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  1. 1. control:fonts reviewer’s guide
  2. 2. Contents About this Guide .................................................................................................................................................................................... ii Contact Information ............................................................................................................................................................................. ii Overview ................................................................................................................................................................................................... 1 Target Audience ..................................................................................................................................................................................... 4 Key Features ............................................................................................................................................................................................. 4 Getting Started ....................................................................................................................................................................................... 5 i you control:fonts
  3. 3. About this Guide Thank you for reviewing You Control:Fonts. With this guide, we hope to make your evaluation go as smoothly as possible. It doesn’t intend to replace the User Guide and ReadMe documents that are included with the software; instead, this guide will provide you with the necessary background information and an overview of the key features in You Control:Fonts. If you have any questions about You Control:Fonts during the course of your review, please refer to the contact information below. Contact Information Corporate Information: Facts at a Glance You Software, Inc. MSRP: $29.95 111 SW Fifth Avenue, Suite 2260 System Requirements Portland, Oregon 97204 Macintosh PowerPC 800.968.2968 toll-free 10MB free hard drive space 503.973.6060 main Mac OS X (10.3 or higher) 503.973.5050 fax An active internet connection for product updates and for product registration. Contact Information For all technical and marketing related questions: Mike Wong Director Product Marketing, Macintosh You Software, Inc. 111 SW Fifth Avenue, Suite 2260 Portland, Oregon 97204 Tel: 503.973.6060 x109 Fax: 503.973.5050 email: © 2004 You Software, Inc. All rights reserved. You Software, the You Software logo, You Control and You Control:Fonts are trademarks of You Software, Inc. Mac and Macintosh are registered trademarks of Apple Computer, Inc., registered in the United States and other countries. Adobe, InDesign, Photoshop and Illustrator are trademarks of Adobe Systems Incorporated. QuarkXPress is a trademark of Quark, Inc. Freehand, Flash and Fireworks are trademarks of Macromedia, Inc. Word, Excel and PowerPoint are trademarks of Microsoft, Inc. Suitcase and Font Reserve are trademarks of Extensis, Inc. All other trademarks are used for identification purposes only and are the rights of their respective owners. ii you control:fonts
  4. 4. Overview Whether you are creating the next award-winning, trend-setting ad campaign or just sprucing up your neighborhood newsletter, fonts play an integral part in the design of your project. Today, getting more fonts is easier than ever. Font foundries have made it easy to purchase and download fonts directly from their web sites. Mac OS X comes pre-installed with more fonts than ever before. And if that doesn’t satisfy your font needs, there are several inexpensive font collection packs available to buy at your local Apple store or Mac retailer. Unfortunately, more fonts on your system results in longer and longer font menus. Many fonts come with several font styles (commonly referred to as font families). You may, for example have a Helvetica family that consists of several styles such as Bold, Italic, Oblique and Condensed. This results in four items in your font menu for this one family alone. Some font families have as many as 50 or more styles meaning you’ll have 50 items in a font menu for just one font! Long font menus are just one problem though. The font menus in most applications do not display the fonts in their own typeface (also known as WYSIWYG) or group the fonts into their correct font families. This makes applying the right font or typeface for a project a tedious process of trial and error. You’ve probably done something like this before…you select the text in your application, then apply a font from the font menu. If it doesn’t look right, you repeat the process over…and over…and over. A font menu that displays fonts in the system font rather than in the typeface of each font. Note that this menu does not group fonts by family resulting in a menu that is several times longer than it needs to be. 1 you control:fonts
  5. 5. In an attempt to solve this problem, some applications have built in a WYSIWYG font menu to see what the fonts look like before you apply them. Unfortunately, not all applications have this WYSIWYG feature. Those that do may or may not group the fonts into their font families, so font menus remain unnecessarily long. Further, the font menus for each application are not always in the same location. Some place the menu in the standard menu bar, while others in a palette that may be on the left, right, top or bottom of your screen. Font menus like the ones shown here vary from application to application. Some display fonts WYSIWYG style but do not group by family. Some display WYSIWYG style and group by family, but the groupings are not WYSIWYG but rather displayed in the non-inspiring system font. Some font menus are available in a palette and put the font family members in a separate font menu. 2 you control:fonts
  6. 6. Introducing You Control: Fonts, a font menu utility built upon on the award-winning technology behind You Software’s You Control. With You Control:Fonts, you get a single font menu that is consistent across all of your favorite applications. Rather than modifying the font menu that belongs to an application, the You Control:Fonts menu resides in the Mac OS X menu bar next to your default system menu items (like the Airport monitor for example). No more having to remember if an application’s font menu is in the menu bar or in a palette that is on the left, right, top or bottom of your monitor. The You Control:Fonts menu can be configured to appear wherever your mouse is when you press a hot key combination that you define. If you also have You Control you can access the font menu in even more locations so that it is anywhere you want it. The You Control:Fonts menu will not only display the fonts in their own typeface, but will also give you a waterfall style preview of each of your fonts. You choose the text, the size and how many lines to display. You Control: Fonts is not a font manager. It complements, but does not replace a font management application like Suitcase or Font Reserve that will enable you to manage your fonts in the traditional sense of activating and deactivating them. You Control: Fonts is compatible with the Extensis font management solutions, Suitcase & Suitcase Server and Font Reserve and Font Reserve Server as well as Mac OS X’s Font Book and Font Agent Pro. 3 you control:fonts
  7. 7. Target Audience You Control:Fonts is for the Macintosh user who uses fonts on a daily basis to get their work done. This includes creative professionals, graphic designers, multimedia creators, pre-press professionals, advertising agencies, newspapers and magazine publishers. While these higher-end font users will benefit greatly from You Control: Fonts, the “average” Mac user who has a large collection of fonts and enjoys using them for personal use (newsletters, neighborhood flyers, etc) will also benefit from the functionality that You Control:Fonts provides. Key Features • Display fonts in their own typeface – This feature gives you the WYSIWYG font display in the menu. Without WYSIWYG font menus, selecting the right font for a text selection can be a tedious trial and error process. • Group fonts by family – This allows fonts to be grouped by family creating organization to otherwise chaotic font menus. Fonts in the same family are no longer listed one after the other, but rather grouped into a submenu for organization and to help reduce the overall size of the font menu. • Customize the display size of the fonts – Small, medium or large. It’s up to you how large of a font preview you would like to see in the font menu. The power of the You Control engine allows for quick and easy changes to the display of the menu to best suit your needs. • Sort style by name or weight – Whether you like to see your fonts sorted by font name or by font weight, You Control:Fonts has you covered. • Display waterfall style preview of installed fonts – For those times when the WYSIWYG font preview just isn’t enough, You Control:Fonts gives you the option to display an additional preview of your fonts at various sizes so you can see exactly what you want. • Recent and Favorite fonts – As you use You Control:Fonts you will accumulate a list of fonts that you use on a regular basis. Recent fonts (those you use on a regular basis) can be displayed in a sub-menu so they are always at your fingertips. Set a fonts as a Favorite and you’ll enjoy the same quick and easy access as your Recents. • Apply typeface and point size at the same time – Depending on the application, you can simultaneously set the point size and a new type style when using the Waterfall preview submenu. 4 you control:fonts
  8. 8. Getting Started The Fonts Menu When the You Control:Fonts application is installed, a The Fonts menu is available even when the You Control: WYSIWYG font menu is automatically created and Fonts application is closed, and automatically each time added to the OS X menu bar. your system starts up. Fonts are automatically organized and displayed by To use a font: family on this Fonts menu, and you can view and use those fonts at any time from the Finder and within many • Select it from the You Control:Fonts menu as you popular OS X applications (see page 14). would from any other font menu. It’s all done automatically, there is nothing else you need Note: Depending on how many fonts are active in your to do. However, if you decide that you want to arrange system, the first time you access the You Control:Fonts the Fonts menu more to your liking, simply launch the menu it may take a moment for the menu list to appear You Control:Fonts application and set the options as you while the font list is being compiled. prefer. See “Customizing the Fonts Menu” and “Tabs Fonts that are deactivated by a font manager will be and Windows” for information. removed from the menu. Fonts that are activated after the menu has been created will automatically be added to it. 1 2 1 Icon view: Display your Font menu by icon. Easily 2 Name view: Display your Font menu by name. access your font collections from Font Book, display Display the full list of fonts installed on your system font sample text in various points sizes, and more. or relegate them to a sub-menu, group your favorite fonts together for easy access, and more. 5 you control:fonts
  9. 9. Customizing the Fonts Menu You can customize your You Control:Fonts menu using are automatically displayed on the You Control:Fonts the options available in the You Control:Fonts window. menu. Viewing Font Book collections is optional. If you To access these options, simply launch the You Control: do not use Font Book to manage your fonts, simply Fonts application. uncheck the preference in You Control:Fonts and the collections will no longer appear in the menu. See page 8 The You Control:Fonts application does not need to be for more information about using Font Book with You running for your global WYSIWYG Fonts menu to be Control:Fonts. available. Note: To remove the font menu from the OS X menu bar, Tip: You Control:Fonts works with the information in the deselect the “Enable” box at the top of the You Control: Macintosh Font Book included with OS 10.3 (Panther). Fonts window (verify that there is no checkmark in the Font groups created in Font Book (called Collections), “Enable” box). This will disable You Control:Fonts. 1 4 2 3 1 Menus tab: This is the main window in You Control: 3 Settings tab: This is where you choose which items Fonts. From this window you can access all of the you want to display on the font menu, and how available options and features. you want those items to appear. In addition to the 2 Menu Control: This area allows you to control how full system font listings you can choose to display you will display and access the font menu. Choices font groups like Favorites, Recents, and Collections. are: Menu Bar Text, Menu Bar Icon, and Hot Key. Note: Collections are groups you create in the You can also change the font and size of display Macintosh application “Font Book”. text on the font menu here, and disable the 4 Waterfall tab: This area allows you to choose how application if necessary. you want to show font information made available by activating the “Show Waterfall” option under the Settings tab. 6 you control:fonts
  10. 10. Accessing the Fonts Menu The You Control:Fonts menu can be accessed at any time 4. Choose an icon from the palette by clicking on it, from the Mac OS X menu bar, or as a pop up menu using then click “OK.” a hot key that you assign. The icon you selected will be displayed in the OS X By default the You Control:Fonts menu is displayed by menu bar to the left of any items already displayed there. name, but you can choose to display it by icon, or change the name if you prefer. You can select an icon from the Tip: You can choose your own icon for the fonts menu by icons palette in the You Control:Fonts application or clicking the “From File...” button, then locating and supply your own icon image. selecting the desired image. By default the Fonts menu is named “Fonts” but you can change the name to anything that you prefer. To display the Fonts menu using a hot key: Tip: If you have the companion menu utility You 1. Launch the You Control:Fonts application. Control™ installed on your computer, you can add the Verify that the “Enable” box has a checkmark in it. You Control:Fonts menu to any of your You Control custom menus. See the You Control:Fonts ReadMe file 2. Click the “Hot Key...” button. for details. To display the Fonts menu in the menu bar by name: 1. Launch the You Control:Fonts application. Verify that the “Enable” box has a checkmark in it. 2. In the Menus area, choose “Menu Bar Left Text” from the “Menu Type” drop down menu. 3. Enter the desired menu name in the “Menu Text” field. 3. Press the key combination that you want to assign to this menu. Note: This is a global hot key, which means that it will The name you entered will be displayed in the OS X over-ride the same key combination in other applications. menu bar to the left of any items already displayed there. Be careful not to assign a commonly used key sequence, or one that you have assigned in another application. To display the Fonts menu in the menu bar by icon: 4. When you are satisfied with your key sequence, click 1. Launch the You Control:Fonts application. “OK.” Verify that the “Enable” box has a checkmark in it. 5. Test the menu by pressing the hot key you just assigned. 2. In the Menus area, from the “Menu Type” drop down menu, choose “Menu Bar Left Icon.” The Fonts menu should pop up at the location of the cursor. 3. In the “Menu Image” area, click the “From Palette...” button. 7 you control:fonts
  11. 11. Choosing What to Display You can display a number of different types of To expose the information in the sub-menu, simply hover information on the Fonts menu, such as a full listing of the mouse over it. installed fonts, Font Book Collections, Favorites, and Recents. You can also display text of your choice in various point sizes to help you get a better idea of how a font might look in your document. For a complete list of options, see “Settings Tab.” To display fonts in the menu in What You See Is What You Get (WYSIWYG) format: Note: This option is enabled by default when the If you prefer to have the information available from a application is installed. sub-menu, deselect the “Inline” option. 1. Launch the You Control:Fonts application. Below is the same menu showing all of the same items, but this time the “You Favorites” is not displayed inline. Verify that the “Enable” box has a checkmark in it. 2. In the Settings tab, locate and enable the option “Display Fonts in their own Face.” Fonts should now display in WYSIWYG format. Inline Menu Options font group not Inline Many of the You Control:Fonts options allow you to display the information inline. To set a menu item to display “Inline”: “Inline” means that the menu items and information are displayed expanded as soon as you activate the menu. • In the Settings tab of the You Control:Fonts That is, they are “in line” with the menu title—you don’t application, click the “Inline” box (a checkmark indicates have to expand a sub-menu to see them. that “inline” is selected). The opposite of this condition is not inline, sometimes referred to as “rolled up” or “contracted.” In the “not inline” state, menu items and information are hidden in sub-menus. To expose the information in a sub-menu, simply mouse over the sub-menu. To set a menu item to display “Not Inline”: In the example below, the menu item “You Favorites” is • In the Settings tab of the You Control:Fonts shown inline, so that the fonts in this group are listed application, deselect the “Inline” box (so that there is no directly on the main font menu. checkmark in the box). font group Inline 8 you control:fonts
  12. 12. Creating and Adding Font Groups You can organize fonts into font groups in several ways: To create Collections in Font Book: • Add fonts to a special “Favorites” group in You 1. Launch the Font Book application. Control:Fonts This is a Macintosh system application included with • Utilize the “Recent” fonts group that is automatically OS X 10.3. created from the list of fonts you have recently used 2. Click the Add (+) button at the bottom of the • Create font “Collections” in Font Book Collection column and type a name for the new font collection that appears. To add fonts to the You Favorites group: 3. Select User or Computer in the Collection column. 1. Select the font that you want to add to the You (If you don't see User or Computer, click the disclosure Favorites group, then mouse over until the Font Info triangle next to All Fonts.) Select and drag the fonts you panel is displayed. want from the Font column to the new font collection you created in the Collection column. Your new collection(s) should appear on the Fonts menu. If they do not, see “To display Font Book Collections:” Note: Changes to fonts using Font Book, such as adding or removing fonts, or enabling or disabling fonts in a Collection, will automatically be reflected on the You Control:Fonts menu. Depending on processor speed it may take a few moments for the change to be displayed. If the Font Info sub-menu is not being displayed, launch To display Font Book Collections: the You Control:Fonts application and enable the option “Show Font Info” on the Settings tab. 1. Launch the You Control:Fonts application. 2. Choose “Add to Favorites.” 2. On the Settings tab, enable “Show Collections.” Note: You only need to choose this option for one font This will add all Font Book Collections to the Font face in the selected font family. All the other fonts in that menu. family (as shown on the sub-menu) will be added to Favorites automatically. 3. Use the Inline checkbox to specifiy whether fonts in the collections will be listed inline under the menu title, “Add to Favorites” will be the last entry on the Font Info or placed together under a “Collections” sub-menu. panel if “Show Waterfall” is enabled. If “Show Waterfall” is not enabled, “Add to Favorites” will be the See “Inline Menu Options” for more information about only option on the Font Info sub-menu. this feature. Tip: You can add fonts to the “You Favorites” Collection To remove Font Book Collections from the Fonts in Font Book just as you would add to any other menu: collection. See “To create Collections in Font Book.” 1. Launch the You Control:Fonts application. To display the most recently used fonts: 2. On the Settings tab, disable “Show Collections.” 1. Launch the You Control:Fonts application. This will remove all Font Book Collections from the 2. On the Settings tab, enable “Show Recents.” Fonts menu. 3. Decide whether you want these fonts to be shown 3. Use the Inline checkbox to specifiy whether fonts in inline or on a sub-menu, and set the “Inline” option the collections will be listed inline under the menu title, accordingly (see page 7). or placed together under a “Collections” sub-menu. For more information about using Font Book, refer to “Creating and managing font collections” in Mac Help for Font Book. 9 you control:fonts
  13. 13. Changing or Removing the Fonts List Customizing the Font Info Display By default the Fonts menu displays all of the fonts that When you’re working on a project, very often you can’t are installed on your system. really tell just from looking at a font, even on a WYSIWYG font menu, whether that font will be appropriate for the text that you’re working with. To set the list of installed fonts to display as a sub- menu on the Fonts menu: To be able to view a more detailed sample of each font right from the Fonts menu, you can enable the You 1. In the Settings tab of the You Control:Fonts Control:Fonts “Font Info” option. This feature adds a application, locate the option “ Show Fonts.” sub-menu to each font face that gives you the same kind of detailed view of the font that you would get if you If there is no checkmark in the “Show Fonts” box, select double-clicked it from the Finder, or examined it in Font this option so that the installed font list can be displayed. Book (OS 10.3). 2. Deselect the “Inline” box to the right of the “Show Fonts” option (verify that there is no checkmark in the To display a more detailed sample of each font on the “Inline” box). Font menu: The list of system fonts will now be displayed in a sub- 1. Launch the You Control:Fonts application. menu on the the fonts menu. 2. In the Settings tab, locate and enable the option “Show Waterfall.” To remove the full list of installed fonts from the 3. Click the Waterfall tab to configure the information Fonts menu: that will be displayed on the Waterfall sub-menu. 1. In the Settings tab of the You Control:Fonts The figure below shows the Waterfall sub-menu (far left). application, locate the option “ Show Fonts.” We enabled “Display: Text” from the Waterfall tab, and entered the phrase “Sample Text” in the text field. 2. Deselect the “Show Fonts” box next to the “Show Fonts” entry (verify that there is no checkmark in the box). The full list of installed fronts will no longer be available from the You Control:Fonts menu. To restore the list, enable the “Show Fonts” option by selecting it in the Settings tab. To add Font Info and the Add to Favorites sub-menu: 1. In the Settings tab of the You Control:Fonts application, locate and enable the option “ Show Font Info.” If you want to show different text sizes, or more or less This will display the font name and postscript name for sizes than we are shown by default, you can make those the selected font, and add an “Add to Favorites” option at changes using the “+” and “-” buttons at the bottom of the bottom of the sub-menu. the Waterfall tab window. Tip: You can disable the “Show Waterfall” feature and still be able to see the Waterfall sub-menu when you need it. To do so, simply press the Tab key while any font is selected and the waterfall sample text for that font will be displayed. If your font list is quite long this will “speed up” the menu by not having to draw all of the WYSIWYG If the font already belongs to the Favorites group, the waterfall text while you are scrolling through your list of option changes to “Remove from Favorites.” fonts. 10 you control:fonts