The Internship Process:
Six Stages to Success
Public Policy majors, follow these instructions carefully
to fulfill your major requirement.
No internship, no graduation — no exceptions!
Don’t tackle this challenge alone. We are here to support you!
Not sure where to begin? Overwhelmed?
Visit the Career & Internship Services Office in Sanford Suite 257
for guidance or make an appointment through Sanford CareerLink
Spend 15 Minutes to Save Hours
It takes no more than 15 minutes to review these slides, but they will save
you hours of trouble, frustration and wasted time. Getting an internship
can take up to 12 months, so return to this information whenever you are
uncertain about your next step.
This presentation explains how to get an internship, covering these six
stages of the process:
1. Get ready.
2. Find internship options.
3. Prepare resume with your internship TA.
4. Meet with one of the Sanford Internship Staff to discuss options
5. Apply for internships and receive offer.
6. Complete your requirement..
Key details and deadlines are in the PUBPOL 120 Syllabus. See Sanford
CareerLink Document Library (type in keyword “Syllabus”)
Know This Before You Begin
• Finding an internship is not a DIY process – it’s your job to
ask for help, and it’s our job to guide you.
• Meeting with Sanford Internship staff early in your internship
seeking process is essential to avoid missteps and wasting
• Getting information from an older Duke student instead of
following these directions nearly always backfires. Internships
and requirements change often.
• Planning to complete these five classes prior to the start of
your internship is crucial:
1. PUBPOL 155 2. PUBPOL 301 3. PUBPOL 302
4. STATS 101 5. PUBPOL 303 (or ECON 201D)
Internship Hours Requirements
• Internships completed over the school year
require 280 total hours (roughly 20 hours per week if
completed during a single semester or 10 hours per week if
completed over 2 semesters.)
• Summer internships require 350 hours.
• Combinations of semester and summer
internships require 300 hours.
Stage 1: Get Ready
• Create a Sanford CareerLink (SCL) account.
• Complete your Personal and Academic
profiles on SCL.
• Create your LinkedIn profile.
• Attend a mandatory information session.
Sanford Internship staff announces dates
and times for these sessions in SCL.
If you have problems with Sanford Career Link, contact
(You can’t see the Jobs & Internships or Employer
listings until these profiles are complete).
Stage 2: Find Internship Options
Search for internships with these resources:
• Sanford CareerLink
• Brad Traverse
• UCAN & i-net (see main Career Ctr Website)
• Stanback Internships
• Hart Leadership
• Summer Internships in India
• Duke in DC
• Duke Engage (a few of these
• Sanford Internship staff
Watch out for early deadlines! The
State Dept., CIA and other federal
agencies have early Fall deadlines.
Stage 2: Find Internship Options
• Tell your family, friends, professors
and Sanford Internship staff what kind
of internship you are seeking. Ask how
they can help.
• Create a spreadsheet using the SCL
template, listing information on at least
20 possible internships.
Note on Academic Year Internships
• You must complete your requirement through the Local
• Notify Sanford Internship staff before May 1 if you plan to
participate in the Local program or you may delay your
• Know that research with faculty will NOT meet your Public Policy
internship graduation requirement.
• Visit the Career & Internship Services Office in the Sanford
Building, Suite 257, or make an appointment through Sanford
CareerLink if you have questions.
Stage 3: Prepare Resume
• Prepare your resume with your internship
TA using SCL templates found in the SCL
• Upload your resume for approval on SCL
once your TA gives you the “OK.”
• Sanford Internship staff will then review your
resume and provide final feedback.
Stage 4: Meet with Sanford Internship Staff
• Schedule appointment with Sanford
Internship staff (Elise or Suzanne) via
Sanford CareerLink (not email).
• Bring your computer, list of potential
internships and approved resume to
your meeting with Sanford Internship
• Take notes and email your next steps
to your TA and Sanford Internship Staff
after the meeting.
Always put your full name in the subject line of emails!
Stage 5: Apply for Internships & Receive
Offer from Organization
Before you accept an internship:
• Go to Sanford CareerLink and create an Internship Record.
Look under “shortcuts” on the home page. Click “add new experience.”
When finished, press “submit.”
• The record will be reviewed within 7 business days.
• When approved, your supervisor will receive an e-mail at the
address you provided asking for approval.
Your supervisor must agree to complete an evaluation at the internship’s end.
• All internships are subject to Sanford Internship staff approval.
Even if an organization is already listed as an employer in Sanford
CareerLink, your specific internship is subject to review and approval
or rejection based on the work plan you submit.
Step 6: Complete Your Requirement
• Submit Student Evaluation via CL by August 5th. (Click on
Internship Record next to the red circle on Student Evaluation – icon is only there if the internship
record is filled out.)
• Meet with your internship supervisor to review your
• Ensure your supervisor has completed your evaluation by
August 5th. You may check the status of your internship
requirements at the bottom of your personal profile page on
• Write and upload your 5-page memo by August 5 – see next
• Register for PUBPOL 120 – see upcoming slide.
• Write your 5-page double spaced
memo, using the SCL template.
• Use this file name notation: Last two
digits of the current year, last name,
first name, memo and .pdf (Example file name
for Mia Hamm who completes an internship in 2020 would be
• Upload to documents page in SCL by
selecting “Memo/Other Documents.”
Public Policy 120
This “class” is not a traditional class - it’s your internship.
PUBPOL 120 is required to graduate so please note how to
register for it:
1. Make sure your internship record has been approved
by Sanford Internship staff and your supervisor.
2. Then, request a permission number from
3. If you are doing a summer internship, register for
PUBPOL 120 by June 25th.
4. If you are doing a school-year internship, please refer
to the next slide.
May 1 – internship record
August 5 – memo
August 5 – student and
Sept 1 – internship record
November 1 – memo
Dec. 1 – student and supervisor
Dec. 1 – internship record
April 1 – memo
May 1 – student and supervisor
To graduate on time, and to avoid failing PUBPOL 120, you must meet
these deadlines! Provide the items listed by 11:59 p.m. on the dates
Want to graduate on time?
We want you to also! You need to see
Sanford Internship staff before Spring
Break (at the latest) of your junior year
and meet these completion deadlines to
Essential Tips for an
Easier Internship Process
• Put your name in the subject line of all
emails to Sanford Internship staff.
• Use the cover letter, resume and other
templates in the SCL Document Library.
• Ask Sanford Internship staff about possible
funding if your desired internship is unpaid.
• Pay attention to deadlines to avoid missing
application dates and failing PUBPOL 120.
- Do not delay getting your questions
answered so you can keep moving forward
in the internship process!
- Visit Sanford CareerLink for more
information OR to make an appointment with
us. The Career & Internship Services Office
is located in the Sanford Building, Suite 257.