• # 1 reason why some people get their work
done faster than others is they are absolutely
clear about their goals and objectives.
• Only 3% percent of adults have clear, written
Plan Every Day in Advance
• Every 10 to 12 minutes for you to plan out
your day will help save you up to 2 hours in
wasted time and effort.
Apply the Rule of 80/20 to Everything
• Pareto Principle from 1895 The Top 20% in
terms of money and influence, and the
bottom 80% (the trivial many)
• 20 % of your activities will account for 80% of
your results, 20% of your customers will
account for 80% of your sales
• Focus on Activities, Not Accomplishments
Consider the Consequences
• Rule: Long-term thinking improves short-term
• Successful people have a clear future
orientation. 5,10, or 20 years in the future.
Practice Creative Procrastination
• Procrastinate on low value activities
• Rule: You can get your time and your life
under control only to the degree to which you
discontinue lower-value activities.
Use the ABCDE Method Continually
• Think on Paper
– Place ABCDE next to each item on the list before
you begin the first task.
– A is defined as a “must do” , your A tasks are your
biggest most important tasks.
– B is defined as defined as a “should do”.
– C is defined as “would be nice to do”
– D is “delegate to someone else”
– E is “eliminate all together”
Focus on Key Result Areas
•Key point to high performance is identifying the key
result of your work.
•Make a list of your most important output
responsibilities and they are in sync with
Management /company goals.
•Then grade yourself on a scale of 1-10 where are
you the strongest and the weakest?
Apply the Law of 3
• Three core tasks that you perform contain
most of the value that you contribute to your
• Your ability to identify and focus on these
three key tasks and then focus on them most
of the time is essential for you to perform at
Prepare Thoroughly Before you Begin
• Create a comfortable workspace
• Get on with the job
• Launch towards your dreams
Take It One Oil Barrel at a Time
• Persons with comparatively moderate powers
will accomplish much, if they apply
themselves wholly to one thing at a time.
- Samuel Smiles
Upgrade Your Key Skills
• Upgrading your skills is one of the most
important personal productivity principles of
• A major reason for procrastination is a feeling
of inadequacy, a lack of confidence or an
inability in a key area of a task.
• Rule: Continuous learning is the minimum
requirements for success in any field.
Leverage Your Special Talents
• You are remarkable! You have special talents
and abilities that set you apart.
• There are tasks that you can do that make you
one of the most important
Identify Your Key Constraints
• Identify the Limiting Factor
• Apply the 80/20 Rule
• Ask yourself internally “What is it in me that is
holding me back?”
• By defining the constraint determines the
strategy that you use to alleviate it.
Put the Pressure on Yourself
• Lead the Field- See yourself as a role model
for others. Raise the bar on yourself.
• Create Imaginary Deadlines
• By putting pressure on yourself you will
accomplish more and better tasks faster than
Maximize Your Personal Powers
• Overworking can mean under producing.
• Work at your own pace (find your best time
when you are most productive),
• Sometimes the very best use of your time is to
go home early and go to bed.
• Get enough sleep
• Guard your physical health
Motivate Yourself into Action
• To perform at your best, you must become
your own personal cheerleader. You must
develop a routine of coaching yourself to play
at the top of your game.
• Control Your Inner Dialogue
• Develop a Positive Mental Attitude
Get Out of the Technological Time
• Don’t Become Addicted
• Technology is your friend
• Standardize and Delegate
• Refuse to be a slave
• A Servant, Not a Master
• Continuous Contact is Not Essential
Slice and Dice the Task
• A major reason for procrastinating on big,
important tasks is that they appear so large
and formidable when you first approach them.
• Develop a Compulsion to Closure
• This means that you feel happier and more
powerful when you start and complete a task
of any kind. The bigger the task, the more
elated you feel.
Create Large Chunks of Time
• Schedule Blocks of Time
• Use a Time Planner
• Make every Minute Count
Develop a Sense of Urgency
• Do not wait; the time will never be “just
right.” Start where you stand, and work with
whatever tools you may have at your
command, and better tools will be found as
you go along. –Napolean Hill
Single Handle Every Task
• Every bit of planning, prioritizing, and
organizing comes down to this simple
• Every great achievement of humankind has
been preceded by a long period of hard,
concentrated work until the job was done.
1. Set the table:
2. Plan every day in advance:
3. Apply the 80/20 Rule to
4. Consider the consequences:
5. Practice creative
6. Use the ABCDE Method.
7.Focus on key result areas
8. The Law of Three
9. Prepare before you begin
10.Take it one oil barrel at a time
11. Upgrade your key skills
12. Leverage your special talents
13. Identify your key constraints
14. Put the pressure on yourself
15.Maximize your personal
16. Motivate yourself into action
17.Get out of the technological
18. Slice and Dice the task
19. Create large chunks of time
20. Develop sense of urgency
21 . Single handle every task
Putting it all together