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Effective Business Meetings

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Great things happen when people come together.
Face-to-face interaction is the platform where deals are struck, relationships are forged and ideas are generated.
That’s what Meetings Mean Business is all about: showing the real power of what business meetings, conferences, conventions, incentive travel, trade shows and exhibitions collectively do for people, businesses and communities.

When gathering a team together to advance a particular project, you want to ensure the meeting is as efficient and effective as possible.

Published in: Education
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Effective Business Meetings

  1. 1. 10 Steps of Conducting Effective Meetings Seema Chowdhury April 27, 2016
  2. 2. Effective Meetings
  3. 3. 10 Tips for Effective Meetings
  4. 4. Great things happen when people come together. Face-to-face interaction is the platform where deals are struck, relationships are forged and ideas are generated. That’s what Meetings Mean Business is all about: showing the real power of what business meetings, conferences, conventions, incentive travel, trade shows and exhibitions collectively do for people, businesses and communities. When gathering a team together to advance a particular project, you want to ensure the meeting is as efficient and effective as possible. Effective Business Meetings
  5. 5. Tips for Running Meetings
  6. 6. 10 Steps of Conducting Effective Meetings 1. Remind team of purpose before meeting • A gentle reminder helps attendees understand why they are there and what they need to bring to support the discussion topics. 2. Establish a detailed agenda • Put a length of time against each item to ensure you are covering all necessary topics without exceeding your time limit. Of course, an agenda is only effective if you actually follow it.
  7. 7. Characteristics of Effective Meetings
  8. 8. 10 Steps of Conducting Effective Meetings 3. Determine a clear objective • Meeting leaders should not assume everyone attending the meeting automatically understands the desired outcomes. Stating the purpose clearly at the beginning will get the ball rolling right away and keep the meeting on track. 4. Establish meeting rules • Is your meeting going until 3pm and no longer? Make sure rules and expectations are clear ahead of time.
  9. 9. Effective Meeting Principles
  10. 10. 10 Steps of Conducting Effective Meetings 5. Summarize each point • Before moving on to the next topic, ensure everyone understands key takeaways and action items. 6. Keep record • Don’t rely on memory. Record action items, people responsible for actions and due dates.
  11. 11. Roles and Responsibilities
  12. 12. Effective Meetings
  13. 13. 10 Steps of Conducting Effective Meetings 7. Use diagrams, pictures and graphics • Visual aids can reduce meeting durations by as much as 28%. 8. Park important but unrelated topics • It’s easy to get side-tracked when important topics arise, which were not on the agenda. Rather than divert the focus of the meeting, make a note to bring up the topic at a later gathering.
  14. 14. Meeting Preparation Checklist
  15. 15. 10 Steps of Conducting Effective Meetings 9. Encourage meeting participation • Don’t dominate. Attempt to involve each team member so they have a chance to convey their ideas. 10. Review your success • If you set out to have a two hour long meeting and it only took an hour and a half, recognize a job well done (providing the meeting was successful). If it lasted three hours, then review why it took so long.
  16. 16. Follow Up
  17. 17. Summary

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