STRATEGIES FOR EFFECTIVE        COORDINATIONELI-WC/PD/STA_sta/Co:strategies/2011-12
How do you gauge success?                                          2ELI-WC/PD/STA_sta/Co:strategies/2011-12
Planning: • First step • More time in planning, lesser hassles in   execution, better productivity • The BIG picture • Int...
Planning: contd•    Identify and gauge Resources•    Time lines•    Standards of performance•    Criteria:       • Achieva...
Goals and Standards:    • Goals:         •   What can be achieved?         •   What conditions will prevail once it is ach...
Open Communication:•   Information that affects team should be shared•   Use clear, unambiguous words•   Give specific exa...
Delegation:   • Why delegate?        •   More is accomplished        •   (Office) Time is utilized effectively (deadlines)...
Understanding Conflict :   • Productive Conflict:        •   Sense of competition        •   More motivation        •   Ex...
Resolution of Conflict:• Avoiding:   • Denial, minor issues• Accommodating:   • Damage risk, cooperation at expense of goa...
Staff Development:• Trainers:     • Attitude, Knowledge, Approach• Non-threatening opportunities• Well planned:     • Use ...
Staff Evaluation  • Periodic review of performance against    expectations  • Purpose: constructive  • Non-threatening / t...
Effective Meetings:   •   Purposeful   •   Start and End on time   •   Time limits for discussion of each point   •   Agen...
Time Management:  • Team:       • Different perceptions, so different strengths         and preferences       • Facilitate...
Time Management: contd.    • Self:         •   Explore own preferences first         •   Use short strategies         •   ...
Soft Skills: •   Perception •   Analysis, decision making •   Critical thinking •   Commitment •   Steady performance     ...
Own Development:  •   Belief in growth  •   Review of own practices  •   Updates  •   Attendance in seminars, etc  •   Par...
Thank you!                                             17ELI-WC/PD/STA_sta/Co:strategies/2011-12
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Effective Coordination

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Presented to peers of ELI Women's Colleges in 2011

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Effective Coordination

  1. 1. STRATEGIES FOR EFFECTIVE COORDINATIONELI-WC/PD/STA_sta/Co:strategies/2011-12
  2. 2. How do you gauge success? 2ELI-WC/PD/STA_sta/Co:strategies/2011-12
  3. 3. Planning: • First step • More time in planning, lesser hassles in execution, better productivity • The BIG picture • Interpret all information from viewpoint of team • predict • Select most suitable options • Plans B and even C 3ELI-WC/PD/STA_sta/Co:strategies/2011-12
  4. 4. Planning: contd• Identify and gauge Resources• Time lines• Standards of performance• Criteria: • Achievable • Measurable• Recording, documentation • (after reflection / evaluation)• Re-planning 4 ELI-WC/PD/STA_sta/Co:strategies/2011-12
  5. 5. Goals and Standards: • Goals: • What can be achieved? • What conditions will prevail once it is achieved? • A time frame for achieving this • Resources that will be used • Standards: • Ongoing performance criteria • Attendance, production, safety 5ELI-WC/PD/STA_sta/Co:strategies/2011-12
  6. 6. Open Communication:• Information that affects team should be shared• Use clear, unambiguous words• Give specific examples• Express ideas clearly• Keep eye contact• Do not rush into judgement• Be an efficient listener 6ELI-WC/PD/STA_sta/Co:strategies/2011-12
  7. 7. Delegation: • Why delegate? • More is accomplished • (Office) Time is utilized effectively (deadlines) • Team feels more involved • Better productivity • Control is easier • Specific responsibility & authority • Planned delegation • Effective use of HR 7ELI-WC/PD/STA_sta/Co:strategies/2011-12
  8. 8. Understanding Conflict : • Productive Conflict: • Sense of competition • More motivation • Exploration of new ideas • More creativity • Detrimental Conflict: • Performance is interrupted • Unhealthy work atmosphere 8ELI-WC/PD/STA_sta/Co:strategies/2011-12
  9. 9. Resolution of Conflict:• Avoiding: • Denial, minor issues• Accommodating: • Damage risk, cooperation at expense of goals• Compromising: • Aggressive, cooperative• Problem Solving • Needs of both sides addressed, mutual benefit 9ELI-WC/PD/STA_sta/Co:strategies/2011-12
  10. 10. Staff Development:• Trainers: • Attitude, Knowledge, Approach• Non-threatening opportunities• Well planned: • Use of Profiles• Implementation: • Focused learning (extend deadlines, cover, etc) • Apply training to specific tasks 10ELI-WC/PD/STA_sta/Co:strategies/2011-12
  11. 11. Staff Evaluation • Periodic review of performance against expectations • Purpose: constructive • Non-threatening / targetting • Compliment when new skills are incorporated. 11ELI-WC/PD/STA_sta/Co:strategies/2011-12
  12. 12. Effective Meetings: • Purposeful • Start and End on time • Time limits for discussion of each point • Agenda: • Draft for input • Communicate final agenda prior to meet • Info relevant to attendees • Announcement • Summary: Action taken • Meeting Minutes 12ELI-WC/PD/STA_sta/Co:strategies/2011-12
  13. 13. Time Management: • Team: • Different perceptions, so different strengths and preferences • Facilitate reaching of targets within time allotted 13ELI-WC/PD/STA_sta/Co:strategies/2011-12
  14. 14. Time Management: contd. • Self: • Explore own preferences first • Use short strategies • Use organizers • Collect feedback • Announce time of availability 14ELI-WC/PD/STA_sta/Co:strategies/2011-12
  15. 15. Soft Skills: • Perception • Analysis, decision making • Critical thinking • Commitment • Steady performance 15ELI-WC/PD/STA_sta/Co:strategies/2011-12
  16. 16. Own Development: • Belief in growth • Review of own practices • Updates • Attendance in seminars, etc • Participation in delivery of above 16ELI-WC/PD/STA_sta/Co:strategies/2011-12
  17. 17. Thank you! 17ELI-WC/PD/STA_sta/Co:strategies/2011-12

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