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Prior Authorization for Specialty Pharmacy by Sun Knowledge
- 2. SUN KNOWLEDGE OVERVIEW
Key Facts Awards, Affiliations & Certifications
2Sun Knowledge © 2015-16 Private & Confidential
‘Onshore /Offshore’ KPO & BPO Services
Serving US healthcare industry since 2007
Robust & scalable infrastructure
State-of-the-art technology and systems
Highly skilled and trained staff with good
communication skills and in-depth knowledge of process
Structured training, feedback and coaching
HIPAA-HITECH compliant
State-of-the-art office inbuilt with all redundancies –
power, infrastructure and others
ISO 27001:2013 and ISO 9001:2008 certified
CMMi-SVC implementation in progress under KPMG
guidance
Member of NASSCOM, the Governing Industry body for
IT/ITES in India
Awarded ‘Best Emerging BPO Company of the year 2010’
by The Economic Times, India
Recognized as one of the foremost 'Emerging companies in
Eastern India' by NASSCOM in 2011
Awarded Asia-wide “Healthcare BPO Provider of the Year”
at the Asia BPO Excellence Awards ceremony hosted by
Asia BPO Summit on 14th February 2013 in Mumbai, India
Awarded the prestigious “Outsourcing Service Provider of
the Year” award in the Asian Outsourcing Excellence
Awards ceremony hosted by CMO Asia on 1st August 2013
in Singapore
Awarded “Highest New Job Creator (IT/ITES)” by STPI
(Software Technology Parks of India) on 3rd December 2015
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Office at
41 Madison Avenue, 25th Floor,
New York, NY 10010
- 3. SUN KNOWLEDGE SERVICE PORTFOLIO
Provider Support
Member Support
Member Retention Program
Clinical Help Desk
Contact Center
Utilization Management
Medication Therapy Management
Hospital Re-admission Management
Therapeutic Interchange
Formulary Management
Clinical Services
Medical Coding & Billing
Claims Administration
Enrollment Processing & Member
Fulfillment
Credentialing
Premium Billing and Collections
Administrative Services
Analytics
Telemedicine Services
Remote Patient Monitoring
Application Development & Support
Technical Support
Technical Documentation
IT Services
Claims /Drug Utilization
Analysis
PDE Analysis
RAF Analysis
Payment Reconciliation
We provide services to
Providers – Physicians, Hospitals, DME, P&O, Home Health Care and Pharmacies
Payers – Commercial Plans, MA Plans, Medicaid HMOs, MAPD/PDPs, IPAs, MSOs, TPAs, PBMs and RBMs
3Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 4. SERVICE PORTFOLIO SUMMARY
4Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
PRACTICE
MANAGEMENT
Scheduling
Eligibility &
Authorization
Verification
Prior
Authorization
Customer Care
BILLING &
COLLECTIONS
Coding
Charge Posting
Claims Submission
Payment Posting
Denial Management
Accounts Receivable
PAYER SERVICES
Claims
Adjudication
Credentialing
Utilization
Management
Customer Care
TELEMEDICINE
Telemedicine
Remote Patient
Monitoring
- 5. SERVICE AREAS
5Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
We provide our services in the following areas:
Durable Medical Equipment Prosthetics & Orthotics Urgent Care
Pathology Critical Care Skilled Nursing Facilities
Wound Care Oncology Pharmacies
Cardiology Specialty Clinics Orthopedic Surgery
Anesthesia Family Practice Radiology
Rehab Centers Dermatology Physicians
Healthcare Facilities and more…
- 6. WE ARE COMMITTED TO DELIVER…
6Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 7. MORE SERVICE HIGHLIGHTS
7Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
High levels of accuracy (>95%) across all services
FREE medical billing software, EMR & setup*
Real-time eligibility and benefits check
100% HIPAA-HITECH compliance
Fast denial management using Rapid Automation Technology®
Turnaround time less than 48 hours max.
Low service fees with no hidden cost
Zero lockup service contracts that can be cancelled anytime
Real-time audits and custom reporting
* Conditions apply
- 8. OUR HIPAA COMPLIANCE SUMMARY
8Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
SL. COMPLIANCE ASPECT HIGHLIGHTS
1 Physical Access Authorized access only | Bio-metric access | Proximity card system | Photo ID cards | Access log review
2 General Security 24 hour security personnel | Logging of visitor details | Physical register retained for 10 years
3 Monitoring CCTV monitoring (with recording) of production area | Daily review of recording
4 Vendor Access
Signing confidentiality agreement before accessing sensitive areas | Accompanied by security personnel/employee during
all times
5 Mobile Phones All employees (except managers) are required to deposit mobile phones in the locker box before entering facility
6 Personal Baggage No backpacks or other bags allowed | All baggage to be deposited in locker box before entering facility
7
Network &
Application Usage
Unique user IDs created using Microsoft Active Directory | Access to storage devices, shared drives, USB/mass
storage devices, printers – controlled by Domain Group Policy | No wireless access points
8 Firewall
Unified Threat Management System | Internet traffic regulation using multiple filters | Network Address Translation (NAT) |
Intrusion Prevention Systems (IPS) | Port-mapping for traffic between Virtual LANs | Default setting to deny all traffic
9
VPN (Virtual
Private Network)
Site-to-site IPSec VPN tunnels | Authorized access via client-to-site VPN connections | Access authorization
controlled by Active Directory's authentication service
10
Redundancy
Management
Fully redundant network stack | Two ISP links configured in active-active mode | Power backup supplied by 130 KVA UPS
and 750 KVA generator | 22 KVA UPS backup for server and network systems
11
Virus & Malware
Protection
Central anti-malware system | Automatic updates | Extra protection by gateway firewall |
Centralized OS patch management system (using Microsoft's WSUS server)
12 Other Measures Fire extinguishers at key areas | Half-yearly fire drills
- 9. 9Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
PRIOR AUTHORIZATION
- 10. PRIOR AUTHORIZATION – INTRODUCTION
10Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 11. PRIOR AUTHORIZATION – INTRODUCTION
11Sun Knowledge © 2015-16 Private & Confidential
“It’s a nuisance, time-consuming
and often not in the patient’s
best interest!”
– George G. Ellis, Jr., MD
Internal medicine physician &
Medical Economics editorial advisor
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 12. THE SOLUTION!
12Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Sun Knowledge provides a comprehensive array of prior authorization services for a
wide range of healthcare areas such as:
Pharmacies
Hospitals
Nursing Homes
DME
Orthotics & Prosthetics
Physicians’ Offices
Radiology/Imaging Services
Dermatology Practices, and many more!
Our services are designed to take the pain out of prior authorization and
free you from the need to engage your resources or spend precious time in
tedious prior authorization tasks.
- 13. SERVICE PORTFOLIO
13Sun Knowledge © 2015-16 Private & Confidential
Full range service, comprising Authorization Request Follow-up Approval
100% HIPAA-HITECH Compliance
Highly streamlined, fast and accurate service
The best prices… period!
• Specialty Pharmacy
• Workers’ Comp. cases
• Outpatient Surgery requiring general anesthesia
• Skilled Nursing
• Organ, Bone Marrow, Stem Cell Transplants and other similar procedures
• Inpatient rehabilitation – Treatment for alcohol or drug abuse
• Other conditions
We cater to
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 14. PRIOR AUTHORIZATION FOR MEDICATION
14Sun Knowledge © 2015-16 Private & Confidential
Tasks involved in carrying out this Pre Authorization service include the following steps:
Gathering relevant medical documents from the providers
Calling up insurance to find the authorization filing procedure and turnaround time
Submission of the authorization request (fax/online/calling)
Follow up with the Payer to check authorization status as per the TAT set for each Payer
Acknowledgement of authorization approval/denial
Notifying the Pharmacy
Updating the authorization details (authorization number / duration / quantity)
in the Provider’s billing system
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 16. SAMPLE REPORT #1
16Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
PRIOR AUTHORIZATION COMPONENTS OF DAILY DETAILED REPORT
INPUT
SL.
Date
Received
Complete/
In Progress
Patient ID Patient Name DOB Dx Codes Name of Medication Provider Name Primary Payer Phone #
1 8/18/16 In progress 1234567 Patient 1 1/1/90 L40.0 Adapalene 0.3% Gel Provider 1 Caremark Phone 1
2 8/24/16 In progress 1234568 Patient 2 1/2/90 L21.9, L71.8 Elidel 1 % topical cream Provider 2 Envision Rx Phone 2
3 8/24/16 In progress 1234569 Patient 3 1/3/90 L40.0 Clobetasol Prop 0.05% Foam Provider 3 Caremark Phone 3
4 8/25/16 In progress 1234570 Patient 4 1/4/90 L70.0
Sulfacetamide sodium-sulfur
10 %-5 % (w/w) topical
cleanser
Provider 4 Magellan Rx Phone 4
5 8/26/16 In progress 1234571 Patient 5 1/5/90 L40.0 Desonide 0.05% Cream Provider 5 Cigna Phone 5
7 8/29/16 Complete 1234573 Patient 7 1/6/90 L70.0 Tretinoin 0.025% cream Provider 7 Caremark Phone 7
8 8/29/16 Complete 1234574 Patient 8 1/7/90 L70.0 Tretinoin 0.025% cream Provider 8 Express Scripts Phone 8
9 8/29/16 Complete 1234575 Patient 9 1/8/90 L70.0 Tretinoin 0.025% cream Provider 9 Caremark Phone 9
10 8/29/16 In progress 1234576 Patient 10 1/9/90 L70.0 Tretinoin 0.025% cream Provider 10 Tufts Health Phone 10
- 17. SAMPLE REPORT #2
17Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
PRIOR AUTHORIZATION COMPONENTS OF DAILY DETAILED REPORT (Contd.)
Authorization Status
Last Worked On Follow Up Date Comments Final Status
Approval /
Denial Date
8/25/2016 8/25/2016
8/25/2016- Got reply from NEDA, triaged back for alt. medication suggestion
8/18/2016- Notified Triage, since patient requested alternate medication as copay
was too high.
In Process
8/26/2016 NA
8/26/2016- SK called insurance and s/w Jenny, she informed that a form is to be
filled up and sent back for pre-auth.
8/24/2016- SK called insurance company to provide prior authorization information
verbally.
Medication Name: Elidel 1 % topical cream
Insurance Co: Envision Rx | Spoke with: John | Result: Pending
In Process
8/24/2016 NA
S/w Jack, PA is In Progress, Ref# M1*******3, Ade informed that it is a non
formulary drug and the foam is not covered, she also informed that apart from
foam there are alternatives like cream and solution which are covered so she will
fax us the available list of alternatives at ***-***-****.
In Process
Pharmacy Status
Pharmacy Name Pharmacy Ph # Auth Status Informed Date of communication Comments Schedule Delivery Date
CVS Phone 1 No
Rite Aid Phone 2 No
Walgreens Phone 3 No
CVS Phone 4 Yes 8/29/2016 S/w John, informed about the approval
CVS Phone 5 Yes 8/29/2016 S/w Vivian, informed about the non-coverage
- 18. SAMPLE REPORT #3
18Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Month Approved Denied In Process NA Pending for additional information Total
08/17/16 9 2 11
08/18/16 14 1 2 2 19
08/19/16 2 1 3
08/22/16 5 1 1 7
08/23/16 8 1 9
08/24/16 10 2 12
08/25/16 6 2 2 10
08/26/16 8 1 9
08/29/16 7 3 4 14
Total 69 4 11 10 94
PRIOR AUTHORIZATION DAILY SUMMARY REPORT
- 19. SAMPLE REPORT #4
19Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
PRIOR AUTHORIZATION MONTHLY SUMMARY REPORT
Month Approved Denied In Process NA Pending for additional information Total
Mar-16 71 49 2 122
Apr-16 401 160 5 15 1 582
May-16 418 146 4 69 637
Jun-16 377 151 4 94 1 627
Jul-16 343 128 16 65 6 558
Total 1610 634 29 245 8 2526
- 20. 20Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
MEETING CHALLENGES
WITH EFFECTIVE RESPONSE
- 21. CHALLENGES & OUR APPROACH
21Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Assignment of adequate staff
Completion of secondary verification
Rigorous audit
Time consuming with limited staff
Documentation collection requires
continuous follow-up
Increased TAT
Time consuming with limited staff
Secondary verification not carried out
Checking Authorization
Requirement and
Obtaining Authorization
Eligibility Verification
Patient Demographics /
Insurance / Charge Entry
Transaction audit to minimize errors;
reduces denial due to missing patient
information
TASK DESCRIPTION CHALLENGES APPROACH
Missing information / Key-in errors
Increased denial rate
Increased TAT
Assignment of adequate staff
Systematic and regular follow-up with
physicians’ offices & payers to collect
documentation and obtain authorization
Proper tracking mechanism
- 22. CHALLENGES & OUR APPROACH
22Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Defining KPI for rejection management
process and assigning responsibility
Claims reconciliation and exception
report generation
Unapplied balance
Accumulation of backlog
Manual posting
Denials not posted
Delayed correction and resubmission
Possible loss of payment
Payment Posting
Rejection Management
Paper Claim Submission
Proper tracking of every submission of
paper claims
Moving to EDI based submission
whenever possible will reduce cost of
manual work and faster payment cycle
TASK DESCRIPTION CHALLENGES APPROACH
Additional work for printing and
faxing/mailing
Delayed filing leading to denials
Lack of information about the actual
status
Defining guidelines
Review of patient payments
Define KPI – TAT & Accuracy
Denial posting and review
- 23. CHALLENGES & OUR APPROACH
23Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
Proper documentation – process
manual, guidelines & checklists
Defining proper tracking mechanism
through various reports -Ageing, Status,
Daily, Exception
Generate exception reports and regular
audit of every process tasks
Defining KPIs and assigning
responsibility
Lack of clarity of claims volume and
current status affects management
decision making process
Impact on overall billing process
performance and improvement
Decreased productive efficiency
Process Administration
and Reporting
AR Follow-up &
Denial Management
Regular analysis, follow-up and review
Transaction audit
TASK DESCRIPTION CHALLENGES APPROACH
Accumulation of backlog
Denials not posted
Claims reconciliation issue
- 24. SUMMARY OF BENEFITS
24Sun Knowledge © 2015-16 Private & Confidential
Very Little Risk
• Proven track record in providing healthcare BPO/KPO services
• Experienced in providing services to both payers and providers
• Experienced working with various software platforms
• Quick and efficient resource for special projects requiring technical and process expertise
Significant Upside Potential
• Great understanding of the Healthcare Industry. Operation scale-up with a short notice
• Extremely competitive rates, greater productivity, improved quality, increased member and provider
satisfaction
Proven Process Performance
• Low denial rate reduced collection time increase in revenue collection
• High billing & coding accuracy; TAT: 24 – 48 hours
• Adherence to CMS billing requirements
Clear Communication and Quick Response Time at All Times
ISO 27001:2013 & HIPAA Compliance for End-user Data Privacy and Protection
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 25. 25Sun Knowledge © 2015-16 Private & Confidential
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
TESTIMONIALS
- 26. CLIENTSPEAK
26Sun Knowledge © 2015-16 Private & Confidential
“We have had the pleasure of working with the Sun Knowledge team
throughout the few months utilizing their services for patient data entry and
eligibility verification. They are a devoted and responsible team that is highly
experience in what they do. They are always concerned about the client’s
needs and are always there to help. I highly recommend the services offered
by Sun Knowledge.”
COO of a leading medical billing and credentialing company in New York
“Your team amazed me with the manual and the amount of info you provided
with that short training session.”
Practice Manager of a major Dermatology group in New York and New Jersey
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 27. CLIENTSPEAK
27Sun Knowledge © 2015-16 Private & Confidential
“My firm has evaluated an outsourcing transaction with Sun Knowledge. They
provide superior service at a very attractive rate and have demonstrated to us their
commitment to this partnership. Their expertise across various process areas in the
PDP/MAPD domain and unique cost structure puts them in an incredible position to
work with plans throughout the healthcare industry.”
Chairman, President and CEO of a major New York based Health Plan
“Our company is very pleased with the administrative, and business analytical
solutions which Sun Knowledge delivers to our company from a quality & cost
perspective. They have been a true partner in bringing industry expertise, and
innovative solutions to the table. Their ability to grow with our evolving needs for
higher end services such as clinical services is a significant differentiator among
healthcare business process outsourcing firms.”
Executive Vice President of Operations of a leading MSO
41 Madison Avenue, 25th Floor, New York, NY 10010, USA
- 28. CLIENTSPEAK
28Sun Knowledge © 2015-16 Private & Confidential
“I was always against the idea of outsourcing our back end claims processing
work but I was wrong. Sun Knowledge provided extraordinary deliverables
on a timely basis which led to cost cutting considerably for us.”
CEO of a leading MA-PD Plan
Ronnie Hastings
(646) 661-7853
Email: ronnie.hastings@sunknowledge.com
Sun Knowledge
41 Madison Ave., Suite 2511, 25th Floor
New York, NY 11001, USA
For Additional Information, Please Contact…
41 Madison Avenue, 25th Floor, New York, NY 10010, USA