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Abridged overcoming procrastination

Overcoming Procrastination

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Abridged overcoming procrastination

  1. 1. Corporate Success: Overcoming Procrastination 1
  2. 2. Before We Begin • Write down a task or an activity that you have been procrastinating for quite sometime, the completion of which will add value to your life. 2
  3. 3. 21 Principles to Overcome Procrastination 3
  4. 4. Principle 1 Establishing Clarity • # 1 reason why some people get their work done faster than others is they are absolutely clear about their goals and objectives. • Only 3% percent of adults have clear, written goals 4
  5. 5. Principle 2 Plan Every Day in Advance • Every 10 to 12 minutes for you to plan out your day will help save you up to 2 hours in wasted time and effort. 5
  6. 6. Principle 3 Apply the Rule of 80/20 to Everything • Pareto Principle from 1895 The Top 20% in terms of money and influence, and the bottom 80% (the trivial many) • 20 % of your activities will account for 80% of your results, 20% of your customers will account for 80% of your sales • Focus on Activities, Not Accomplishments 6
  7. 7. Principle 4 Consider the Consequences • Rule: Long-term thinking improves short-term decision making. • Successful people have a clear future orientation. 5,10, or 20 years in the future. 7
  8. 8. Principle 5 Practice Creative Procrastination • Procrastinate on low value activities • Rule: You can get your time and your life under control only to the degree to which you discontinue lower-value activities. 8
  9. 9. Principle 6 Use the ABCDE Method Continually 9 • Think on Paper – Place ABCDE next to each item on the list before you begin the first task. – A is defined as a “must do” , your A tasks are your biggest most important tasks. – B is defined as defined as a “should do”. – C is defined as “would be nice to do” – D is “delegate to someone else” – E is “eliminate all together”
  10. 10. Principle 7 Focus on Key Result Areas 10 •Key point to high performance is identifying the key result of your work. •Make a list of your most important output responsibilities and they are in sync with Management /company goals. •Then grade yourself on a scale of 1-10 where are you the strongest and the weakest?
  11. 11. Principle 8 Apply the Law of 3 • Three core tasks that you perform contain most of the value that you contribute to your day. • Your ability to identify and focus on these three key tasks and then focus on them most of the time is essential for you to perform at your best. 11
  12. 12. Principle 9 Prepare Thoroughly Before you Begin • Create a comfortable workspace • Get on with the job • Launch towards your dreams 12
  13. 13. Principle 10 Take It One Oil Barrel at a Time • Persons with comparatively moderate powers will accomplish much, if they apply themselves wholly to one thing at a time. - Samuel Smiles 13
  14. 14. Principle 11 Upgrade Your Key Skills • Upgrading your skills is one of the most important personal productivity principles of all. • A major reason for procrastination is a feeling of inadequacy, a lack of confidence or an inability in a key area of a task. • Rule: Continuous learning is the minimum requirements for success in any field. 14
  15. 15. Principle 12 Leverage Your Special Talents • You are remarkable! You have special talents and abilities that set you apart. • There are tasks that you can do that make you one of the most important 15
  16. 16. Principle 13 Identify Your Key Constraints • Identify the Limiting Factor • Apply the 80/20 Rule • Ask yourself internally “What is it in me that is holding me back?” • By defining the constraint determines the strategy that you use to alleviate it. 16
  17. 17. Principle 14 Put the Pressure on Yourself • Lead the Field- See yourself as a role model for others. Raise the bar on yourself. • Create Imaginary Deadlines • By putting pressure on yourself you will accomplish more and better tasks faster than ever before. 17
  18. 18. Principle 15 Maximize Your Personal Powers • Overworking can mean under producing. • Work at your own pace (find your best time when you are most productive), • Sometimes the very best use of your time is to go home early and go to bed. • Get enough sleep • Guard your physical health 18
  19. 19. Principle 16 Motivate Yourself into Action • To perform at your best, you must become your own personal cheerleader. You must develop a routine of coaching yourself to play at the top of your game. • Control Your Inner Dialogue • Develop a Positive Mental Attitude 19
  20. 20. Principle 17 Get Out of the Technological Time Sinks • Don’t Become Addicted • Technology is your friend • Standardize and Delegate • Refuse to be a slave • A Servant, Not a Master • Continuous Contact is Not Essential 20
  21. 21. Principle 18 Slice and Dice the Task • A major reason for procrastinating on big, important tasks is that they appear so large and formidable when you first approach them. • Develop a Compulsion to Closure • This means that you feel happier and more powerful when you start and complete a task of any kind. The bigger the task, the more elated you feel. 21
  22. 22. Principle 19 Create Large Chunks of Time • Schedule Blocks of Time • Use a Time Planner • Make every Minute Count 22
  23. 23. Principle 20 Develop a Sense of Urgency • Do not wait; the time will never be “just right.” Start where you stand, and work with whatever tools you may have at your command, and better tools will be found as you go along. –Napolean Hill 23
  24. 24. Principle 21 Single Handle Every Task • Every bit of planning, prioritizing, and organizing comes down to this simple concept. • Every great achievement of humankind has been preceded by a long period of hard, concentrated work until the job was done. 24
  25. 25. 1. Set the table: 2. Plan every day in advance: 3. Apply the 80/20 Rule to everything: 4. Consider the consequences: 5. Practice creative procrastination. 6. Use the ABCDE Method. 7.Focus on key result areas 8. The Law of Three 9. Prepare before you begin 10.Take it one oil barrel at a time 11. Upgrade your key skills 12. Leverage your special talents 13. Identify your key constraints 14. Put the pressure on yourself 15.Maximize your personal power 16. Motivate yourself into action 17.Get out of the technological time sinks 18. Slice and Dice the task 19. Create large chunks of time 20. Develop sense of urgency 21 . Single handle every task 25 Putting it all together

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Overcoming Procrastination


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