1.
PlanninganEvent
foryourChapter:
AChecklist

2.
Warning:Youcan’thaveyourevent
ifyoudon’tfollowthestepslaidout
inthispresentation!

3.
EventPlanningTimeline
Decide
on venue
and other
details
Obtain
contracts and
review before
signing
If contract
has any
insurance
language,
complete the
form on MJ Sorority’s
website at least two weeks in advance
Ruth at
MJ will be
in touch with
any questions
or concerns
Have a fun
and safe
event!
REMEMBER, MAKE SURE YOU’RE FOLLOWING YOUR SORORITY’S EVENT
PLANNING GUIDELINES!
Choose a
date – at least
30 days in
advance

4.
WhatToDo&When
FIRST AND FOREMOST, MAKE SURE YOU’RE
FOLLOWING YOUR SORORITY’S EVENT
PLANNING GUIDELINES!

5.
EventPlanningTimeline
Choose a
date – at least
30 days in
advance

6.
WeneedaMINIMUMofTWOWEEKSnoticeto
processcertificatesofInsuranceand/orhave
yourcontractsreviewed.

7.
TwoWeeks
PriortoEvent

8.
Howlong?

9.
EventPlanningTimeline
Decide
on venue
and other
details

10.
DecideonAVenue

11.
MakeSuretheVenueisInsured
Recommended minimum limits
(when applicable):
General Liability—$1,000,000
Liquor Liability—$1,000,000

12.
MakeSuretheVenueisInsured
If hiring security, verify that the security
company carries:
Workers’ Compensation/Employee
Liability—$100,000/$500,000/$100,000

13.
MakeSuretheVenueisInsured
If hiring transportation, verify that the
transportation company carries:
Automobile Liability (for buses) —
$1,000,000

14.
EventPlanningTimeline
Obtain
contracts and
review before
signing

15.
ReviewContractsfromtheVenue
Don’t sign any contracts until you have
reviewed thoroughly.

16.
EventPlanningTimeline
If contract
has any
insurance
language or someone asks you for a Certificate
of Insurance, complete the
form on MJ Sorority’s
website at least two weeks in advance

17.
CompletetheCertificateofInsuranceForm
IF there is insurance language
(e.g. requesting a Certificate of Insurance or
proof of insurance),
complete the Certificate of
Insurance Request Form
at www.mjsorority.com.

18.
Reasonstocompletetheformatwww.mjsorority.com
Ifthecontracthasanyinsurancelanguageorif
you’reunsureifthecontracthasinsurance
language
IfsomeoneisaskingyouforaCertificateof
Insurance(AlsoCalled:ProofofInsurance)

19.
Remember
In order to ensure that we can process your
request as quickly as possible,
fill out the form as
completely as possible
and complete
the form two weeks prior to the event.

20.
Mjsorority.com
Where to find
the Certificate
of
Insurance Form

21.
Bookmark:
https://tinyurl.com/mjsorority

22.
EventPlanningTimeline
Ruth at
MJ will be
in touch with
any questions
or concerns

23.
WereceivehundredsofCertificateand
contractreviewrequestsperweek.
Repeatedlycontactingruthwillpush
yourrequesttothebackofthequeue.

24.
EventPlanningTimeline
Have a fun
and safe
event!

25.
ToSummarize…
Themoreinformationyousendus,Themorequicklyandefficientlywecan
helpyou.
Repeatrequests(Emails,PhoneCalls,Etc.)willdelayyourrequest. Iffollow
upisrequired,emailonly&includeyourorganizationandgreekchapter
nameinthesubject.
WedonotneedYOURorganization’seventplanningforms.
Weneedaminimum oftwoweeksnoticetoprocesscertificatesof
insurance.
Makesureyoufollowyoursorority’seventplanningguidelines!

26.
Checkoutourwebsiteforfurther
resources:
www.mjsorority.com