HR Data Management: The Hard Way vs The Easy Way


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The Easy Way to Manage HR. A Human Resources Management System (HRMS) can automate the way you maintain and access both current and historical information about Recruiting, Onboarding, Policy Communication, Compensation, H&W Benefits, Payroll, Training, Performance, Evaluation, Promotion, Retirement, and Leave.

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HR Data Management: The Hard Way vs The Easy Way

  1. 1. HR Data Management:The Hard Way vs. The Easy WayEliminate error-prone spreadsheets andpaper personnel files with an HRMS.
  2. 2. Managing HR the Hard Way Do you need a spreadsheet to track your spreadsheets? • Using spreadsheets for record-keeping and reporting is both time-consuming and prone to errors. Are paper personnel files complete or all over the place? • Mixing paper files and computer documents to track employee data is a recipe for lost information. Do you spend most of your time “putting out fires?” • When you are always reacting, there’s no time to focus on how to help your company reach its strategic objectives. Is your company in full compliance with workforce laws? • If your record-keeping system is inefficient, chances are your company is vulnerable to fines, penalties, or lawsuits. 2
  3. 3. “Instead of rummaging through filing cabinets andstacks of paper, now Sage Abra stores ouremployee data electronically. This means we canaccess information at the click of a button . . . We’realso more accurate, because entries are madeautomatically.” Rick Haines Controller Commercial Ullman Lubricants Company 3
  4. 4. The Easy Way to Manage HRA Human Resources Management System (HRMS) can automate the way you maintain and access both current and historical information about: Retirement Recruiting Promotion Onboarding Career Policy Development Communication Performance Compensation Evaluation H&W Benefits Training Payroll Leave 4
  5. 5. “By streamlining tasks, eliminating duplicate dataentry, minimizing errors, and automating processes,we are able to operate more efficiently with lessoverhead. With Sage Abra, we have the ability togrow our organization without adding administrativepersonnel.” Erik Anderson Director of Human Resources Nesconset Center for Nursing & Rehabilitation 5
  6. 6. A Single Point of TruthBy keeping workforce information in onecentralized location, an HRMS enables you to: • Accomplish more in less time. No more hunting for information—and you never need to type the same data twice. • Save your organization money. Easily identify areas of overspending, eliminate errors, and improve productivity. • Provide fast, accurate workforce reports and analysis. An HRMS will slice and dice the data to provide the analysis and insights needed by executives, managers, and HR. 6
  7. 7. “The good thing about Sage Abra is that all parts of ittalk to one another. The result is no duplication . . .The integration saves us time and cuts down onerrors.” Daniel Simpson Senior Staff Accountant Gift of Hope Organ & Tissue Donor Network 7
  8. 8. Employee Benefits The Hard Way The Easy Way • Create spreadsheets to • Set up and manage set up each benefit plan. unlimited plans, including health, life, AD&D, • Manually calculate COBRA, retirement. current costs and struggle to predict future • Calculate actual costs increases. and project future costs. • Spend time and • Complete open resources on paper, enrollment online more printing, postage, and quickly and at less cost manual data entry for than paper enrollment. open enrollment. 8
  9. 9. “Handling enrollment forms for 300+ people andthen entering the data into the system, one-by-one,would have been too much for a small staff like mine. . . With Sage Abra, it was an efficient andsuccessful process, and our employees loved it.” Dennis DiMasso Director of HR DuBois Chemicals 9
  10. 10. Compliance The Hard Way The Easy Way • Manually research new laws • Software updates keep up and build spreadsheets for with legislative changes and record-keeping. revised forms and reports. • Keep track of changes to • Preformatted standard reports forms, reports, and filing for EEO-1, EEO-4, (EE for dates. Canada) I-9 Citizenship Verification, Vets-100, Family • Search multiple files and and Medical Leave Act locations if agencies demand (FMLA), Leave of Absence documentation or reports. (LOA for Canada) OSHA • If you fail, your company could (OHS for Canada), and more. face employee lawsuits and • All records are in one location government fines and for easy access and reporting. penalties. 10
  11. 11. “To prove EEO compliance, we used to spend hoursmanually counting employees. With Sage Abra, ittakes just ten minutes to prepare the same report.That’s a nice productivity boost for us.” Dianne Jopling HR Director Haartz Corporation 11
  12. 12. Employee Self Service The Hard Way The Easy Way • You spend a big portion of • Self service lets employees every day answering securely view and/or update employee questions about information about: pay, benefits, and time off. • Payroll history • Your work is constantly • W-2 and W-4 (T4, Releve interrupted to make changes 1, T4A for Canada) to employee records and fill • Benefits and dependants out routine paperwork. • Time-off requests and balances • Training • Company communications 12
  13. 13. “Employees go to Abra Employee Self Service tocheck on vacation time, benefits, and training. Theylike it because they get instant answers, even ifthey’re on a night shift when HR is closed.” Jackie Young V.P., Staffing and Organizational Development AAA Southern New England 13
  14. 14. Payroll The Hard Way The Easy Way • Information about time off, • Changes made to the compensation, and benefit HRMS database reflect in deductions must be retyped the payroll system for into the payroll system. accurate calculation of benefits and deductions. • Mistakes in withholding or filings can result in • Employees are paid on time, penalties. via checks, paycards, or direct deposit. • Full compliance with current • Your company outsources regulations for withholding, payroll, loses control over filing, and depositing taxes. sensitive data, and has limited reporting. 14
  15. 15. “Abra Payroll allows us to do all our own payrollprocessing, with the same amount of staff as whenwe outsourced. We’re saving 30 percent of ouradministrative costs in payroll and tax.” Wendy Mahle Director of Human Resources and Payroll Perfumania, Inc. 15
  16. 16. Reporting The Hard Way The Easy Way • Hunt for the necessary • Run one of hundreds of data in spreadsheets. prebuilt, standard reports for instant results. • Build a report in another spreadsheet. • Build any custom report with included report writer. • Risk inaccurate reports if there are data transcription • Instantly access and errors or faulty formulas in retrieve up-to-date the spreadsheet. information. • By the time you finish a • Easily share reports in a report, data is changing. variety of formats. 16
  17. 17. “We’ve gained the power to automatically track andprepare reports on standard governmentrequirements and issues specific to our organization. . . Using Sage Abra, we have a better level ofcontrol over all employee-related information andspend a lot less time trying to maintain it.” Barbara Surran Director of Human Resources American Office 17
  18. 18. Informed Decisions The Hard Way The Easy Way • Executives ask for • You can generate ad-hoc analysis about program reports in minutes. costs and effectiveness. • Executives can access • HR can’t produce the HR dashboards with real- information because it time information about isn’t being tracked. costs and performance. • Workforce information can be streamed easily • It takes an unacceptably to other business long time to complete the applications for request and report back. collaboration. 18
  19. 19. “Whenever our executives or board needinformation, I create a report at the touch of a button.Overall, I estimate that Sage Abra is saving us thework of an entire full-time employee in ourdepartment.” Elizabeth Acevedo Human Resources Director Houston Zoo, Inc. 19
  20. 20. Automation and Alerts The Hard Way The Easy Way • Lots of duplicate data entry • Automated email alerts leads to errors in remind HR staff and spreadsheets. managers of important deadlines, changing • Important dates and business conditions, cost deadlines tracked on email overruns, and more. calendar. • Proactive data monitoring • Paper forms lost or held up can generate the right in the approval process. electronic forms and route • No time for monitoring them for approval. data about the workforce. 20
  21. 21. “We monitor overtime and send an alert to HR whenan employee is approaching the maximum hours . . .We use Abra Alerts to monitor the waiting periods forour health insurance and vacation benefits . . . Weare able to be proactive in a way that would beextremely difficult without this automatedmonitoring.” Terry Favel Office Manager Dilico Anishinabek Family Care 21
  22. 22. Easy Makes a Big Difference! With Sage Abra HRMS, you can deliver more service and value to your organization, with more efficiency, and at a lower cost. • Improve productivity in HR and across the organization. • Reduce routine paperwork and employee requests. • Control costs for benefits and other programs. • Share information quickly and easily with the executive team and company supervisors. • Better align HR goals with company objectives and use time savings to refocus HR staff on more strategic tasks. 22
  23. 23. “We calculate that Sage Abra is saving us about$10,000 a year through time savings and otherefficiencies. We’re definitely glad weimplemented it.” Rick Haines Controller Commercial Ullman Lubricants Company 23
  24. 24. About Sage Abra HRMS Sage Employer Solutions is dedicated to helping organizations maximize their return on employee investment (ROEI). Built by HR professionals for HR professionals, Sage Abra HRMS provides powerful yet easy-to-use automation to simplify management of HR, payroll, benefits, compliance, reporting, time off, training, employee self-service, and employee analytics. To learn more, please visit: 24