Open Forum to Discuss NIH Electronic Submissions

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Open Forum to Discuss NIH Electronic Submissions

  1. 1. UTMB eSubmissions Update Open Forum April 2006
  2. 2. Agenda <ul><li>NIH timeline </li></ul><ul><li>General status of eSubmissions </li></ul><ul><li>Grants.gov submission process </li></ul><ul><li>UTMB submission timeline </li></ul><ul><li>Training </li></ul>
  3. 3. NIH Timeline
  4. 4. eSubmissions <ul><li>Direct interface into Grants.gov for all specified mechanisms during 2006 </li></ul><ul><li>Targeted implementation of InfoEd proposal tracking & submission by Dec 01, 2006 </li></ul><ul><li>eSNAP has been enabled </li></ul>
  5. 5. Getting Started <ul><li>Make sure you and your key personnel are registered in eRA Commons (does not include reviewer registrations) </li></ul><ul><li>Download PureEdge software from Grants.gov site </li></ul><ul><li>You do not need to register in Grants.gov </li></ul><ul><li>Remember, the deadline for submission is 5:00 local time </li></ul>
  6. 6. Grants.gov Process <ul><li>Download program announcement and instructions from Grants.gov </li></ul><ul><ul><li>No more unsolicited proposals </li></ul></ul><ul><ul><li>Each announcement provides specific instructions related to forms and information for that PA </li></ul></ul><ul><ul><li>All work is done outside of Grants.gov </li></ul></ul><ul><ul><ul><li>Be sure to save file to your computer / network drive </li></ul></ul></ul>
  7. 7. Grants.gov Submission process (and suggested timeline) <ul><li>Begin routing near final / final budget for approvals at least 5 working days prior to submission deadline </li></ul><ul><ul><li>Email attachment or paper </li></ul></ul><ul><ul><li>Routing form is still paper </li></ul></ul><ul><li>Plan to route final proposal to OSP at least 3 working days prior to submission deadline </li></ul>
  8. 8. OSP Process <ul><li>Verify completeness of proposal as per PA </li></ul><ul><li>Validate for Grants.gov errors </li></ul><ul><li>Upload into Grants.gov </li></ul><ul><li>Track proposal into eRA Commons </li></ul><ul><ul><li>Errors vs. warnings </li></ul></ul><ul><ul><li>Validation period </li></ul></ul>
  9. 9. Our “folder” strategy
  10. 10. MacIntosh Users <ul><li>Office of Sponsored Programs has purchased a Mac </li></ul><ul><ul><li>User support </li></ul></ul><ul><ul><li>Training </li></ul></ul><ul><ul><li>Testing </li></ul></ul><ul><li>Cytrex solution </li></ul>
  11. 11. Grants.gov Training <ul><li>Workshops </li></ul><ul><ul><li>Scheduled for May 3 (9 – 11, 4.302 RSH) and May 5 (3 – 5, 4.302 RSH) </li></ul></ul><ul><ul><li>Can schedule additional for June and later deadlines </li></ul></ul><ul><li>Staff is prepared to provide one-on-one assistance </li></ul><ul><li>Available to provide department training for admin support </li></ul><ul><li>InfoEd training will be rolled out late summer </li></ul>
  12. 12. Other assistance <ul><li>Have developed sample forms </li></ul><ul><li>Have developed “tips” sheet </li></ul><ul><li>Available work station </li></ul><ul><li>Available to come to you </li></ul><ul><li>Research Services has established an “Electronic Submissions” quick link on its website with helpful information ( http:// research.utmb.edu/eSubmit.asp ) </li></ul>
  13. 13. InfoEd <ul><li>Is UTMB’s longterm esubmission solution </li></ul><ul><li>Will bypass upload process into grants.gov </li></ul><ul><li>Goal is to be ready to pilot late summer </li></ul><ul><li>Be fully implemented by December 01, 2006 </li></ul><ul><li>More information will be forthcoming </li></ul>
  14. 14. eSNAP <ul><li>Is available for use </li></ul><ul><li>Not mandatory </li></ul><ul><li>Training will be developed and rolled out in the near future </li></ul>
  15. 15. Items to remember <ul><li>Deadline is a 5:00 upload into Grants.gov </li></ul><ul><li>% effort has been replaced with man-months </li></ul><ul><li>Non-modular budgets require a detailed budget for each year </li></ul><ul><li>Every proposal must have an affiliated program announcement </li></ul>
  16. 16. Pre-Award Specialists: <ul><li>Tracie Albritton </li></ul><ul><ul><li>[email_address] X69558 </li></ul></ul><ul><li>Helen Cook </li></ul><ul><ul><li>[email_address] X69424 </li></ul></ul><ul><li>Sandi Cowan </li></ul><ul><ul><li>[email_address] X69423 </li></ul></ul><ul><li>Kelly Lee </li></ul><ul><ul><li>[email_address] X69464 </li></ul></ul><ul><li>Cathy Sainz </li></ul><ul><ul><li>[email_address] X69430 </li></ul></ul>
  17. 17. Other Contacts: <ul><li>Toni D’Agostino (AO) </li></ul><ul><ul><li>[email_address] X69422 </li></ul></ul><ul><li>Mike King (technical) </li></ul><ul><ul><li>[email_address] X69441 </li></ul></ul><ul><li>Christy Taylor (training) </li></ul><ul><ul><li>[email_address] X69433 </li></ul></ul>
  18. 18. Questions: ?

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