How to prepare for my summer intern


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This presentation provides Urgent, Inc. internship host agencies a general overview of what is expected and how to prepare for the arrival of their summer intern.

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How to prepare for my summer intern

  1. 1. A Guide for Host Agencies<br />How to Prepare for My Summer Intern<br />PROGRAM MADE POSSIBLE BY<br />PROGRAM MANAGED BY<br />1600 NW 3RD AVE. Bldg. D<br />Miami, FL 33136<br />305-576-3084 ph<br />866-811-7778 fax<br /><br /><br />TEENS<br />
  2. 2. Thank you for choosing to partner with Urgent, Inc. and provide a meaningful learning experience for a young person this summer. As a career mentor and host agency you are helping our community by preparing our youth to make a successful transition from school to work.<br />WELCOME!<br />
  3. 3. <ul><li>About Urgent, Inc.
  4. 4. Program Overview
  5. 5. Important Dates
  6. 6. Host Agency Responsibilities
  7. 7. How to Prepare for your Intern
  8. 8. Best Practices
  9. 9. Intern Responsibilities
  10. 10. Next Steps
  11. 11. C0ntact Us</li></ul>WHAT WILL BE COVERED<br />
  12. 12. <ul><li>About Us: Urgent, Inc. is a 501 (c) 3 community based organization established in 1994.
  13. 13. Vision: All people have the social, economic and educational resources to thrive
  14. 14. Mission: To empower young minds to help transform their communities
  15. 15. Guiding Principle: To promote shared leadership through empowerment, education and civic engagement to create collective well-being
  16. 16. Operational Values: Compassion, Innovation, Learning, Patience, Reciprocity, Responsibility and Teamwork</li></ul>ABOUT URGENT, INC.<br />
  17. 17. WHAT: TheCRA Summer Youth Employment Program is sponsored by the South East Overtown Park West Community Redevelopment Agency. Rites of Passage Internships are funded by The Children’s Trust, NCJW Teens and the Dade Bar Association- New Horizon’s Committee<br />WHO: 180 youth and young adults ages 15-24 will participate as summer interns at host agencies throughout Miami-Dade County<br />WHEN: Internships will begin between June 23 -30, 2011. Internships will end between July 25- August 4, 2011.<br />WHERE: Interns are able to work up to 150 hours at their host agency<br />HOW: You will interview interns to work at your agency. Once selected, Interns earn an educational stipend paid by Urgent, Inc.<br />PROGRAM OVERVIEW<br />
  18. 18. JUNE<br /><ul><li>June 13, 2011- June 15, 2011</li></ul>1) Sign-up to participate in Mock Interviews with perspective interns (optional)<br /> 2) Confirm your intern interview time slot ( Mandatory); You will receive email to confirm your time and date<br />Dates available 6/22, 6/23, 6/24<br /><ul><li>June 23- June 30, 2011</li></ul> 1)Host Agency Webinar for agencies who have selected an intern<br /> 6/23 at 9:30-10:00am (will receive an email invite)<br />2) Internship agreements prepared and finalized<br /> 3) Internship placements begin<br />*Interns only work Mon-Thursday each week<br />IMPORTANT DATES<br />
  19. 19. JULY<br /><ul><li>July 4, 2011 HOLIDAY</li></ul>1) Office and Program Closed<br /><ul><li>July 13, 2011</li></ul>1) Youth Empowerment on Tour- A spotlight multi-media event to feature host agencies and interns doing great things in the community.<br /><ul><li>July 15, 2011</li></ul>1) Host Agency Networking Event, 6:00-8:00pm. Location TBA<br /> 2) Interim Evaluations due online<br />IMPORTANT DATES CONT.<br />
  20. 20. <ul><li>July 21, 2011</li></ul> Government and Civic Engagement Day @ Miami City Hall<br />*Your intern may be asked to participate in this event<br /><ul><li>July 26, 2011</li></ul> Miami Community Redevelopment Agency (SEOPW CRA)Meeting, Tentative 6:00pm, Location TBA- Provide update of program <br />*Attendance at this meeting would be a great show of support for the program<br /><ul><li>July 29, 2011</li></ul> Final Program Evaluations due on-line<br /> Final week of internships July 28- August 4, 2011<br />IMPORTANT DATES CONT.<br />
  21. 21. AUGUST<br /><ul><li>August 4, 2011</li></ul>1) All internships end<br /><ul><li>August 5, 2011</li></ul> 1) Intern & Host Agency Recognition Event<br />Time: 9:00-11:00 am<br />Location- Booker T. Washington SHS 1200 NW 6 Ave. , Auditorium<br />IMPORTANT DATES CONT.<br />
  22. 22. OVERVEIW: As a host agency and career mentor, your primary responsibility is to provide a meaningful work and learning experience for your intern<br />GOAL: To increase the intern’s ability to perform and achieve in the workplace<br />WEEKLY ACTIVITIES:<br /><ul><li>Complete , Sign and Fax to 866-811-7778 or Scan & Email to Internship Time Sheet
  23. 23. Complete Performance Evaluation on-line
  24. 24. Weekly review of intern task, responsibilities & performance</li></ul>OTHER ACTIVITIES:<br /><ul><li>Intern Interim Evaluation on-line
  25. 25. Final Intern & Program Evaluation on-line</li></ul>HOST AGENCY RESPONSIBILITIES<br />
  26. 26. <ul><li>#1 – Provide interns with real and meaningful work related to their career interest, even if they must make copies explain how its important to work being done at the agency
  27. 27. #2 – Set clear performance goals and high expectations for your intern from the start. It is always harder to increase expectations than to lower them
  28. 28. #3 – Know your intern’s strengths, so you can match them to their responsibilities and needs of your agency
  29. 29. #4 – Meet with your intern to provide feedback weekly for at least 15 -30 minutes. Informing them of where they are doing well and what can be improved
  30. 30. #5 – Supervision, be available for questions for clarification and to provide support and encouragement
  31. 31. #6 – Inform your staff that an intern will be coming on board and develop a support team for the intern
  32. 32. #7 – Develop projects, directions and supervision protocols before your intern begins</li></ul>BEST PRACTICES<br />
  33. 33. <ul><li>OVERALL
  34. 34. Understand what is being asked relating to work assignments and due dates and reporting updates
  35. 35. Come prepared to work, i.e. on time, great attitude and appropriately dressed
  36. 36. PAPERWORK</li></ul>1) Weekly Time Sheet<br />2) Weekly On-line Reflection and Work Report<br />3) Final Evaluation<br /><ul><li>ASSIGNMENTS</li></ul>1) Research Host Agency and Career Mentor<br />2) Interview Agency CEO/President<br />3) Prepare final career development portfolio and presentation<br />INTERN RESPONSIBILITIES<br />
  37. 37. Become a part of Urgent’s Community Asset Map<br />Click Here to Complete Questionnaire<br />2) Download Summer Internship Handbook<br />Click Here to Access Document<br />3) Mark all important dates in your calendar<br />4) Prepare to interview perspective internship candidates<br />5) Prepare internship work projects and supervision protocols so you are ready when your intern arrives<br />NEXT STEPS<br />
  38. 38. Saliha Nelson, Project Director – or 305-205-4605 cell<br />Dr. Yelena Revere, Internship Program Coordinator –<br />Ms. Liz de las Cuevas, Host Agency Coordinator –<br />Phone: 305-324-8900 ext. 2251<br />General Information and Inquiries –<br />Main Office:<br />1600 NW 3rd Ave. Bldg. D Miami, FL 33136<br />305-576-3084 ph, 866-811-7778 fax<br />E-Mail:<br />URL:<br />CONTACT US<br />
  39. 39. THANK YOU!<br />