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Leveraging Data to Manage Change

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Delivered at the 2016 Deltek PUG-LFUG conference in San Antonio, TX

Volkert, Inc. has taken their budgeting & forecasting process to the next level. And through this process, Volkert has capitalized on significant business opportunities by providing their executives with valuable insight. Review the slides to learn how...

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Leveraging Data to Manage Change

  1. 1. 9Dots Management Corp, LLC
  2. 2. Leveraging Data to Manage Change Modeling What-if’s with a Built Out Financial Model on a BI Platform (onePlan)
  3. 3. Mike Sampson Volkert John Florio 9DOTS Mike Marotta 9DOTS Presenters 3
  4. 4. Presentation Agenda Defining the Opportunity Question Understanding the Challenges KPIs Analysis (onePlan) Value (onePlan) Questions About Us 4
  5. 5. The Opportunity • A major project opportunity • New geographic market • The scope of the work is massive 5
  6. 6. The Question • How do we maintain the required Key Performance Indicators necessary to achieve desired profitability? • How do we staff appropriately? 6
  7. 7. The Challenge • Maintaining project specific metrics outside of the “normal” business model in light of changing variables • The nature of the project will yield a smaller than usual multiplier • The schedule of the work is controlled by a third party 7
  8. 8. Key Performance Indicators • Multiplier • Overhead  Utilization • Profitability 8
  9. 9. Volkert’s onePlan Model Analysis & Value 9
  10. 10. Top Down Revenue • The project manager schedules out revenue by month based on  Knowledge of the project  Volkert’s billing cycle  Interactions with the other stakeholders (3rd parties) on the project 10
  11. 11. Top Down Revenue 11 SAMPLE
  12. 12. Labor Utilization • The Department Head reviews historical utilization by employee and updates utilization by employee for future months as needed 12
  13. 13. Labor Utilization 13 2.25 2.25 2.25 2.25
  14. 14. Staff Planning • The Department Head schedules out planned New Hires, Terminations, Employees cross charging into or out of the profit center 14
  15. 15. Staff Planning 15
  16. 16. Business Unit (P&L) Planner • The Accounting Department reviews fringe benefits, other overhead and cost allocations based on the revenue and labor inputs received from the Project Manager/Department Head and adjusts as needed based on historical trends and changes in revenue and labor volume 16
  17. 17. Business Unit (P&L) Planner 17
  18. 18. P&L Income Statement • The analysis is updated quarterly at least until the end of the year  Rolling 12 months • The updated model is then approved by Regional COO, Corporate COO, and the CEO 18
  19. 19. P&L Income Statement 19 17% 17% 100% 100% 14% 14% 2.25 2.25 88% 88% 1.98 1.98 -1% -1% 123% 100% 14% 14% 2.21 2.21 74% 74% 1.64 1.64 12% 7% 99% 100% 14% 14% 2.24 2.23 79% 79% 1.77 1.76 18% 12% 99% 100% 14% 14% 2.25 2.24 85% 80% 1.91 1.79 18% 13% 98% 100% 14% 14% 2.25 2.25 88% 83% 1.98 1.89 18% 14% 95% 100% 14% 14% 2.26 2.25 92% 86% 2.08 1.93 18% 15% 96% 100% 14% 14% 2.27 2.25 93% 87% 2.11 1.94 19% 15% 96% 100% 14% 14% 2.25 2.25 94% 88% 2.12 1.98
  20. 20. The Value in onePlan Automatically updates from Vision Rolling 12-month utilization averages & staff changes are loaded into onePlan through a refresh process Data needed to update the model is available within one day of closing the previous month Data does not need to be downloaded from multiple places in Vision & consolidated into a spreadsheet through processes that require Excel expertise The model is built for the entire company & is used to forecast financial information based on different variables that exist in the different geographic markets & service type disciplines that Volkert serves Data Pay Rates Availability No Excel Expertise Unique Model 20
  21. 21. Questions? 21 Mike Sampson Volkert John Florio 9DOTS Mike Marotta 9DOTS
  22. 22. About Us 9Dots Management Corp, LLC 9DOTS is a company dedicated and driven to solving business challenges with data and analytics. Our team of out-of-the-box thinkers have experience building enterprise-wide solutions for various industries--including Architecture & Engineering. Organizations benefit with better, actionable information that empowers businesses to grow their business. For more information, please visit/call: www.ixdots.com | 610.682.6220 Volkert Volkert, Inc. is an employee-owned infrastructure engineering firm serving state and federal agencies, local and municipal governments, private industry and select international clients. Founded in 1925, Volkert’s growth from a regional engineering firm has matured to include a national client base. Ranked as one of the top U.S. engineering firms, Engineering News Record list Volkert as #98 in the Top 500 Design Firms in the United States. The firm’s staff of 800 includes planners, multi- disciplinary engineers, construction engineers, environmental specialists, program/construction managers, real estate specialists and landscape architects. Headquartered in Mobile, Alabama, Volkert has offices in 10 states and the District of Columbia, with experience and/or professional registrations throughout the United States. 22

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