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J.C.L.P.H.C.C Chatham County Safety Net Planning Council (CCSNPC) ChathamHealthLink The Basics Why and How?
CCSNPC History/Goals <ul><ul><li>Formed in 2004 by the Chatham County Commission </li></ul></ul><ul><ul><li>Lead by Chatha...
Methods <ul><ul><li>Annual Evaluation to monitor trends in demand and successes in providing service </li></ul></ul><ul><u...
Information Technology <ul><ul><li>Health Information Technology was identified as the solution to gaps in quality of care...
The Solution <ul><li>As the first step, J. C. Lewis and the MUMC Emergency Department adopted Electronic Medical Records s...
J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department  Electronic Medical Rec...
Memorial Univ Med Center Emergency Department  Electronic Medical Records J. C. Lewis Health Center Electronic Medical Rec...
Secure Private  Channel Secure Private  Channel J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Cen...
Secure Private  Channel Secure Private  Channel Clinical  Care  Information J. C. Lewis Health Center Electronic Medical R...
Secure Private  Channel Secure Private  Channel J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Cen...
Secure Private  Channel Secure Private  Channel Clinical  Care  Information Emergency  Visit  Summary J. C. Lewis Health C...
Secure Private  Channel Secure Private  Channel Clinical  Care  Information Emergency  Visit  Summary Emergency  Visit  Su...
Here is an example of the screen an authorized provider sees when accessing a patient’s record in the database.
Encounters Allergies/Alerts Medications Laboratory Tests Radiology  Studies CCSNPC CCSNPC CCSNPC CCSNPC CCSNPC CCSNPC Soon...
ChathamHealthLink <ul><ul><li>Our Health Information Exchange will </li></ul></ul><ul><ul><li>Provide  Patients </li></ul>...
Encounters Allergies/Alerts Medications Laboratory Tests Radiology  Studies CCSNPC Hospitals  Public Health Correctional H...
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ChathamHealthLink

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ChathamHealthLink

  1. 1. J.C.L.P.H.C.C Chatham County Safety Net Planning Council (CCSNPC) ChathamHealthLink The Basics Why and How?
  2. 2. CCSNPC History/Goals <ul><ul><li>Formed in 2004 by the Chatham County Commission </li></ul></ul><ul><ul><li>Lead by Chatham County Health Department as neutral convener </li></ul></ul><ul><ul><li>Composed of representatives from both hospital systems, providers of health care to the uninsured, city and county government, local non-profit agencies and citizen groups </li></ul></ul><ul><ul><li>Charged with working together to find efficient and effective methods to improve access to and quality of health care delivery to uninsured Chatham County citizens </li></ul></ul>
  3. 3. Methods <ul><ul><li>Annual Evaluation to monitor trends in demand and successes in providing service </li></ul></ul><ul><ul><li>Community Needs Assessments to gather information about specific health care needs </li></ul></ul><ul><ul><li>Strategic Planning to meet emerging needs identified in evaluation and needs assessments </li></ul></ul><ul><ul><li>Seeking of grants to implement projects on behalf of entire Council </li></ul></ul>
  4. 4. Information Technology <ul><ul><li>Health Information Technology was identified as the solution to gaps in quality of care in 2005 Strategic Planning Session </li></ul></ul><ul><ul><li>Evaluation trends revealed that Patients </li></ul></ul><ul><ul><li>Seek care in multiple locations </li></ul></ul><ul><ul><li>Have medical information scattered among various providers   </li></ul></ul><ul><ul><li>Have medical records at individual providers that are likely to be incomplete   </li></ul></ul><ul><ul><li>And are vulnerable to errors due to missing information </li></ul></ul><ul><li> And that Chatham County Safety Net Planning Council </li></ul><ul><ul><li>Had an unknown amount of duplication of data in evaluation reports </li></ul></ul><ul><ul><li>Was extremely limited in producing valid data by paper records and limited staff to review them </li></ul></ul><ul><ul><li>Could follow trends in access but could not follow health outcomes </li></ul></ul>
  5. 5. The Solution <ul><li>As the first step, J. C. Lewis and the MUMC Emergency Department adopted Electronic Medical Records systems. </li></ul>J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records
  6. 6. J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Although the records are stored digitally in computer systems, the two systems cannot communicate without a secure network.
  7. 7. Memorial Univ Med Center Emergency Department Electronic Medical Records J. C. Lewis Health Center Electronic Medical Records ChathamHealthLink allows the two systems to communicate by sending summaries of patient records to a central database managed by the Chatham County Safety Net Planning Council.
  8. 8. Secure Private Channel Secure Private Channel J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Data sent to the central database travels through a secure private channel called a Virtual Private Network or VPN tunnel.
  9. 9. Secure Private Channel Secure Private Channel Clinical Care Information J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies An example begins with a patient visit to J.C. Lewis. Information about the patient and the visit is sent to the central database. A program in the database matches the patient to a previous record or creates a new record for a new patient.
  10. 10. Secure Private Channel Secure Private Channel J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Clinical Care Information Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies When the same patient visits the Emergency Department, an authorized user, can access the database. This allows them to gain valuable information about the patient’s medical condition. Clinical Care Information
  11. 11. Secure Private Channel Secure Private Channel Clinical Care Information Emergency Visit Summary J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies Clinical Care Information When the patient is discharged from the Emergency Department (ED), the discharge summary is sent to the central database and J. C. Lewis is notified that new information is available from the ED.
  12. 12. Secure Private Channel Secure Private Channel Clinical Care Information Emergency Visit Summary Emergency Visit Summary J. C. Lewis Health Center Electronic Medical Records Memorial Univ Med Center Emergency Department Electronic Medical Records Clinical Care Information Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies Each provider can both load information and look at information for their patients.
  13. 13. Here is an example of the screen an authorized provider sees when accessing a patient’s record in the database.
  14. 14. Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies CCSNPC CCSNPC CCSNPC CCSNPC CCSNPC CCSNPC Soon, all CCSNPC providers will participate in ChathamHealthLink.
  15. 15. ChathamHealthLink <ul><ul><li>Our Health Information Exchange will </li></ul></ul><ul><ul><li>Provide Patients </li></ul></ul><ul><ul><li>With a central complete record in the CCSNPC database </li></ul></ul><ul><ul><li>Reduction of the same paperwork multiple times </li></ul></ul><ul><ul><li>  Reduction of repeat testing- labs, radiology, etc. </li></ul></ul><ul><ul><li>  Avoid delays in appropriate care and medical errors </li></ul></ul><ul><ul><li>Provide Healthcare Providers </li></ul></ul><ul><ul><li>Complete, secure, easily accessible electronic records </li></ul></ul><ul><ul><li>Communication among providers through secure, safe protected electronic portals with information updates in real time </li></ul></ul><ul><ul><li>Ability to see complete information and avoid duplication and errors  </li></ul></ul><ul><li> Provide Chatham County Safety Net Planning Council </li></ul><ul><ul><li>With unduplicated records and accurate counts of patients served </li></ul></ul><ul><ul><li>Ability to follow trends in access AND health outcomes </li></ul></ul><ul><ul><li>Secure repository of patient records in case of emergency evacuation </li></ul></ul>
  16. 16. Encounters Allergies/Alerts Medications Laboratory Tests Radiology Studies CCSNPC Hospitals Public Health Correctional Health Private Providers Behavioral Health State HIE’s Eventually, ChathamHealthLink will be able to include all area providers as long as they have Electronic Medical Records. In addition, our HIE will be able to communicate with other HIE’s across Georgia and the US.

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