERESED#xx% (xx being the reference to the original GroupID which is the basis for this Journal Entry) Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 22 | P a g e
  23. 23. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation – Copy to:  Copy to, will allow you to copy the Journal to a new context.  Copy to the next period is checked the TIME DIM will be disabled  The Copied Journal Entry will be in Saved Status Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 23 | P a g e
  24. 24. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation – Reopen: You can reopen a posted journal (source) to a different (destination) period and category Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 24 | P a g e
  25. 25. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Creation – Unpost a previously posted Journal Entry & Lock a Journal Entry from modifications: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 25 | P a g e
  26. 26. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Auto Reverse: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 26 | P a g e
  27. 27. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Auto Reverse Contd… Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 27 | P a g e
  28. 28. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Auto Reverse Contd… One an Auto Reverse Journal Entry is posted a New Journal Entry will be created with a pre-fix of “%AUTO-REVERSE#xx” in Description where xx is the base Journal ID. The New Journal will be in Saved status Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 28 | P a g e
  29. 29. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Ungroup: A Journal with Multi Header/Value (Group ID) can be un-grouped to create individual Journal IDs From the Journal landing page  Select the Journal Entry and click UnGroup button Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 29 | P a g e
  30. 30. CUBE INFORMATICS ________________________________________________________________________ Journal Entry – Ungroup Contd…: Ungroup will create individual Journal Entries: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 30 | P a g e
  31. 31. CUBE INFORMATICS ________________________________________________________________________ Journal Entry Report: Journal Status: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 31 | P a g e
  32. 32. CUBE INFORMATICS ________________________________________________________________________ Journal Activity: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 32 | P a g e
  33. 33. CUBE INFORMATICS ________________________________________________________________________ Journal Security: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 33 | P a g e
  34. 34. CUBE INFORMATICS ________________________________________________________________________ Journal Security Contd… Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 34 | P a g e
  35. 35. CUBE INFORMATICS ________________________________________________________________________ Journal Detail Table: How to look up Journal Detail Table: 1. In BW, got to Transaction Code SE16 2. Enter table name UJA_APPSET_INFO and choose enter 3. Click F8, and note your Environment Prefix (in this case W4); Go back by clicking green arrow () twice 4. Type UJA_APPL and click enter key; Select your Environment (Satya1), Click F8 and note LEGAL prefix (JC0) 5. Go back by clicking green arrow () twice 6. Enter Journal Detail Table (/1CPMB/XXZZZJRDT) and press Enter Key then F8 (XX = W4 & ZZZ = JC0) /1CPMB/W4JC0JRDT Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 35 | P a g e
  36. 36. CUBE INFORMATICS ________________________________________________________________________ Disclaimer: This description is a preliminary version and not subject to a license agreement or any other agreement with SAP®. This document contains only intended strategies, developments, and functionalities of the SAP product and is not intended to be binding upon SAP/us to any particular course of business, product strategy, and/or development. Please note that this preview is subject to change and may be changed by SAP at any time without notice. SAP /we assume no responsibility for errors or omissions in this document. SAP /us does not warrant the accuracy or completeness of the information, text, graphics, links, or other items contained within this material. This preview is provided without a warranty of any kind, either express or implied, including but not limited to the implied warranties of merchantability, fitness for a particular purpose, or non-infringement. SAP /we shall have no liability for damages of any kind including without limitation direct, special, indirect, or consequential damages that may result from the use of these materials. This limitation shall not apply in cases of intent or gross negligence. The statutory liability for personal injury and defective products is not affected. SAP Community Contributor: Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com Author & Architect: Satya Vipperla SAP BPC & BOBJ Consultant SAP EPM Community Member Satya17@gMail.com A SAP EPM Community Service 01/01/2012 36 | P a g e

×