1. Unit – 11
File Management
Manage File Effectively
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2. How do we manage files?
• Using File Explorer
• Quick Access
• Hierarchical directory or folder structure
• Open and Open with
• Default Program
• Save, export and print files in a variety of formats
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3. Save, export and print files in a variety of
formats
• Save - save the current file with the same filename
• Save as - save the current file with a new name, and/or new file type,
and/or in a new location
• Print - print the current file
• Export - export, save a copy in .pdf format or to change the file type in
some packages.
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4. Unit – 11
File Management
Generic File Type
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5. What is Generic File Type?
Generic file format allow to save files so that they can be opened on any
platform. ( *.numbers, *.pages, *.docx, *.xlsx are not generic )
• Text
• Image
• Audio
• Website
• Compressed
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6. Common Generic Text
Comma Separated Values (.csv)
 Takes data in form of table
 Save in text format
 Separated by commas
Text (.txt)
 Not formatted
 Can be opened with any word
processor (eg: Microsoft Word, Pages)
Rich Text Format (.rtf)
 Text file type that save some
formatting
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7. Common Generic Image
 Graphic Interchange Format (.gif)
 Store still or moving images
 Efficient method of storing images using smaller
file size
 Widely used in web pages
 Joint Photographic Expert Group
(.jpg/.jpeg)
 Store still image only (no moving)
 Efficient method of storing images using smaller
file size
 Widely used in web pages
Portable Document Format (.pdf)
 Document that have been converted into
image format
 Can be read by most computers
 Look just as they would when printed
 Can contain clickable link, audio, video,
button and form fields
 Can be locked from editing
 Text can be copied and paste
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8. Common Generic Image
Portable Network Graphic (.png)
 Compress graphic (image)
 Without loss any of image quality
Moving Picture Expert Group Layer 4 (.mp4)
 Not single format
 A multimedia container
 Use to store video, audio, image, subtitle, text, and so on
 Often use to transfer video files on the internet
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9. Common Generic Audio
Moving Picture Expert Group Layer 3 (.mp3)
 Compressed file format
 Used to store audio files
 Cannot store image
 Small in size
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10. Common Generic Website Authoring
Cascading Styling Sheet (.css)
 A stylesheet that will be attach to one
or more web pages
 To define pages color scheme, font
and so on
Hyper Text Markup Language
(.html)
 Text based language
 To create markup that a web browser
able to display
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11. Common Generic Compressed File
Roshal Archieve (.rar)
 A container that can hold any files type
in compressed format
 Reduce number of bytes needed to
save file
 Developed for Windows by Eugene
Roshal
Zip (.zip)
 A container that can hold any files type
in compressed format
 Reduce number of bytes needed to
save file
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12. Unit – 11
File Management
Reduce file sizes for storage
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13. Why and how do we reduce file sizes?
• Less storage
• Change the quality of the image
• Compressing the files by changing other format (such as: .pdf, .zip, .rar)
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