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  1. 1. <ul><li>What it isn't </li></ul><ul><li>What it is </li></ul><ul><li>How to use it </li></ul><ul><li>Importing from </li></ul>Created by John R. Carter, Sr. - April 2010
  2. 2. WHAT IT ISN'T <ul><li>GnuCash is not simple </li></ul><ul><ul><li>because it has extensive features </li></ul></ul><ul><li>GnuCash is not difficult </li></ul><ul><ul><li>because it is easy to use </li></ul></ul><ul><li>GnuCash is not expensive </li></ul><ul><ul><li>because it is FREE (and open source)‏ </li></ul></ul><ul><li>GnuCash is never outdated </li></ul><ul><ul><li>With updates several times a year </li></ul></ul><ul><li>GnuCash is not OS restricted </li></ul><ul><ul><li>because it runs on ALL operating systems </li></ul></ul>
  3. 3. Screen Shots
  4. 4. MULTIPLE
  5. 5. WHAT IT IS A Personal Finance Program A Small Business Finance Program
  6. 6. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>Fixed </li></ul><ul><ul><li>Computers </li></ul></ul><ul><ul><li>Homes </li></ul></ul><ul><ul><li>Autos </li></ul></ul><ul><ul><li>Real Estate </li></ul></ul><ul><ul><li>Hobbies </li></ul></ul><ul><ul><li>Jewelry </li></ul></ul>
  7. 7. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>Fixed </li></ul><ul><li>Current </li></ul><ul><ul><li>Cash </li></ul></ul><ul><ul><li>Checking/Savings </li></ul></ul>
  8. 8. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>Fixed </li></ul><ul><li>Current </li></ul><ul><li>Investments </li></ul><ul><ul><li>Brokerage </li></ul></ul><ul><ul><ul><li>Shares </li></ul></ul></ul>
  9. 9. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>LIABILITIES </li></ul><ul><li>Credit cards </li></ul><ul><li>Loans </li></ul><ul><li>Online Accounts </li></ul>
  10. 10. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>LIABILITIES </li></ul><ul><li>EXPENSES </li></ul><ul><li>Auto </li></ul><ul><li>Home </li></ul><ul><li>Utilities </li></ul><ul><li>Entertainment </li></ul><ul><li>Travel </li></ul><ul><li>Gifts </li></ul><ul><li>Health </li></ul><ul><li>Education </li></ul>
  11. 11. PERSONAL FINANCES <ul><li>ASSETS </li></ul><ul><li>LIABILITIES </li></ul><ul><li>EXPENSES </li></ul><ul><li>INCOME </li></ul><ul><li>Self </li></ul><ul><li>Spouse </li></ul><ul><li>Business </li></ul>
  12. 12. PERSONAL FINANCES <ul><li>Budget </li></ul><ul><li>File  New  Budget </li></ul>
  13. 13. BUSINESS FINANCES <ul><li>ASSETS </li></ul><ul><li>Current </li></ul><ul><ul><li>Cash </li></ul></ul><ul><ul><li>Receivables </li></ul></ul><ul><ul><li>Supplies </li></ul></ul><ul><ul><li>Work in Progress </li></ul></ul>
  14. 14. BUSINESS FINANCES <ul><li>ASSETS </li></ul><ul><li>Current </li></ul><ul><li>Fixed </li></ul><ul><ul><li>Equipment </li></ul></ul><ul><ul><li>Furniture </li></ul></ul><ul><ul><li>Vehicles </li></ul></ul>
  15. 15. BUSINESS FINANCES <ul><li>ASSETS </li></ul><ul><li>Current </li></ul><ul><li>Fixed </li></ul><ul><li>Investments </li></ul>
  16. 16. BUSINESS FINANCES <ul><li>ASSETS </li></ul><ul><li>LIABILITIES </li></ul><ul><li>Payables </li></ul><ul><ul><li>Wages </li></ul></ul><ul><ul><li>Accrued Expenses </li></ul></ul><ul><ul><li>Sales Tax </li></ul></ul><ul><ul><li>Health Insurance </li></ul></ul><ul><ul><li>Income Tax </li></ul></ul><ul><ul><li>Employee Benefits </li></ul></ul><ul><ul><li>Notes </li></ul></ul><ul><ul><li>Equipment </li></ul></ul><ul><ul><li>Bank Loans </li></ul></ul>
  17. 17. USING GNUCASH Menu Bar and Tools Accounts
  18. 18. USING GNUCASH Menu Bar and Tools Registers – CASH
  19. 19. USING GNUCASH Menu Bar and Tools Registers – CHECKING
  20. 20. USING GNUCASH Menu Bar and Tools Registers – CREDIT CARD
  21. 21. USING GNUCASH Menu Bar and Tools Registers – BROKERAGE CASH
  22. 22. USING GNUCASH Menu Bar and Tools Registers – BROKERAGE STOCK
  23. 23. USING GNUCASH <ul><li>Change Register View </li></ul>
  24. 24. USING GNUCASH <ul><li>Change Register View </li></ul>
  25. 25. USING GNUCASH <ul><li>Change Register View </li></ul>
  26. 26. USING GNUCASH <ul><li>Transfer Funds </li></ul>
  27. 27. USING GNUCASH <ul><li>Enter Transactions </li></ul>
  28. 28. USING GNUCASH <ul><li>Multiple Split </li></ul>
  29. 29. USING GNUCASH <ul><li>Edit Transaction </li></ul>
  30. 30. USING GNUCASH <ul><li>Delete Transaction </li></ul><ul><li>Remove Split </li></ul><ul><li>Copy Transaction </li></ul>
  31. 31. USING GNUCASH <ul><li>Move Transaction </li></ul>
  32. 32. USING GNUCASH <ul><li>Jump To Account </li></ul>
  33. 33. USING GNUCASH <ul><li>Scheduling Transactions </li></ul>
  34. 34. USING GNUCASH <ul><li>Edit Scheduled Transactions </li></ul>
  35. 35. USING GNUCASH <ul><li>Printing Checks </li></ul>
  36. 36. CHECK WRITING <ul><li>Print Checks </li></ul><ul><ul><li>Quicken/Quickbooks (US Letter) – default </li></ul></ul><ul><ul><li>Deluxe Personal (US Letter)‏ </li></ul></ul><ul><ul><li>Liberty Personal (US Letter)‏ </li></ul></ul><ul><ul><li>Quicken Wallet w/ side stub </li></ul></ul><ul><li>Check Position </li></ul><ul><ul><li>Top, middle, bottom, custom </li></ul></ul><ul><li>Date Formats </li></ul><ul><ul><li>Default Set in Preferences -> International </li></ul></ul><ul><li>Custom Format </li></ul>
  37. 37. USING GNUCASH <ul><li>Online Actions (?)‏ </li></ul>A complete discussion for setting up OFX online direct connection to financial institutions is available at: http://wiki.gnucash.org/wiki/Setting_up_OFXDirectConnect_in_GnuCash_2
  38. 38. IMPORT OPTIONS
  39. 39. USING GNUCASH <ul><li>General Ledger </li></ul>
  40. 40. (REVIEW) USING GNUCASH <ul><li>Change Register View </li></ul><ul><li>Transfer Funds </li></ul><ul><li>Enter Transactions </li></ul><ul><li>Multiple Split Transactions </li></ul><ul><li>Edit Transaction </li></ul><ul><li>Delete Transaction </li></ul><ul><li>Remove Split </li></ul><ul><li>Copy Transaction </li></ul><ul><li>Move Transaction </li></ul><ul><li>Jump to Account </li></ul><ul><li>Scheduling Transactions </li></ul><ul><li>Edit Scheduled Transactions </li></ul><ul><li>Printing Checks </li></ul><ul><li>Online Actions (?)‏ </li></ul><ul><li>General Ledger </li></ul><ul><li>Reports and Charts </li></ul>
  41. 41. REPORTS & CHARTS <ul><li>General </li></ul><ul><li>Assets and Liabilities </li></ul><ul><li>Income and Expenses </li></ul><ul><li>Business </li></ul>
  42. 42. REPORTS & CHARTS
  43. 43. REPORTS & CHARTS <ul><li>Account Summary </li></ul>
  44. 44. REPORTS & CHARTS <ul><li>Account Summary </li></ul><ul><li>Assets & Liabilities </li></ul>
  45. 45. REPORTS & CHARTS <ul><li>Account Summary </li></ul><ul><li>Assets & Liabilities </li></ul><ul><li>Business </li></ul>
  46. 46. REPORTS & CHARTS <ul><li>Account Summary </li></ul><ul><li>Assets & Liabilities </li></ul><ul><li>Business </li></ul><ul><li>Income & Expense </li></ul>
  47. 47. CHART OF ACCOUNTS <ul><li>1000 – 1999 Asset Accounts </li></ul><ul><li>2000 – 2999 Liability Accounts </li></ul><ul><li>3000 – 3999 Equity Accounts </li></ul><ul><li>4000 – 4999 Revenue Accounts </li></ul><ul><li>5000 – 5999 Cost of Goods Sold </li></ul><ul><li>6000 – 6999 Expense Accounts </li></ul><ul><li>7000 – 7999 Other Revenue </li></ul><ul><li>8000 – 8999 Other Expense </li></ul>
  48. 48. Preferences
  49. 49. to <ul><li>Detailed (?) documentation by GnuCash </li></ul><ul><ul><li>http://www.gnucash.org/docs/v2.0/C/gnucash-help/first-time.html#import-qif </li></ul></ul><ul><li>Detailed documentation by John Carter </li></ul><ul><ul><li>http://www.jrcarter.com/gnucash/Quicken2gnucash.pdf </li></ul></ul><ul><li>Can be time consuming </li></ul><ul><li>Worth the effort </li></ul>
  50. 50. Import From Quicken <ul><li>Confirm Accounts match in Quicken and GnuCash </li></ul><ul><li>In Quicken, use Export->Custom </li></ul><ul><li>Select Transactions in all accounts for all dates </li></ul>
  51. 51. Import From Quicken <ul><li>In GnuCash, Select QIF File to Import </li></ul><ul><li>Match Accounts </li></ul>
  52. 52. Import From Quicken
  53. 53. Import From Quicken <ul><li>Matching Accounts </li></ul><ul><li>Create new GnuCash accounts as needed. </li></ul><ul><li>Investment transactions may require special treatment </li></ul>
  54. 54. How To Get It Download GnuCash 2.2.9 Linux Source | Via distribution Microsoft Windows XP/Vista/7 Mac OS X Intel | Power PC | Readme More downloads (Source, Development,...)
  55. 55. <ul><li>Online HELP: </li></ul><ul><li>http://svn.gnucash.org/docs/guide/ </li></ul><ul><li>http://www.gnucash.org/docs/v2.0/C/gnucash-help/help.html </li></ul><ul><li>http://wiki.gnucash.org/wiki/IRC </li></ul>

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