The document provides information on human resource planning for Galbode Estate, including:
1) A forecast of future HR demand using ratio and unit analysis methods, projecting needs for executives, staff, workers, and capital works from 2014-2016.
2) An estimate of available HR supply through internal promotions and external recruitment to meet forecasted demand.
3) An analysis of potential excesses or shortages in meeting forecasted demand by role from 2014-2016 and methods for filling vacancies.
15. Influenced by
• Strategic Plan
Ex: Crop diversification
• Production method
Ex: Sheet Rubber instead of direct
latex, CTC instead of Orthodox Tea
• Employee Retirement, Death
• External factor
Ex: Foreign Employments,
Competitors,
Labour demand in other trades
Factors
effects
Forecasting
future HR
demand
17. •Sheet Rubber instead of Direct latex
•CTC instead of Orthodox Tea
Forecasting
future HR
demand
18. • Foreign Employments
• Competitors
• Labour demand in other trades
External factor
Forecasting
future HR
demand
19. Company uses following technique for
forecast future HR demand
1.Ratio Analysis method
2.Unit Forecasting method
Forecasting
future HR
demand
20. Ratio analysis method
Each estate uses this method to forecast
their HR requirement
Examples:
Superintendent :01 for each estate
Field officers :01 for each division
Factory officers :01 for each factory
Tea Pluckers :01 for 6,000 kg /year
Rubber Tappers : 01 for 1,300 kg/year
Forecasting
future HR
demand
21. • Each and every manager does their own
forecasting and forward it to top management.
Then the final forecast will be done by top
management. Ex:
Each estate forecast future HR demand
using Ratio Analysis method for next 03
years
forward to the General Manager
General Managers the accumulate the
forecasts - Forward to the head of HR of
the company
HR division forecasts for entire company -
forward to the board of directors
Forecasting
future HR
demand
22. Crop
Description
General Charges
Field works & Cultivation
Plukcing Variable
Plukcing Fixed
Direct Fatory Labour
Factroy Fixed Labour
Labour on Bought Leaf
Manufacture - Direct
- Fixed
Other Revenue Labour
Total Labor on Revenue
Work
57,643 51,703 57,643
Jan Feb Mar
590 590 590
673 163 916
1,593 1,416 1,593
191 191 191
134 119 134
27 26 27
705 627 705
130 129 130
4,043 3,261 4,286
56,703 57,643 56,703
Apr May Jun
590 590 590
987 949 205
1,416 1,593 1,416
189 191 191
119 134 119
26 27 26
627 705 627
130 130 130
4,084 4,319 3,304
61,703 61,703 62,643
Jul Jul Sep
590 590 590
514 514 559
1,416 1,416 1,593
191 191 191
119 119 134
27 27 26
627 627 705
130 130 130
3,614 3,614 3,928
61,703 61,703 56,707
Oct Nov Dec
590 590 591
802 598 225
1,416 1,416 1,412
191 191 189
119 119 124
27 26 27
627 627 629
130 130 130
3,902 3,697 3,327
704,200
Total
7,081
7,163
17,696
2,286
1,493
319
7,838
1,559
45,435
22
Forecasting
future HR
demand
23. Description
Total Labour on
Revenue Work
Labour on Capital
Tea:
Infilling
Re-
Planting- Upkeep
Rehabilitation -Grass
Timber/Fuelwood
Cinnamon
Rubber
TOTAL LABOUR
DAYS
JAN FEB MAR
4,043 3,261 4,286
11 19 10
1,701 694 620
- - -
- 41 -
235 95 193
117 117 117
6,107 4,227 5,226
TOTAL
45,435
2,396
7,299
3,188
820
1,600
1,407
62,145
OCT NOV DEC
3,902 3,697 3,327
11 448 442
346 1,137 25
- 313 -
38 - 164
100 80 140
117 117 118
4,514 5,792 4,216
JUL AUG SEP
3,614 3,670 3,928
452 440 463
358 578 371
906 - -
115 164 102
100 132 105
117 118 117
5,662 5,102 5,086
APR MAY JUN
4,084 4,319 3,304
1 66 33
235 345 889
- - 1,969
196 - -
200 95 125
118 117 117
4,834 4,942 6,437
23
Example
Unit
forecast
24. • Employee turnover
– Workers 7%, Staff 1.5%
• Labor outturn
– Tea 76%, Rubber 96%
• Productivity improvements
– Tea 10% per year
• Crop improvements / new crop
– Annual 10% increment, Cinnamon
• Crop intake per worker
– Tea: 21.5 kg / day & Rubber : 05 kg
/day
• No of working days per year
– Collective agreement : Tea 300 days,
Rubber 260 days
24
Forecasting
future HR
demand
36. • Executives and senior staff vacancies –
• from internal Supply
• Trainee Executives and junior staff
vacancies - from external Supply
• Permanent labour vacancies –
from internal Supply – Casual workers
• Special skills & casual labour –
from external Supply
36
Estimate
HR supply
37. • Internal & external HR
recruitment
• Executives – by Group HR Head
& Directors
• Staff - by Head / HR with GM
• Workers – by Estate
Superintendent
37
Estimate
HR supply
38. • Senior staff will not promote as
plantation executives
(i.e. Superintendents or Asst. Superintendents)
• Workers will not promote as staff
• Children of executives, staff or
workers can recruit for any
position upon qualifications
• Recruitment priority is for
employee children
38
Estimate
HR supply
39. For executive & managers
• “skills inventory” model in ERP
system
• Basic “management inventory”
model – need improvements
(No info on Mgt. systems developed &
implemented, creative works and innovations )
39
Estimate
HR supply
40. For staff,
• Basic “skills inventory” model
available
• No proper “management
inventory” model
• Only basic information
• Need improvements
40
Estimate
HR supply
41. • Head of HR & Board of directors
develop “Succession Plan” for the
Managers / executive
• “Routes to Grow” - 03 year on the job
management training for the
Managers/ executives
• It analyze the competencies of
employee
• Develop plan for individuals to
enhance the competencies in weaker
areas
41
Estimate
HR supply
45. Process use by Finlays
• Enterprise resource planning
(ERP)
• Digital / ICT culture
• Linked network
45
Compare
forecast
demand
with
estimated
supply
47. Highest demand for Tea, Rubber & sundry workers
Can Finlays
achieve
demand
0
5
10
15
20
25
2014 2015 2016
Field Staff
Factory Staff
Office Staff
Tea Field workers
Rubber Field
workers
Factory workers
48. 0
5
10
15
20
25
30
35
below
20
20 -25 26 -
30
31- 35 36 -
40
41 -
45
46 -
50
51 -
55
above
55
Age distribution of workers – Galbode Estate
Tea Rubber
Risk of future supply – young generation migrate to cities
State in
danger
49. Demand
2014 2015 2016
01 Field Officers 0 1 1
02 FO - Tea 0 1 0
03 Chief clerk 0 1 0
New Asst. Field Officer 1 1
01. Field Officer vacancy
An Assistant Field Officer will promote to
the vacant position
A Trainee Assistant Field Officers will recruit
06 months prior to the retirement
Vacancy due
to
Supply
method
01 Field Officers Retire Promotion
02 FO - Tea Retire Promotion
03 Chief clerk Retire Promotion
New Asst. Field Officer Promotion Recruit
Example
cont:
50. Demand
2014 2015 2016
01 Field Officers 0 1 1
02 FO - Tea 0 1 0
03 Chief clerk 0 1 0
New Asst. Field Officer 1 1
New Jnr. Asst. Fact: Officer 1
02. Factory Officer – Tea vacancy
An Assistant Factory Officer will promote to
the vacant position
A Junior Assistant Factory Officer will
promote to fill the vacancy of Asst. FO
created by above promotion
A Junior Assistant Factory Officer will recruit
06 months prior to the retirement
Vacancy due
to
Supply
method
01 Field Officers Retire Promotion
02 FO - Tea Retire Promotion
03 Chief clerk Retire Promotion
New Asst. Field Officer Promotion Recruit
New Jnr. Asst. Fact: Officer Promotion Recruit
Example
cont:
51. Demand Vacancy
due to
Supply
method2014 2015 2016
01
Field
Officers
0 1 1 Retire Promotion
02 FO - Tea 0 1 0 Retire Promotion
03 Chief clerk 0 1 0 Retire Promotion
New
Asst. Field
Officer
1 1 Promotion Recruit
New
Jnr. Asst.
Fact:
Officer
1 Promotion Recruit
New
Junior
Clerk
1 Promotion Recruit
Example
cont:
52. 52
• 03. Chief Clerk vacancy
• A Clerk will promote to the vacant
position
• A Clerk will promote to fill the
vacancy of clerk created by above
promotion
• A trainee junior clerk will recruit
06 months prior to the retirement
Example
cont:
58. •Galbode Estate indicates net shortage of
employees
•Highest Shortage in worker category
•Currently worker supply available through
casual worker force
•Estate plans freeze further hiring of workers
for tea field works
Galbode
Estate and
Finlays….
59. •No difficulty to recruit new executives or
staff due to the company reputation
•At present company has 86 applications for
trainee executives
•208 applications at GM’s office for different
staff categories
•Estate has identified risk of labour migration
due to post war development in other parts
of the country
Galbode
Estate and
Finlays….
62. Executives
• Yet enough attraction
• But downward trend
– New opportunities
– Traditions
– Infrastructure
– Remoteness
62
Staff
• No or insignificant change in
attraction
• Downward trend in skills
RECRUITMENT
63. Internal supply through
promotions
• Only junior positions will be recruited
• All employee have equal opportunity
to climb the ladder
• Company provides enough space and
time to grow
63
HR SUPPLY
EXECUTIVES
&
STAFF
64. Internal supply – Executives &
Staff
64
• Identify
competencies
• Evaluate
performance
• Training
individuals
• Succession plan
PREPARING
EXECUTIVES
&
STAFF
FOR FUTURE
DEMAND
65. POTENTIAL
HighGrowth
Potential
ENIGMA – New
to Role/Role
Mismatch
GROWTH
EMPLOYEE
NEXT GEN:
LEADER
Growth
Potential
-
DILEMMA –
Role Dilemma /
New to Role
CORE
EMPLOYEE
HIGH
IMPACT
PERFORMER
No/Limited
GrowthPotential
UNDER
PERFORMER
EFFECTIVE
TRUSTED
PROFESS-
IONAL
New Role/
Does not
meet/Partially meets
Expectations
Meets
expectations
Exceeds
expectations
PERFORMANCE
65
THE TALENT
GRID
TO SUCCESSION
PLAN
66. Workers
• Migration to towns for new jobs
• Foreign employment
• Social status
• Attractive new industries
66
HR SUPPLY
WORKERS
67. • nnsnsn
67
Strategy method objectives
Freeze
hiring
Reduction of work force
introducing less labour
intensive crops.
To restructure / right size
the work force by 2016.
Continue with crop
diversification
Increase
Labour
Productivity
Outsourcing of fields for
harvesting and contract
work.
To out source 20% of tea
fields for harvesting
Capital
substitution
Shears harvesting
/machine harvesting of
tea fields. Automation of
factories.
To continue trials with
500 shears and 02
machines in 2014/15 &
automate 04 factories by
2016
STRATEGY FOR
WORKERS