How to Find an ERP System That’s Easy to Use: 5 Tips
www.sanderson.comHow to Find an ERP Systemthat’s Easy to Use:5 TIPS
www.sanderson.comSome people love fiddling with new software - and othershate it! If your team belong to the latter category, makesure you choose ERP software which is easy to use byfollowing our tips...How to Find an ERP Systemthat’s Easy to Use:
www.sanderson.comSimplify Your BusinessProcesses First1.
www.sanderson.comERP software is just one part of your enterprise resourceplanning; the processes in place at your business willdefine the complexity of your ERP system. As a result, youshould always look to simplify your business processesbefore implementing ERP software. It then follows thatthe system should also be easier to use.
www.sanderson.comERP software is just one part of your enterprise resourceplanning; the processes in place at your business willdefine the complexity of your ERP system. As a result, youshould always look to simplify your business processesbefore implementing ERP software. It then follows thatthe system should also be easier to use.“The first rule of any technology used in abusiness is that automation applied to an efficientoperation will magnify the efficiency. The secondis that automation applied to an inefficientoperation will magnify the inefficiency.”Bill Gates
www.sanderson.comOnce your business processes have been rationalised,your decision makers will be in a better position to definewhat is actually required of your ERP software. With afull list of requirements, it is less likely that the wrongERP system will be chosen. The “wrong” platform willincrease user frustration and dissatisfaction as theyare forced to work around it, rather than the softwaresupporting them.Developers with experience in your industry, withmodules ready to add on when your business grows, aremost likely to provide the system you need. If you can,talk to prospective suppliers’ happy customers - to seehow the systems work in practice.
www.sanderson.com“ThereisnomagicinERPsoftware.ERP’sbenefitsare a direct result of effective preparation andimplementation, and appropriate use.”R. Michael Donovan, management consultant
www.sanderson.comERP solutions tend to be implemented through a desireto reduce costs and manage growth expectations (ERP inManufacturing 2012 – Aberdeen Group), both of whichare overseen by the senior management team. If therest of the company is not involved in the ERP softwaredecision making process in some capacity it is unlikelythat the final solution will prove suited to the needs of thestaff expected to use it.A‘onego-toplace’systemwhichoffersallthefunctionalityyou need - which your team don’t have to supplementwith spreadsheets, for example - is most likely to besuccessful.
www.sanderson.com“Whatweneedtodoislearntoworkinthesystem,by which I mean that everybody, every team,every platform, every division, every componentis there not for individual competitive profit orrecognition, but for contribution to the system asa whole on a win-win basis.”W. Edwards Deming, Business expert
www.sanderson.comTrain Staff to UnderstandYour Business Processes4.
www.sanderson.comIf your staff understand the way your business worksand the processes which underpin it, they also havea good grounding in the logic which works behindthe scenes of an ERP software solution. Invest timeand money in training staff in this way and they willimmediately find ERP software easier to use.The best software suppliers can also help youcustomise and manage your ERP system - so you don’thave to undergo the headache of employing full-timeIT staff to run it.
www.sanderson.com“At a minimum, enterprises should allocate17 percent of the total cost of an ERP projectto training. Gartner research also found thatcompanies that budget less than 13 percent oftheir costs for training are three times more likelyto see their ERP projects run over time and overbudget when compared with companies thatspend 17 percent or more on training.”Gartner Research
www.sanderson.comEnable the Use ofMultiple Applications5.
www.sanderson.comThe most effective ERP software deployments makeit easy for staff to access and manipulate data (ERP inManufacturing 2012 – Aberdeen Group). Often thisinvolves sharing data between applications outside theERP system seamlessly to make the process intuitiveand easy.The best systems are available on your mobile phone/tablet, too - meaning you can access the data you needwherever and whenever.
www.sanderson.com“... the Best-in-Class [ERP software users]know the advantage of making it easy for theiremployees to actually use the data. The Best-in-Class are 2.7 times as likely as all others to enableemployees to complete processes betweenmultiple applications without disruption. They areover twice as likely to have data shared betweenapplications seamlessly and transparently. Thusemployees have a one stop shop for data andare more likely to seek it out and use it for alldecisions.”ERP in Manufacturing 2012 – Aberdeen Group
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